âInformacja dla dostawcÃ³wâ - Makro

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„Information for suppliers” Contents: Introduction Financial Settlements –description of the process Frequently Asked Questions List of Appendixes: Appendix no 1 –Request for corrective invoice Appendix no 2 –List of Forms to be filled in by the Supplier, in order to direct enquiry to Makro Appendix no 3 –List of Makro Stores with contact details to the Managers of the Logistics Departments Appendix no 4 – List of Types of Documents used in the communication with the Supplier Appendix no 5 - Manual – Requirements concerning the issuing of paper invoice for the goods purchased by Makro Introduction This instruction is dedicated for the Employees of the Suppliers of Makro Cash and Carry Polska S.A. who work on financial settlements The full, detailed description of the settlement method can be found in the Commercial Agreement and the Appendixes thereto. This manual has informative character and the issues described here will allow the Suppliers to understand better the processes of Makro which have significant impact on the financial settlements. We encourage our Suppliers to implement relevant processes and procedures and to adapt IT systems to enable electronic exchange of documents through EDI report (Electronic Data Interchange). The electronic exchange of documents allows much cheaper and faster financial settlements between Makro and the Suppliers. EDI is the source of valuable announcements, information and reports which reach relevant people immediately. To get further information on EDI please contact us at edi@makro.pl. In the matters concerning delivery invoices please contact us at: E-mail: dkf@makro.pl Fax: 22 5000767 Phone: 22 5009652, 0902 Page 2 of 15
„Information for suppliers” Financial settlements – description of the process. 1. Invoices in conformity with the valuation of the delivery at Makro SUPPLIER’S INVOICE DELIVERY OF GOODS TRANSFER TO THE SYSTEM ACCOUNTING PAYMENT (MIAG) Fig. 1 Simplified diagram of the acceptance of invoice in case of the conformity with the valuation of delivery at Makro. The above diagram (figure 1) shows in a simplified way how accounting of the delivery invoices proceeds in case when there is no incompatibility. The invoices are matched with the delivery on the basis of the supplier’s number, the location of the delivery (store number – the list in appendix no 3) and the order number indicated in the invoice by the Supplier. Helpful information to identify the proper delivery is also the goods receipt number (NPT) and the delivery document number (NDD). Please put the abovementioned information in one place on the invoice, indicating the kind of the included information (order number, goods receipt number etc.). The invoices which are correctly matched with the delivery, when no divergence was detected are directed to the payment. Money transfers are made within the period agreed in the contract. The diagram below presents how the clarifying of the divergences in prices or/and in quality should be conducted. Page 3 of 15
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âInformacja dla dostawcÃ³wâ - Makro