Administrative Guidance Manual - Center for Dirt and Gravel Road ...
Administrative Guidance Manual - Center for Dirt and Gravel Road ...
Administrative Guidance Manual - Center for Dirt and Gravel Road ...
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III. Conservation District Activities<br />
A. Personal Contact<br />
Conservation District staff <strong>and</strong> QAB members are urged to make personal contacts with<br />
grant applicants. The QAB members should visit every site prior to selection to review<br />
the site conditions. In many cases conservation district staff provide the technical<br />
expertise to guide municipal road managers through the evaluation <strong>and</strong> application<br />
process. The staff person is also a vital link between the municipality <strong>and</strong> the QAB.<br />
B. Conservation District Training<br />
Effective January 1, 2006 the person or persons responsible <strong>for</strong> administering the <strong>Dirt</strong><br />
<strong>and</strong> <strong>Gravel</strong> <strong>Road</strong> Maintenance Program in the county conservation districts <strong>and</strong> at least<br />
one of the two members of the Quality Assurance Board who represent the conservation<br />
district must have attended environmentally sensitive maintenance training <strong>for</strong> dirt <strong>and</strong><br />
gravel roads within the past five (5) calendar years.<br />
In order to improve communication between the conservation districts <strong>and</strong> the grantees<br />
<strong>and</strong> stay current with program policies <strong>and</strong> practices it is necessary that all conservation<br />
district personnel administering the <strong>Dirt</strong> <strong>and</strong> <strong>Gravel</strong> <strong>Road</strong> Maintenance Program attend<br />
ESM training at least once every five years. Conservation districts are encouraged to<br />
have new hires who are, or will become responsible <strong>for</strong> all or parts of the <strong>Dirt</strong> <strong>and</strong> <strong>Gravel</strong><br />
<strong>Road</strong> Maintenance Program trained in an ESM class be<strong>for</strong>e taking on the responsibilities<br />
of the program in their respective counties.<br />
Individual conservation districts may adopt more stringent ESM training requirements.<br />
Lack of adherence to this policy can result in sanctions being imposed by the SCC.<br />
C. Worksite Application<br />
Conservation District staff <strong>and</strong> QAB members are strongly encouraged to conduct on-site<br />
analysis of potential work sites prior to a municipality submitting a grant application,<br />
with the road supervisors <strong>and</strong> discuss factors that bear on pollution prevention. The on<br />
site review will be useful in evaluating the applications.<br />
D. Geographic In<strong>for</strong>mation Systems (GIS)<br />
A Geographic In<strong>for</strong>mation System or GIS is a system of maps <strong>and</strong> databases where data<br />
may be sorted, selected <strong>and</strong> displayed in a spatial <strong>for</strong>mat. The value of GIS was apparent<br />
early on in the <strong>Dirt</strong> <strong>and</strong> <strong>Gravel</strong> <strong>Road</strong> Maintenance Program. A customized version of<br />
ArcView 3.2 has been developed <strong>for</strong> use in tracking <strong>Dirt</strong> <strong>and</strong> <strong>Gravel</strong> <strong>Road</strong> Maintenance<br />
Program sites <strong>and</strong> projects.<br />
20 Version 6.00 March 3, 2005
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