GENERAL GUIDELINES - P&G Supplier Site - Procter & Gamble

GENERAL GUIDELINES
AP Perfect Invoicing Procedure
Please ensure the required information below is supplied on vendor's invoice. This will
guarantee efficient processing of invoices with no delay and assures timely payment to
vendors.
1. Invoices should be correctly billed to our Company Name and Address, either:
Procter & Gamble Australia Pty Ltd (LE 255)
Level 4, 1 Innovation Road, Macquarie Park NSW
AUSTRALIA 2113
ABN 91 008 396 245
Procter & Gamble Distributing New Zealand Ltd. (LE 392)
Bldg I, 5 Orbit Drive, Rosedale, Albany, Auckland,
NEW ZEALAND 0632
GST Reg. No. 13 359 776
Procter & Gamble Pet Care (Australia) (LE 767)
Level 4, 1 Innovation Road, Macquarie Park NSW
AUSTRALIA 2113
ABN 87 082 434 277
Procter & Gamble International Operations (LE 828)
Level 4, 1 Innovation Road, Macquarie Park NSW
AUSTRALIA 2113
ABN 36 767 911 237
Or
Procter & Gamble International Operations (LE 828)
238 Thomson Road, #21-01/10 Novena Square Tower A
SINGAPORE 307684
ABN 36 767 911 237
2. Invoices should be sent to either:
Mailing Address: Procter & Gamble Australia
PO Box 449
Blackburn, VIC 3130
Australia
Email Address: acctspayableAUNZ.im@pg.com
*Soft copy invoices should be in a non-editable file format i.e. pdf, jpeg, etc.
3. For PAYMENT queries, please contact:
Australia Toll Free: 1800-359-719
New Zealand Toll Free: 0800-49-0030
Email Address: asiaapcallcenter.im@pg.com
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PERFECT INVOICE REQUIREMENTS
1. Invoice should be in vendor's company letterhead which includes Company Name
and Address with Postal Code for Australia/New Zealand.
2. Invoice Number
3. Invoice Date
4. Vendor's ABN or GST Registration Number
5. P&G Billing Entity (Please refer to page 1)
Legal Entity Name
Procter & Gamble Australia Pty Ltd (LE 255)
Procter & Gamble Distributing New Zealand Ltd. (LE 392)
Procter & Gamble Pet Care (Australia) (LE 767)
Procter & Gamble International Operations (LE 828)
6. Transaction description (i.e. services rendered, goods sold, reimbursement, etc.)
7. Currency
8. Unit Price, Quantity and Value of goods/services per line
9. Cost breakdown must show:
Net Amount Excluding GST
Amount of GST
Total Amount Including GST
10. "Tax Invoice" or "Credit Note/Adjustment Note" should be prominently stated
11. For purchases amounting to $1,000.00 and above, P&G Legal Entity ABN or P&G
Legal Entity Address (Please refer to page 1) is required to be stated on the
invoice
Additional Requirements:
A. INVOICE WITH PURCHASE ORDER
1. P&G's complete Purchase Order (PO) Number
Format: XXX / YYYYYYYYYY / ZZZ
Where: XXX is the THREE digit SAP Client Number
YYY is the TEN digit PO#
ZZZ is the THREE digit legal entity code (refer to legal entity list above)
2. Allocation details: PO Line Item; Price per Unit; Unit of Measure; Quantity
Delivered
B. INVOICE WITHOUT PURCHASE ORDER
1. P&G Requestor contact details (person who placed the order)
2. Vendor contact details in the event of any queries
C. 3RD PARTY PAYMENTS (for AR Customers' Vendors)
1. Submit invoices to Originators/Account Executives (P&G contact)
2. Originators/AE will stamp the invoice as "3rd Party Payment", provide Siebel ID,
Charge Codes, T# and signature.
3. Once these requirements are complete, Originators/AE will submit the invoice to
acctspayableAUNZ.im@pg.com
IMPORTANT!
A VENDOR SHOULD BE REGISTERED FIRST IN SAP BEFORE SUBMITTING INVOICES TO AP.
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