Meeting Room Request Form - Hart House

HART HOUSE MEETING ROOM REQUEST FORM
(For Use By UofT Student Groups)
Please fill-out this form and submit to the Hart House Events and Catering Office (print clearly)
Event Name:
______________________________________________________________________________
Event Date
Requested 1st choice: ____/____/____ 2nd choice: ____/____/____ 3rd choice: ____/____/____
Venue (room)
Bickersteth
South Sitting
Rm
North Sitting
Rm
Event Start Time Event End Time Number
(when guests arrive) of Guests
Board Rm
Committees Rm Meeting Rm Chapel NDR
Internal Use
Student Organization:
Contact Person:
Email Address:
Phone Number:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Group Billing Address (required):
______________________________________________________________
______________________________________________________________
Are There Other Groups / Organizations Collaborating In This Event: YES ______
NO ______
If "YES" Please Provide the Name of Group(s), Contact Person(s):
Co-presenter Organization Name:
Contact Person:
______________________________________________________________
______________________________________________________________
Type of Meeting: Exec Mtg _____ Lecture _____ Workshop _____ Other __________
(check one)
Room Set-Up Staging Instructions:
Audio-Visual Requirements:
______________________________________________________________
Please note that all meeting rooms are normally set-up “boardroom” style
______________________________________________________________
See reverse regarding deadlines
Food and Beverage: Hart House Sammy’s Restaurant Bring None
Check One: Catering Drop-off Delivery Your Own
See reverse regarding catering options and deadlines
Request Submitted By:
_______________________________
Name
_______________________________
(date) (time)
RECEIVED
PROCESSED

STUDENT GROUP MEETING ROOM REQUEST FORM
(For Use By UofT Student Groups—recognized by ULife)
ROOM SET-UP and STAGING DEADLINES
All requests for room set-up and staging, should be submitted and confirmed at least two weeks prior to the event date. To learn
more please phone (416.978.2449) or email events.harthouse@utoronto.ca to speak with one or our event coordinators.
AUDIO-VISUAL DEADLINES
All requests for Audio-Visual Support should be submitted at least two weeks before event date. Please note that depending
upon complexity, Hart House Events and Catering may schedule a House Technician to oversee your event. To learn more
please phone (416.978.2449) or email events.harthouse@utoronto.ca to speak with one or our event coordinators.
Hart House Catering
The Hart House Events and Catering Office provides a complete event management service, including menu options and assistance
with selection and budgeting. To learn more please phone (416.978.2449) or email ( events.harthouse@utoronto.ca ), to
speak with one or our event coordinators.
Sammy’s Student Exchange (Pick-Up or Drop-Off)
Student groups may arrange for food service from Sammy’s Student Exchange.
• This service is only available for groups with under 25 guests
• Catering service must also be less than $300.00
• Catering may only be picked-up from Sammy’s or dropped-off by Sammy’s (to your meeting room, with no food service staff
provided)
• Sammy’s may provide a discount on selected menu items for small events in Hart House
To learn more please phone 416.978.3325 or email catering@sammysstudentexchange.com
Restaurant Delivery (from fast food restaurants only)
Small group meetings may order food from some restaurants (ie. pizza parlours, Swiss Chalet, etc) for delivery to the meeting
room(s). A representative from the student group must make the order from the courtesy phone at the HUB, and leave a piece of
valid identification (Student Card) with the HUB for the duration of the meeting. Upon delivery, the delivery person will be directed
to the meeting room for payment. The student group must ensure that all food and beverage containers are properly disposed
of at the end of their meeting (Failure to properly dispose of waste and recyclables may result in future refusals by Hart
House, to accept booking requests).
• This option is available for meetings of 50 or less guests
• Delivery is limited to local restaurants (specialty catering companies are not permitted)
Bring Your Own
Individuals may bring their own snacks and refreshments to meetings. Individuals are not permitted to bring food or beverages
for distribution to other guests, in the meeting. Please ensure all waste and recyclables are disposed of properly at the end of the
meeting (failure to properly dispose of waste and recyclables may result in future refusals by Hart House, to accept booking requests).
(Applicable sales taxes and services charges will be added)