To set the base for such strategy, the likelyoutcomes for the audit process need to beclearly understoodDevelop an audit strategyIn addition to the practical management <strong>of</strong>the audit process discussed above, in terms<strong>of</strong> meetings with the tax authorities andthe submission <strong>of</strong> requested information,an overall strategy for the audit needsto be developed. To set the base for suchstrategy, the likely outcomes for the auditprocess need to be clearly understood. Ifit is possible for the audit to be concludedwith no adjustment, then the audit strategyis likely to be focused on educating the taxauthorities about the reasonableness <strong>of</strong>the taxpayer’s transfer <strong>pricing</strong> proactively,so that the examination team can reachtheir conclusion as quickly and efficientlyas possible.In contrast, if the taxpayer may anticipatethat the ultimate conclusion <strong>of</strong> an audit willresult in an adjustment regardless <strong>of</strong> howreasonable the taxpayer’s tax or transfer<strong>pricing</strong> policies are (frequently the casein certain Asian countries). In this casethe audit strategy is likely to be focusedon identifying those issues that are nonnegotiablefrom the taxpayer’s perspectiveand those on which the taxpayer may bewilling to compromise, with the ultimateaim <strong>of</strong> achieving the next best result tono assessment at all – that is, as small anassessment as possible. In a general taxaudit, the taxpayer may have a number<strong>of</strong> issues upon which it is willing to makecertain compromises. The taxpayer maybe more willing, for example, to accept anadjustment on the reclassification <strong>of</strong> certainexpenses as non-deductible than it may bewilling to accept the examination team’sselection <strong>of</strong> an alternative transfer <strong>pricing</strong>methodology or set <strong>of</strong> comparables leadingto a higher range <strong>of</strong> possible transferprices. In contrast, in a specialist transfer<strong>pricing</strong> audit, the list <strong>of</strong> technical issuesmay provide less room for such negotiation,unless the taxpayer has multipleintercompany transactions. Nevertheless,it may still be possible to negotiate in suchcases, e.g. across taxable years rather thanon the technical issues covered by the audit.52 <strong>Transfer</strong> Pricing Perspectives. October 2011
Once a taxpayer has identified its (non-)negotiable issues, the focus <strong>of</strong> the auditwill be to direct the examination team’squestions to those areas where the taxpayercan most comfortably agree to acceptan assessment. This may be managedthrough the manner in which informationis submitted, or in the drafting <strong>of</strong> thesubmitted data itself.Some tax authorities have publisheddeadlines for completing an audit. Inthe UK, for example, the typical time tocomplete a non-complex transfer <strong>pricing</strong>audit is 18 months, and the tax authority<strong>of</strong>ficials have to report to their managementon their progress at regular intervals.This is <strong>of</strong>ten supported by an agreed plandrawn up by the taxpayer and the taxauthority, setting out a detailed timetable<strong>of</strong> actions, specifying how the audit willproceed, when information requests willbe made, at what date information will beprovided, and when meetings will be heldto review progress or reach a conclusion.This may well be a useful approach inother jurisdictions, as it shows a positiveand willing approach by the taxpayer andhelps to manage the progress <strong>of</strong> the audit.It is however important that the taxpayershows its commitment to the plan andensures that resources are made availableto complete their side <strong>of</strong> the plan’s stepson time. If possible, negotiate a successfulresolution <strong>of</strong> the audit.In those countries where an auditadjustment is inevitable, the taxpayer’sattention will eventually turn tonegotiating as successful a resolution <strong>of</strong>the audit as possible. Of all the stages inthe audit process, and <strong>of</strong> all the practicesdiscussed above, the process <strong>of</strong> negotiationis likely to be the most impacted bycultural differences among jurisdictions.As a result, this is the area most likely tobe best handled by local management orexperienced local advisors. Nevertheless,to ensure that the negotiation discussionsoperate as smoothly as possible, theglobal or regional tax/transfer <strong>pricing</strong>team must provide clear guidance anddirection on what may and what may notbe conceded, i.e. what the parameters <strong>of</strong>the negotiation are and what is consideredto be a successful resolution <strong>of</strong> the matter.This process will be helped if the personconducting the negotiation has beeninvolved in the entire audit process, andhas full background on the life <strong>of</strong> the audit(e.g. what issues were not raised, whatissues have been conceded by either theexamination team or the taxpayer, etc.).For this reason, if third party advisors areto be involved in negotiation discussions atsome stage, it is helpful if those advisors areinvolved in the audit from the start (even ifthey do not necessarily attend all meetingswith the examination team) and areprovided with timely updates <strong>of</strong> meetings,information submitted, etc.A successful negotiated conclusion to anaudit that satisfies both the examinationteam and the taxpayer is obviously thepreferred outcome in most cases. Taxpayersshould be wary, however, <strong>of</strong> makingcompromises to settle an audit unless theyare clear about what the consequences <strong>of</strong>those compromises are on the settlementprocess. For example, to secure a lowerassessment amount, a taxpayer may bepressured to give up its rights to legalappeal or mutual agreement procedures.Although certain taxpayers may accepta compromise in these circumstances ifthe resulting benefit in terms <strong>of</strong> reducedassessment amount is sufficientlylarge, it is important that the taxpayerunderstands clearly the implicationsarising from any compromises made oncurrent and future audits and settlements.In such cases, an experienced advisoris invaluable for explaining the possibleoutcomes and implications <strong>of</strong> the finalnegotiated resolution.There will <strong>of</strong>ten be cases which are verydifficult to settle. This may be because bothsides have taken positions on the audit thatmake it very hard for them to find a way toreach a satisfactory resolution. On otheroccasions a tax authority audit team maywell continue to ask for more informationwithout giving any clear idea <strong>of</strong> what theirconcerns are. In these situations, an advisorcan <strong>of</strong>ten help to break the deadlock, byfinding a way to bring a fresh look at thedispute, moving away from the detail andfocusing instead on the principles involvedand the bigger picture.Finally, there may be cases where theexamination team’s position is completelyuntenable, yet they are unwilling to listento any counter argument raised by thetaxpayer. In such cases (and depending onthe jurisdiction), there may be occasionswhen it is necessary for a taxpayer toraise its concerns to a higher level withinthe local tax authority, either to provokea more reasonable response from theexamination team (in many cases unlikely),or to place the tax authority on noticethat the taxpayer feels strongly about theparticular issue (and thus may be likelyto pursue its remedies further). As thisapproach frequently has a negative impacton the relationship with the examinationteam, it is generally only used in themost severe cases; literally, cases wherethe audit position could not deterioratemuch further. Moreover, understandingthe structure <strong>of</strong> the local tax authoritiesand identifying the appropriate seniorperson to be approached are also key toobtaining benefit from such a strategy.Consequently, it is not recommended that ataxpayer adopt such approach without thebenefit <strong>of</strong> consultation with experiencedlocal advisors.<strong>Transfer</strong> Pricing Perspectives. October 201153