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Pinellas County School District TECHNICAL TIP SHEET SERIES: WHAT EDUCATORS NEED TO KNOW page 10 of 17 Step 27 In Excel, click on the label for column A so the entire column becomes highlighted (a.k.a. selected). See Illustration 21. Step 28 While column A is highlighted, hover your mouse over the highlighted area, then RIGHT-mouse click to see a pop-up menu of choices. LEFT-mouse click Delete. See Illustration 22. Note how the content that was in column A has been deleted and what was in column B has now automatically moved to the right, into column A. See Illustration 23. Step 29 Remove the highlighting from column A by clicking inside any empty cell. (This also works for removing the highlighting from a row.) See Illustration 24. Illustration 21: In Excel, above Column A is highlighted as part of the work flow for deleting its content. Illustration 22: The RIGHT-mouse, pop-up menu showing the Delete choice as part of the work flow for deleting the content from Column A, which is highlighted (a.k.a. selected). Illustration 23: In Excel, above, after the initial content from Column A is deleted -- “Last First M” -- the content from what was Column B automatically moves to the left and becomes the new Column A which is now filled with “Local Student ID” data. Illustration 24: To remove the highlighting from a column or row, click inside any empty cell.
Pinellas County School District TECHNICAL TIP SHEET SERIES: WHAT EDUCATORS NEED TO KNOW page 11 of 17 Step 30 The final step for preparing this data set for use in School Messenger involves deleting the column header label in column A, which in this case is: Local Student ID. The label is located in row 1. In terms of Excel, the specific address of this label is called “cell A1” where the column letter appears first followed by the row number. Note: Many people equate Excel cell address labels to the board game called Battleship or the group game known as Bingo. Others associate Excel cell address labels with the coordinates on a paper map. To do this correctly, the original row 1 must be deleted so the data automatically moves up. In this way, the data will begin in row 1 rather than row 2. Local Student ID Illustration 25: The number 1 that is the label for row 1. When the row label is clicked, the entire row becomes highlighted (a.k.a. selected) from column A all the way to the right-most side of the worksheet, a total of at least 255 columns. In the upper left corner of the Excel worksheet, click the number 1 that has a grey background as this is the label for all the cells in row 1. After you click, the horizontal row rather than the vertical column should be highligted. See Illustration 25. Step 31 With all of row 1 highlighted, RIGHT-mouse click to see a pop-up menu of choices, then LEFT-mouse click Delete. See Illustration 26. Note how the content -- the data -- that did start on row 2 has automatically moved up and now starts on row 1. See Illustration 27. Step 32 If present, remove the highlighting from row 1 by clicking inside any empty cell. See Illustration 28. 0012345678 Illustration 26: The RIGHT-mouse, pop-up menu showing the Delete choice as part of the work flow for deleting the content from Column A, which is highlighted (a.k.a. selected). Illustration 27: The data now start on row 1 as opposed to row 2. Illustration 28: To remove the highlighting from a row, click inside any empty cell.
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Using Focus student data to create a custom ... - PCSB Newsroom

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