EasyLobby® Secure Visitor Management Solutions - HID Global

EasyLobby® SecureVisitor ManagementSolutionsVisitor ManagementSoftware Solutions

The secure and professionalapproach to identify, manageand track visitors in your buildingsHID Global’s EasyLobby Secure VisitorManagement (SVM) solution is the secure andprofessional approach to identify, manageand track visitors in your buildings.Enhance security and professionalismwith better controlWhether you are using a paper guest bookfor visitor sign-in, have lobby attendantsgreet and check-in visitors, or an unattendedlobby, HID Global’s EasyLobby® SecureVisitor Management (SVM) solutionsprovide comprehensive, enterprise-classvisitor registration, badge printing, tracking,reporting, asset and package management,Web-based pre-registration, and employee/contractor time and attendance.Designed to meet your organization’s diversesecurity needs and policy requirements, thissuite of products offers the ideal solution forelectronic visitor management, ensuring thatyour employees and visitors are safeand secure.By accurately capturing detailed visitorinformation in seconds, without typing,EasyLobby Secure Visitor Managementsoftware allows organizations of any size or inany line of business to robustly manage whois allowed to enter the building, when and forwhat purposes. Also, you can provide a highquality,customizable badge, includinga visitor photo, for all guests.EasyLobby solutions improve security byallowing you to:• Identify all individuals who visityour building by scanning an ID andidentifying the reasons for their visit.• Integrate with a wide variety of accesscontrol systems to provide accesscards to visitors directly from the visitormanagement station.• Create internal watch lists to screenagainst unwanted visitors.• Use external databases to screen againstgovernment denied parties and/orsex offenders, and be warned of theirattempted entry through programmablesecurity alerts delivered on-screen, or viaemail or SMS.• Enable any or all employees to preregistertheir visitors via the Internet orcorporate intranet, optionally routingthose requests for approval to moretightly control who is authorized to enteryour facilities.

Securely check-in visitors in less than20 secondsWith HID Global’s EasyLobby® solutions,it will only take 20 seconds to register avisitor, capture detailed information, printa badge and notify the host employee.The solution’s automated processes makeit quick and easy to electronically scan anID, such as a driver’s license, business cardor passport. Not only does EasyLobbygreatly enhance the operational efficiencyof managing visitors during their initial visit,it also retains their check-in information inthe database, simplifying future registrations.By streamlining visitor check-in, EasyLobbyenhances your organization’s professionalismby creating a positive environment for yourguests, employees and/or residents.Additional visitor management functionalityenables you to:• Manage and track packages, assets,parking, conference rooms andemployees all from a single application.• Ensure confidentiality of visitorinformation so others cannot view whovisited your company.• Print high-quality, full color, professionallookingbadges, customized by visitortype.• Analyze visitor data and run databasequeries and reports that help youevaluate that information.• Create an emergency evacuation reportwith a single click and share a list of allindividuals in the building at a giventime with fire, police and emergencyresponse personnel.• Offer self registration on a tabletcomputer with our feature-rich andfully customizable EasyLobby eKiosksoftware or use SVM in self-registrationmode with a free-standing kiosk stationin unattended lobbies or as an option forguests to register themselves.Quickly and easily scale from oneto many locationsUsing enterprise-class technology,EasyLobby solutions can quickly scale to anetwork of hundreds of stations, all using acentral database. The solution is flexible; easyto install, learn and use; and offers supportfor multiple languages if desired.EasyLobby eAdvance VisitorPre-Registration is a simple,customizable Web-based solutionthat allows authorized users topre-register individuals or groupsof visitors. The solution streamlinesthe visitor check-in process fororganizations of all sizes by reducingvisitor check-in time and potentiallobby congestion.

Implement a customized solutionwith EasyLobby software optionsAs part of HID Global’s Secure VisitorManagement software portfolio,the EasyLobby eKiosk solutionmakes it fast and easy for visitorsto register themselves upon arrivalat a facility using a tablet computerreducing the demands placed onlobby attendants or security guards.Also, eKiosk is an ideal solutionwhen there are space constraints ina lobby or needed security for afterhourscheck-in and check-out.EasyLobby allows you to implement thebest system for your organization’s needsthrough a wide variety of software options• EasyLobby® Secure Visitor Management(SVM) software is the backbone ofour system. This software is used forprocessing visitors via any number ofWindows® workstations that share acentral SQL Server or Oracle database.• EasyLobby Administrator software is anenterprise-class, central administrationsolution that provides databaseadministration and real-time monitoringand reporting functions. A single copy ofAdministrator is provided with each copyof SVM purchased.• EasyLobby eAdvance softwareis a Web-based application, tightlyintegrated with SVM enabling authorizedemployees to pre-register visitors beforethey arrive. Pre-registrations can also beautomatically routed to a manager forfurther approval.• EasyLobby Satellite software is an idealsolution for controlling and monitoringvisitor entry and exit at multiple internallocations, or “check points.” With thissoftware, the barcoded badge printed bySVM is scanned, then the Satellite station,or handheld wireless PDA displays thevisitor record with an Entry Approved orEntry Denied message, and time stampstheir entry and exit.• Access Control Integration software isdesigned for granting card access viaproximity, barcode or mag-stripe to anyvisitors, or contractors directly from theSVM interface. EasyLobby SVM is tightlyintegrated with over 40 leading accesscontrol systems.• EasyLobby eKiosk Web-basedsoftware enables you to turn any AppleiPad or tablet computer into a selfregistrationstation for visitors.• EasyLobby Mobile solutions are a familyof software products pre-loaded ontohandheld wireless devices to make iteasier and more efficient to control andmanage people, assets and packages inmobile, remote locations such as guardgates.• Annual Maintenance/Support optionoffers added protection and peace ofmind with free software updates andupgrades, and unlimited phone and/oremail support.

Unify security at remotelocations with mobile solutionsRugged, user-friendly handheld devicessimplify check-in at guard gates andloading docks or places where traditionalworkstations are not practical.EasyLobby SVM Mobile Wireless solutionsoffer a versatile way to manage visitors andcontractors, vehicles, or packages enteringyour facility through the guard gate or atthe loading dock. This family of softwareproducts are pre-loaded onto easy-to-usehandheld wireless devices, giving youremployees greater mobility, streamlining thecheck-in process and easily integrating withyour organization’s main security system.EasyLobby SVM Mobile eliminates theback-and-forth between vehicles, visitorsand a security computer terminal at guardgates, loading docks and other remote/mobile locations. Using the wireless handheldcomputer that comes preinstalled with SVMMobile software, the solution performs fastdata capture by reading a driver’s license.Within two seconds or less, this informationis automatically populated into the visitorlog, reducing the need for any typing andfurther expediting the check-in process.EasyLobby SVM Mobile also includesintegrated signature capture capabilities, afull 53 key keypad and a gate control option.EasyLobby Package Mobile allows youto securely deliver and track packages torecipients within a facility. The PackageMobile software captures a signature forpackages delivered, has integrated barcodescanning capabilities and does not requirewireless networking throughout the facility.When placed back into its cradle, PackageMobile handheld computer automaticallysyncs data to and from the database.EasyLobby Satellite Mobile enables youto manage restricted areas, by allowing youto check and enforce clearances by quicklyscanning a visitor badge barcode. When youuse the Satellite Mobile handheld wirelesscomputer, the software captures the arrivaland departure time to and from theserestricted areas. The solution also eliminatesthe need for a full workstation with powerand wired network connectivity and includesan alpha-numeric keypad for easy data entry.EasyLobby SVM Mobile Wirelesssolutions provides you with a greaterconfidence about the security of visitors,incoming packages and vehicles atguard gates, loading docks and otherremote locations.By pre-loading software onto rugged,user-friendly handheld devices, thesolution offers improved remotelocation security using the same visitormanagement security technologydeployed in the main organization.There are functionality options availableusing a pre-loaded handheld device thatallow you to: check in visitors at remotelocations; deliver packages directlyto employees located throughoutthe facility; and enforce clearances torestricted areas with a quick barcodescan of a visitor’s badge.

Streamline your visitor check-inprocess and save timeeKiosk runs on Windows®, Apple® iPad orAndroid® tablet computers and allows visitorsto use a familiar touch screen interface toquickly register, print out their own badgesupon check in and notify your employees ortenants of their arrival.Web-based application puts pre-registrationpower in the hands of authorized employeesor tenantsEasyLobby eAdvance Visitor Pre- Registrationsoftware allows for a simplified sign-inprocess. Authorized employees can quicklyand easily pre-register visitors before theyarrive using the online Web-based applicationvia Internet access or corporate intranet.Once the visitor arrives, the receptionist orguard can simply scan the visitor’s license,consult an on-screen list of previouslyregistered individuals or scan the barcodefrom a printed confirmation email orsmartphone.Then, with a single mouse click, your guest ischecked-in and the badge is printed.eAdvance provides email notificationsconfirming pre-registration to the hostemployee or tenant, and to the visitor. Theoption to send a confirmation SMS textmessage to your pre-registered visitor is alsoavailable. For future visits, eAdvance securelymaintains repeat visitor information tosimplify check-in.Pre-registration with eAdvance providesusers a quick and efficient way to managethe visitor registration process and greatlyreduces the check-in time and potentiallobby congestion.Self-service solution reduces workloadat entry pointsUsing the EasyLobby eKiosk SelfRegistration software, you can provide aneasy, tablet-based, do-it-yourself solutionthat helps expedite visitor registration atyour organization. Easylobby eKiosk alsoallows you to reduce the work load for yourreceptionist and/or security personnel,and saves space in lobbies that have littleroom for a traditional, free-standing kiosk.With EasyLobby eKiosk installed on tabletcomputers, visitors will be presented with anintuitive, self-service alternative for registeringthemselves upon arrival.Greater functionality can be achievedwhen eKiosk is used in conjunction withthe EasyLobby eAdvance Web-registrationsoftware. The host employee or tenant simplypre-registers the visitor in eAdvance fromtheir own computer, which then sends thevisitor a confirmation email with the visitor’sregistration number. Then, when visitorsarrive and are handed an eKiosk-enabledtablet, they can simply enter their name orregistration number and their visitor recordautomatically appears on the screen.

You also have the option to provide either aPDF or HTML file for the visitor to review andacknowledge the accuracy of informationentered, or agree to terms. Once the visitorhas completed the check-in process onthe device, an email or SMS text can beautomatically sent to the employee beingvisited, so he or she is notified of the visitor’sarrival.If you are concerned about self-registrationof unwanted guests, EasyLobby eKiosk hasthe ability to screen visitors against preregisteredvisitor lists and/or an internalwatch list to keep unauthorized people outof the facility. To ensure a safe and secureenvironment, this system also works well forafter-hours check-in/out.EasyLobby® Secure Visitor Management(SVM) Hardware Options:1. FARGO® DTC1000M Monochrome CardPrinter/Encoder2. DYMO 450 Turbo black and white ThermalBadge Printer3. CardScan 900 Business Card Scanner4. SnapShell combination driver’s licenseand business card scanner (performs OCRon front of license/card and captures thephoto and/or card image; broad internationalsupport)5. ICI DCM/2 Drivers License Reader (readsthe magnetic stripe or 2D barcode onback of license and military ID cards, andauthenticates the encoded information hasnot been tampered with; US and Canadaonly)6. CSS 1000 Passport/License/Card Scanner(does OCR on passport, license or cardand grabs the photo/image; internationalsupport)7. AssureTec ID-150 scans/reads both sides ofa driver’s license, captures and authenticatesthe data, and captures the photo8. Topaz Signature Capture Pad (for NDA,package receipt, or other signature types;larger size can display an unlimited numberof screens of text and signature block)9. IDTECH magnetic stripe reader10. Handheld barcode scanner with handsfreestand (for quick check-out, multidaycheck-in and out, and rapid group check-in)11. OMNIKEY® readers and a wide range ofpartner desktop readers (listed on hidglobal.com)12. Digital Web camera with pan/tilt/zoom13. M2SYS Biometric Fingerprint readerWith Genuine HID, customers benefitfrom the broadest product line oftrusted, fully interoperable secureidentity solutions in the market.Genuine HID solutions are designedand built in IS0 9001 certifiedfacilities; include worldwide agencycertifications; and are backed byglobal product warranties. Supportedby industry leading expertise andthe strongest delivery and responseplatform available, Genuine HIDsolutions reinforce the long-standingtrust that when customers purchasefrom HID Global, they are investingwith absolute confidence.

An ASSA ABLOY Group brandNorth America: +1 949 732 2000 • Toll Free: 1 800 237 7769Europe, Middle East, Africa: +44 1440 714 850Asia Pacific: +852 3160 9800 • Latin America: +52 55 5081 1650© 2012 HID Global Corporation/ASSA ABLOY AB.All rights reserved. HID, HID Global, the HID BlueBrick logo, the Chain Design and EasyLobbyare trademarks or registered trademarks of HIDGlobal or its licensor(s)/supplier(s) in the US andother countries and may not be used withoutpermission. All other trademarks, service marks,and product or service names are trademarks orregistered trademarks of their respective owners.2012-12-12-easylobby-visitor-management-software-br-enhidglobal.com