Administrative Guidance Manual - Center for Dirt and Gravel Road ...

set of steps that must be taken to correct the deficiencies. Failure to complete the
Remedial Action Plan will result in sanctions being imposed by the SCC. The sanctions
may include but not be limited to reducing funding, stopping funding for a period of time
and removal of a conservation district from the program.
6. QA/QC Personnel Interviews
As part of the QA/QC visit, the team will interview the Conservation District manager,
the two conservation district QAB members, any other district staff that is involved in
fieldwork or administration of the program, the NRCS designee and the Pennsylvania
Fish and Boat Commission designee to the QAB. These interviews should be conducted
in person.
Members of the team will conduct either face-to-face, telephone or written interviews
with selected municipal officials in the county under QA/QC review. For counties with
smaller programs, the team should strive to interview at least two (2) officials from two
separate municipalities that have participated in the Dirt and Gravel Road Maintenance
Program. For counties with larger programs more municipal officials may be
interviewed. The review team should attempt, where possible, to interview municipal
officials who have had a Dirt and Gravel Road Maintenance Program funded project
completed in their municipality. Municipal interviews may be conducted in person at a
location that is mutually acceptable to the municipal official and the interviewer.
Interviews with the conservation district staff and the QAB will be conducted at the
conservation district office unless requested otherwise by the district.
7. QA/QC Field Review Locations
At least two completed sites will be visited by the QA/QC team as part of the formal
assessment. These field visits of project work sites will be conducted on-site and
encompass the entire worksite. Additionally QA/QC team members may arrive on site
earlier and conduct “drive through” inspections of other completed sites in other
municipalities in the county to gain a sense of how the program is working on the ground
across the county.
8. QA/QC Preliminary Report
At the conclusion of the interviews and site visits, the assessment team will prepare a
preliminary report that will describe the results of the team’s visit. The team will discuss
the preliminary report with the conservation district manager and any conservation
district staff or QAB members who may wish to be present. This will be considered a
working document or a draft document and as such should not be considered a public
document. At the discretion of the conservation district manager, the preliminary report
may be shared with those municipal officials that were interviewed for the report. The
draft evaluation will be a written list of recommendations on areas that need
improvement. The list will include suggestions on how to accomplish the changes.
12 Version 6.00 March 3, 2005