Annual Report 2007/2008 - Poverty Alleviation Fund, Nepal

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About 7,784 monitoring sub-committees at grass root level – settlement level with at least three members ineach sub-committee are directly involved in monitoring of the community sub-project activities implementedby the CO and their members. All these sub-projects are planned by the community, demanded with theirown contribution, implemented and managed by CO or its members.2. Monitoring by PORegular and periodic monitoring mechanism is in operation in all districts - being done with the facilitation of243 different partner organizations. These partner organizations were selected strictly on competitive basis..Monthly POs review meeting at the district level has been devised to share experiences among the POs, helpbuilt capacity and thresh out programme implementation related issues. It has been proved an effective toolto track what is going on in the field level and harness lesions and act immediately for effective implementationof the programme.3. Monitoring by DDC/ StakeholdersPeriodic monitoring by the district stakeholders (DDC, line agencies, representatives of political parties,journalist) has been devised for timely feed back on PAF programme implementation in the district. PO isresponsible to organize monitoring visits by the district level stakeholder in their working areas.District level stakeholders reviewmeeting on PAF Programme in eachdistrict has been organized in DDCunder the leadership of the DDC inevery trimester. District levelstakeholders particularly DDC /VDCs, line agencies (LAs), otherdevelopment partners working in thedistrict, representatives of the politicalparties, journalists and partnerorganizations, representatives of theCOs participate in this review. Eachpartner organization presents their Programme implementation progress status including over all status ofthe district by respective portfolio manger of PAF. Sharing Programme implementation status and discussionamong the different stakeholder creates an environment to listen stakeholders concerns and issues related tothe Programme helps clarify and strengthen coordination to increase effectiveness of the Programme.49
PAF ANNUAL REPORT <strong>2007</strong>/084. Monitoring by PAFPAF performs periodic monitoring throughits professional staffs and mobilizing serviceagencies (SAs). Portfolio Managers (PMs) areresponsible for Programme level periodicmonitoring of their assigned district to ensuretimely delivery of PAF services / inputs tothe community through POs. However, thisis a daunting task to cover wide range ofindicators related to the process, inputs, andoutputs – practically a C/PM may not ableto reach each CO of the district additionallyconstrained by the adverse geographicalterrains of the rural areas, mobilized SAs asper requirement.Each CO, priory to the registration of 8,423 COs so far in PAF, appraised rigorously on its formation processand inclusiveness particularly - identification of the poor households, formation of CO, composition of theexecutives etc.Similarly, before doing 7,784 different agreement with COs for support on 8,292 different sub-projects - onincome generating activities (IGAs) and community infrastructure were appraised rigorously going to eachCO, reaching to the particular settlement and doing interaction with beneficiary community. Such appraisalparticularly covers process indicators and indicators related to the community ownership/participation forthe proposed sub-projects. In the case of infrastructure sub-projects, technical proposal of each one werescrutinized and appraised in the field before coming to the decision.Implementation or mid-term monitoring has been devised to monitor each sub-project during itsimplementation phase. In this monitoring, inputs particularly human resources, fund, material inputs, andimplementation process, technical inputs, community contribution/participation were monitored.Furthermore, each physically completed sub-project final subjects to the final or completion monitoring.On the top of above mentioned different monitoring, PAF secretariat teams with 57 professional staffs includingthe Vice-Chairperson (VC) and Executive Director (ED) are involved in periodic monitoring. It covers a widerange of indicators related to the process, inputs, output and outcomes; useful to get feed back from the fieldwith seeing is believing principal and adopt mid-term corrective measures including adopt appropriate strategyand provide policy feedback.50
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