staffpershandbook 2011[1] - Flagler College

SECTION I
PERSONNEL MANAGEMENT
I.1 Organization
Personnel management is a responsibility of the Vice President of Business Services who is assisted in this
responsibility by the personnel of the Office of Human Resources and Finance and Accounting
Departments. The recruitment and selection of professional and support staff is decentralized to the extent
that other administrators assist in identifying and interviewing prospective members of their respective
staffs.
I.2 Purpose
The purpose of personnel management is to assist the College in achieving its objectives by obtaining the
best-qualified employees for each authorized position and to administer the payroll, benefits programs, and
personnel records of all employees.
I.3 Initial Employment
Upon notification of a staff vacancy, the appropriate administrator will coordinate with the Vice President
of Business Services for recruitment and screening of applicants. All applicants will be required to
complete a written application to which résumés and other biographical background information shall be
attached. Applicants should be aware that all references will be checked and a thorough background
investigation will be conducted. Qualified candidates will be interviewed by the appropriate administrator.
The selected applicant will be appointed by means of an appointment letter in the case of professional
employees and by a personnel order for other employees. Hourly-paid (non-exempt) employees are
appointed for an indefinite period, and either the employee or the College may terminate the employment at
any time. Such termination may be with or without cause. Appointments and orders for employment are not
final until the background check has been completed and reviewed.
I.4 Employment Classification
Employees of Flagler College are classified as either “exempt” or “non-exempt.” This is necessary because,
by law, employees in certain types of jobs are entitled to overtime pay for hours worked in excess of forty
(40) hours per work week.
I.5 New Employee Orientation
All new employees hired by Flagler College are required to go through New Employee Orientation with the
Office of Human Resources. During this time, benefits, retirement, payroll, and other important
information will be shared with the new employee. In addition, the new employee will be given his or her
Staff Personnel Handbook. Employees will be given the opportunity to ask any questions they may have
regarding the material presented. When the employee returns to his or her area of assignment, it is the
responsibility of his or her supervisor to review the handbook and return the Acknowledgement on page 34
to the Office of Human Resources within (5) working days. All the information collected from the
employee during New Employee Orientation will remain in his or her personnel file.
I.6 Identification Cards
New employees are required to obtain an employee ID card/photo ID. A new employee can obtain this ID
from the Office of Campus Safety & Security on the main floor of the Rotunda. This ID should be obtained
immediately following completion of orientation or soon thereafter. There is no charge for replacement in
case of loss.
Flagler College at its option, may change, delete, suspend or discontinue parts or the policy in its
entirety, at any time and without prior notice. In the event of a policy change, employees will be notified.
Any such action shall apply to existing as well as future employees.
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