Administrative Guidance Manual - Center for Dirt and Gravel Road ...

Table of Contents
Intended Audience .............................................................................................................. 5
Introduction ......................................................................................................................... 6
I. State Conservation Commission (SCC) Role ................................................................. 9
A. Funding ..................................................................................................................... 9
1. Annual Allocation Announcement ........................................................................ 9
2. Money Transfer Agreements – Five Year Contract ............................................... 9
3. Banking Institutions ............................................................................................. 10
B. Quality Assurance / Quality Control ....................................................................... 10
1. Selection and Purpose .......................................................................................... 10
2. QA/QC Teams ..................................................................................................... 10
3. Conservation District Field Representatives - Field Reps .................................. 11
4. QA/QC Information Requirements ...................................................................... 11
5. QA/QC Program Evaluation ................................................................................ 11
6. QA/QC Personnel Interviews .............................................................................. 12
7. QA/QC Field Review Locations .......................................................................... 12
8. QA/QC Preliminary Report ................................................................................. 12
9. QA/QC Review and Comment ............................................................................ 13
10. QA/QC Final Report .......................................................................................... 13
11. QA/QC Re-Evaluations ..................................................................................... 13
12. QA/QC Process Evaluation................................................................................ 13
II. County Conservation District Funding ....................................................................... 14
A. Conservation Districts ............................................................................................. 14
B. Allocation ................................................................................................................ 14
C. Distribution of Advance Working Capital .............................................................. 15
D. Advance Working Capital and Replenishment for Conservation Districts ............ 15
E. Project Grant Agreement - Money Transfer Agreements ....................................... 15
F. Eligible Worksites – Eligible Project Locations ...................................................... 16
G. Administrative Funds .............................................................................................. 16
H. Education and Training Funds ................................................................................ 17
I. Reduced Allocation .................................................................................................. 17
J. Program Closure ....................................................................................................... 18
K. Return of Funds ....................................................................................................... 18
L. Program Re-Admittance .......................................................................................... 19
M. Records Retention .................................................................................................. 19
III. Conservation District Activities ................................................................................. 20
A. Personal Contact ..................................................................................................... 20
B. Conservation District Training ................................................................................ 20
C. Worksite Application .............................................................................................. 20
D. Geographic Information Systems (GIS) ................................................................. 20
E. Project Performance Report .................................................................................... 21
F. Annual Summary Report ......................................................................................... 21
G. Demonstration Projects ........................................................................................... 21
2 Version 6.00 March 3, 2005