staffpershandbook 2011[1] - Flagler College

professional ethics and regulations governing student conduct. Appropriate friendships and associations are
encouraged; however, professional relationships must take precedence over social relationships.
IV.8 Extra Curricular Activities
The College reserves the right to exercise supervision and control of College-related extracurricular activities and
events conducted on or off campus. Such relationships exist if the activity is planned under the auspices of a College
office or department, and/or if College funds are used in support of any aspect of the program.
Faculty, staff and students are expected to abide by College policies and regulations, and the fact that an activity is
held off-campus does not negate applicable policies and regulations. Funds disbursed in support of College-related
extracurricular activities must be derived from approved budget allocations and disbursed in accordance with
prescribed procedures.
It is recognized that College officials cannot closely supervise all off-campus activities. What is required is that
agents of the College exert their authority, insofar as possible, to ensure compliance with College policies regarding
the use of alcoholic beverages and the expenditure of College funds. (See Administrative Policy Statement 302).
IV.9 Grievance Procedures
A grievance shall be regarded as a complaint or dispute of an employee or employees regarding the application or
interpretation of personnel policies or procedures as they affect the work activity of an employee or employees. Any
condition of employment accepted by an employee at the time of employment or subsequent thereto shall not be
grievable.
An employee who believes that he or she has a just grievance should present the grievance to his/her immediate
supervisor either verbally or in writing. The supervisor will respond to the employee within three working days. In
drafting the response the supervisor will confer with the Office of Human Resources or the chief administrator of the
College office concerned to ensure that the response is a true representation of College policies.
Should the above procedure fail to satisfy the employee, he or she may appeal directly to the Chief Administrator of
the Department or to the College President. Conflicts between or among members of the President’s Cabinet will be
resolved by the College President.
IV.10 Mailroom
The mailroom is a federal postal facility on campus and provides duplicating services and office supplies. Staff mail
is distributed through the respective departmental mailboxes. All outgoing mail, duplicating services and office
supplies are charged to the applicable department’s account. Forms for requesting services or office supplies are
available in the mailroom.
IV.11 Membership in Professional Organizations
The College does not normally provide funds to pay membership dues in professional organizations for faculty or
staff members, unless substantial benefits accrue to the College. Exceptions must be recommended by the
appropriate Dean or Director and approved by the President (see Administrative Policy Statement 416)
IV.12 Off-Campus Conduct
Any arrests or public accusations of College employees by law enforcement officials that might bring discredit or
adverse publicity to the College will result in suspension of the employee until the matter is resolved. This
suspension may be with or without pay and is at the discretion of the Vice President of Business Services and the
President of the College.
IV.13 Out-Side Employment
Full-time employees may not accept or engage in employment elsewhere without prior approval from the Dean or
Director of the office in which they work. Approval will not be granted if it appears that such employment will have
a detrimental effect on the employee’s performance of assigned duties and responsibilities at the College. If such
Flagler College at its option, may change, delete, suspend or discontinue parts or the policy in its
entirety, at any time and without prior notice. In the event of a policy change, employees will be
notified. Any such action shall apply to existing as well as future employees. Page 21