P.E.O. Recruitment Handbook - Cottey College

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An Introduction To RecruitmentChairmen ResponsibilitiesSC-Cottey Chair / AC-Area Chair / CC-Chapter Chair / AR-Admission Rep / ARV-AR VisitPurposeS/P/D Chairmen (SC) Area Chairmen (AC) Chapter Chairmen (CC)To bridge the communication gapbetween the College and the CotteyChairmen and assist in overallrecruitment.To promote Cottey College with thechapter chairmen and prospectivestudents within their designatedarea.Report to: Admission Representative (AR) S/P/D Chairmen Area ChairmenDuties • Assist Area Chairmen in planningtraining sessions for ChapterChairmen• Disseminate Inquiry Reports toArea Chairmen• Educate AC and AR regardingstate travel funds and/or annualbus trips• Organize training sessions forall chapter chairmen in yourarea• Disseminate Inquiry Reports(specific to city) to ChapterChairmen• Inform CC regarding s/p/d travelfunds and/or annual bus tripsTo build individual relationshipswith prospective students andtheir families.• Relay student correspondencedirectly with admissionrepresentative• Refer to AC with any questionsor any requests for assistancein recruiting effortsStudents• Submit contact informationto Cottey College for any newprospective student• Disseminate Inquiry Reports to ACASAP upon receipt• Ensure that all prospectivestudents have a sponsoringchapter• Work closely with s/p/dScholarship Chairman to assistin the scholarship applicationprocess• Encourage students to visitcampus• Submit contact informationto Cottey College for any newprospective student• Follow-up with all students listedon area Inquiry List• Host gatherings for prospectivestudents• After any student contact ismade, be sure to follow-upwith the student within a monthto thank her and gauge herinterest in Cottey College – offercontinuous support• Encourage students to visitcampus• Submit contact informationto Cottey College for any newprospective student• Make contact with individualstudents in your city listed onInquiry Lists• Host gatherings for prospectivestudents• After any student contactis made, follow-up with thestudent within a month to thankher and gauge her interestin Cottey College – offercontinuous support• Encourage students to visitcampusHigh SchoolsRequest current recruitmentmaterials from the Office of P.E.O.Relations to be able to offereducated support to Area Chairmenand Chapter Chairmen.• Assist in helping chaptersdetermine which chapters willwork with which high schools• Request current recruitmentmaterials from the Office of P.E.O.Relations to be able to offereducated support to CC• Attend local college fairs• Request current recruitmentmaterials from the Office ofP.E.O. Relations• Build relationships with highschool guidance counselors– keep him/her up-to-date onCottey College• Attend local college fairsAdmissionRepresentativeVisit (ARV)• Communicate with AR todetermine if and when a visit toyour s/p/d will be made• Inform appropriate AC ofimpending ARV• If appropriate, schedule a studentgathering• Must relay all event details andcontact information to AR at least1 month before scheduled visit• Inform appropriate CC ofimpending ARV• Schedule a student gatheringand inform appropriate CC• Follow-up with invitedprospective students toencourage event attendance• Provide SC with the list of invitedand confirmed prospectivestudents to each event, as wellas event details and hostesscontact information• Invite prospective students toscheduled gatherings• Provide AC with the listof invited and confirmedprospective students to eachevent• If a visit to your city willbe made, inform AC of anystrong guidance counselorrelationships and offer topersonally introduce AR tocounselor(s)6
ProspectiveStudent ReportsS/P/D Cottey Chairmen and Scholarship Chairs will be sent a monthlyreport of all the Inquiry Hots and Beyond who are juniors or seniors in highschool. These reports are run individually for each s/p/d and they containvaluable information.S/P/D Chairs: please be sure to send these reports to the other membersof your Cottey Committee.Types of ReportsAn “Inquiry Hot and Beyond Report” will be sent the first Thursday orFriday of every month. This report will include junior and senior studentson our mailing list in these categories from your s/p/d. With this report, youwill also receive a letter from the Director of Admission updating everyoneas to the current activities and events taking place on campus as well asinformation that you may need to help you with your recruiting efforts.*Please note that there is a longer list available to you of ALL inquiries inthe system. That report tended to become very long (over 200 pages insome states) so the admission office cut it down by starting with the InquiryHot status. However, if you would like to receive the longer version, pleaselet Theresa Lee know: (tlee@cottey.edu)We will send an Applicant Report weekly for the remaining weeks in themonth. This report will keep you updated on which students have movedoff the inquiry list and onto the applicant list in the last seven days.Report Information - The inquiry Hot & Applicant Reports containslightly different information. Below describes some of the key pieces ofinformation:• Student Contact Information - Mailing Address, Phone # and E-mail• Student Status - Please refer to the Student Status section fordescriptions of each status.• Entry Term - An entry signifies when she will start at Cottey. On theInquiry report a student’s entry term will indicate if she is a junior or asenior.• Referring Chapter - If a student has been referred by a P .E.O. Chapterthe chapter letters and state will be listed.• First Activity Date - This is the date that each student first startedreceiving information from Cottey College.• First Activity - A student’s first activity indicates how Cottey firstlearned about her. Please know that there are numerous possible firstactivities. Some examples include: P.E.O./Alumnae Referral, CollegeFair and Online Inquiry. Cottey, like nearly all colleges buys names ofprospective students. We also advertise online and in print media withvendors who then pass along leads. Alloy, PCU and College Outlookare examples of sources through which the student may have heardabout Cottey, and the name buy sources include ACT and CBSS.• Student’s High School- This is helpful to see if there is a pocket ofstudents at one high school.Applyingto CotteyCollegeAdmissionRequirementsStudents must have at least a 2.6GPA and a minimum 21 on the ACTor a 970 on the SAT. Students mustbe taking a college prep curriculumat their high school – meaning theywill have 4 years of English, 3 years ofMathematics, 2 years of Science, and2 years of history and government.For the 2011 – 2012 academic year, ouraverage ACT Score was a 23 and ouraverage GPA was a 3.5.Application to CotteyThe following items are the itemsa student must submit to apply toCottey:• Application (paper or online)• Application Fee ($20)• Official Test Scores (ACT or SAT)• Official High School Transcript(showing at least 3 years of highschool coursework)She may also submit the followingsupplemental items:• Personal Statement• Letters of RecommendationApply Online!Students can apply online atwww.cottey.edu/app. They can alsopay their application fee online atwww.cottey.edu/appfee.Students can apply toCottey as early as Aprilof their junior year.For seniors, December 31is the priority applicationdeadline.An Introduction To Recruitment7
Page 3 and 4: Table of ContentsAn Introduction To
Page 8 and 9: An Introduction To Recruitment8Recr
Page 10 and 11: Star ScholarshipScholarshipsAt Cott
Page 12 and 13: ScholarshipsP.E.O. ScholarshipTimel
Page 14 and 15: Student Admission TimelineWhat she
Page 19 and 20: Hosting a Student GatheringOne of t
Page 21 and 22: P.E.O. & ALUMNA FAQsWho is a Cottey
Page 23 and 24: How to Utilize The Cottey NetworkOu
Page 25 and 26: Degrees at CotteyWhat’s the Cotte
Page 27 and 28: LEO CertificationOne of the many wa
Page 29 and 30: 2012 - 2013Academic CalendarAugust
Page 31 and 32: EnrollmentManagementContactInformat

P.E.O. Recruitment Handbook - Cottey College

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