âInformacja dla dostawcÃ³wâ - Makro

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„Information for suppliers” 2. Invoices incompatible with the valuation of the delivery at Makro. Prices (Makro Sales Department) Quantities (Store) Invoice Delivery Comparison in the system Divergence Request for corrective invoice (consignment to the supplier) XOR Lack of answer from the supplier Supplier’s acceptance = corrective invoice ygująca Complaint = form – price difference XOR Entry into the system Cancelling the request for the corrective invoice Request for the corrective invoice – the quantities and Makro prices are correct Payment (MIAG) Fig. 2 Simplified diagram of the acceptance of invoice in case of incompatibility with the valuation of delivery at Makro In a few per cent of cases from among all the registered deliveries the divergence between the value of the invoice and the valuation of the delivery at Makro is detected. Then, the method of clarifying the divergence has significant impact on the time of the closure of the transaction and the settlement of liabilities. The diagram above (fig.2) presents the simplified way of how the settlement of delivery invoices proceeds when there is an incompatibility, Page 4 of 15
„Information for suppliers” In case of finding an incompatibility of the invoice with the received delivery, a letter entitled „Request for corrective invoice” (Appendix no 1) will be sent to you, with the information on the amount of the divergence and with enclosed delivery specification (Invoice Control Document”) containing the information about the quantities and prices of the items received by Makro with the delivery. The letter is sent by electronic means to the e-mail address indicated in the Contract. In order to update the e-mail address please send your enquiry to the e-mail address dkf@makro.pl by filling relevant Form – Request to update contact details (Appendix no. 2). We expect, that you will send us the corrective invoice for the amount indicated in the ”Request for corrective invoice” which will close the transaction. If in your opinion the „Request for corrective invoice” is groundless please send your enquiry to dkf@makro.pl by filling in relevant Form – Price difference or Quantity difference – Groundless request for the correction (Appendix no 2), after previous clarification of the illustrated divergences: - in quantity – with the Logistics Department at the Store - in prices – with the Makro Sales Department There is no need to send together the corrective invoice and the filled in Form, unless you partially agree with Request for corrective invoice, but you question the remaining part. Please do not send duplicates of the invoices mentioned in the Request for corrective invoice, as the original documents are already in our system, we have detected the divergence and we ask you to correct it. 3. Sending enquiries via suppliers. If there is a need on the part of the Supplier to ask a question about the financial settlements or to give some additional information helpful with settling the delivery invoices, please send the information to the e-mail address dkf@makro.pl by filling in appropriate Form depending on the category of the enquiry (Appendix no 2) or use the website www.makro.pl Supplier’s Zone. The enquiries of the suppliers will be investigated if relevant, correctly filled in Form is sent to Makro. Below is the list of available Forms: Enquiry for unpaid invoices Price difference – Groundless request for corrective invoice Quantity difference - Groundless request for corrective invoice Enquiry for settling the reimbursement Request for duplicate of document Application for update of the supplier’s contact details Enquiry for the Makro procedure Additional data for invoice settlement The title of the e-mail sent by the Supplier to Makro should include the Supplier’s number at Makro and the name of the attached Form. Frequently asked questions 1. What should the invoice/ corrective invoice include? Details in Appendix no 5 – Manual – Requirements concerning the issuing of paper invoice for goods purchased by Makro. 2. Is it possible to issue one invoice for several deliveries? Each delivery requires separate invoice. One invoice or corrective invoice (in case of the return of goods), or invoice with corrective invoice related thereto, should correspond to one order. 3. What is the accounting note for the return of goods? Page 5 of 15
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âInformacja dla dostawcÃ³wâ - Makro

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âInformacja dla dostawcÃ³wâ - Makro