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Untitled - Annual Report 2004 - The University of Western Australia

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(RKP) to the State Records Commission on 4 March <strong>2004</strong>. <strong>The</strong> RKP was cleared on 3 June <strong>2004</strong> andwill be approved in 2005 pending the submission <strong>of</strong> a revised Records Disposal Authority for studentrecords. <strong>The</strong> year <strong>2004</strong> was dedicated to the development <strong>of</strong> an infrastructure that supports thereporting and compliance requirements <strong>of</strong> the State Records Act. This included the production <strong>of</strong> aStatement <strong>of</strong> Intent, a document which sets out a new vision for records management at the <strong>University</strong>and broadly identifies performance targets for the next three years, and also the development <strong>of</strong> acomprehensive three-year operational plan which details records management projects, expected dates <strong>of</strong>completion and <strong>of</strong>ficers responsible. Future annual reporting on our record keeping system will be carriedout against this or a revised version <strong>of</strong> this plan.In accordance with the RKP, there has been an increased emphasis on staff training with a full trainingreview planned for 2005. Over 400 <strong>University</strong> staff were trained during <strong>2004</strong> (this figure includes technicaltraining as well as training in records management principles). To support this training, a number <strong>of</strong> AdviceSheets have been produced and are available to all staff via the Archives and Records web site. In addition,information relating to records management issues is now included on the <strong>University</strong>’s Staff Induction web site.A statement regarding each staff member’s record-keeping responsibilities has also been developed and isavailable to all staff. Other significant achievements during <strong>2004</strong> include the implementation <strong>of</strong> TRIM (TowerRecords and Information Management) Context, the development <strong>of</strong> an in-house record-keeping application forsections who do not yet have access to TRIM Context, the endorsement <strong>of</strong> the Faculty File Plan as the <strong>University</strong>standard for classifying the files <strong>of</strong> academic areas, the submission <strong>of</strong> a records disposal authority for the PerthInternational Arts Festival and the incorporation <strong>of</strong> PIAF’s current records into the <strong>University</strong>’s central system.Media and Advertising ExpenditureIn accordance with Section 175ZE <strong>of</strong> the Electoral Act 1907 the <strong>University</strong> is required to report on details <strong>of</strong> media andadvertising expenditure incurred during the year in question. In <strong>2004</strong>, the <strong>University</strong> spent $2,952,412.07 on these itemsincluding payments to the following organisations:94.5 Perth FM Radio96FMAdelaide Festival <strong>of</strong> ArtsAMA Services (WA) Pty LtdAusdance<strong>Australia</strong>n Computer Society<strong>Australia</strong>n Trade Commission—AustradeAwesome ArtsB.D. Eye DesignBentley Porter Novelli Pty LtdBowtell Clarke & YoleBull Dog GraphicsBusiness NewsChil3Channel 9 Commercial ProductionChurchill Colour LaboratoriesCity <strong>of</strong> PerthCommunity NewspapersGood Guides GroupHis Majesty’s <strong>The</strong>atre FoundationHorizon PRMIDP Education <strong>Australia</strong> LtdImage SourceIrish EcoLearning Information ServicesLinc Integrated Marketing & CommunicationMarketforce ProductionsMedia Decisions WAModus OperandiNational NewsNiche MediaNexus Group <strong>of</strong> CompaniesNova 93.7FMPBS Corporation Pty LtdPerth Jazz SocietyPost Newspapers Pty LtdProton Promotional AdvertisingQuality SignsQuickcut Pre Press Network Pty LtdRaylex (<strong>Australia</strong>) Pty LtdRed Dog MarketingRTR FMStar StructuresStick up PostersStroudgate Australasia Pty LtdSunday TimesSustainable Consulting<strong>The</strong> <strong>Australia</strong>nVivid Planet DesignWest <strong>Australia</strong>n Newspapers LimitedWhat’s on this WeekWren Design GroupX-Press Magazinepage 31

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