Conditions - Western Railway

More documents

Recommendations

Info

SPECIAL CONDITIONS IN ADDITION / AMPLIFICATION OF IRS CONDITIONS OF CONTRACT1.0 QUANTITY TO BE ORDERED :1.1 The Controller of Stores / Western Railway acting on behalf of the President of India is notbound to accept the lowest or any tender, nor to assign any reason for not doing so and reserve tohimself the right to accept any tender in respect of the whole or any portion of the items specified inthe tender and contractor shall be required to supply at the rate quoted / accepted.1.2 Railway reserves the right to cancel the tender in whole or order either for full or part quantitytendered without assigning any reason. The rates quoted by the Tenderers for full tendered quantitywould be taken as valid for part quantity also.1.3 Railway also reserve the right to order the tendered quantity or part thereof on an existing contractby operating quantity option clause at lower rates (if available) than the rates quoted in this tender.1.4 Where pre-decided splitting is not prescribed as tender condition, wherever necessary by thepurchaser, the quantity to be ordered can be split by the purchaser amongst two or more sources forensuring better availability of material keeping in view the vital/critical nature of item, quantity to beprocured, delivery requirements capacity of the firms and past performance and outstanding orders/load on the firms, liquidation of which will take long time.1.5 Option Clause:- (For all tenders above Rs 75 Lakhs or wherever stipulated) :-The purchaserreserves the right to increase and / or decrease the order quantity by a quantity not exceeding 30% ofthe ordered quantity on the same price and terms and conditions during the currency of the contract bygiving reasonable time / notice for executing such increase or decrease to the contractor.1.6 In case of (+)30%, the purchaser reserves the right to vary the ordered quantity by (+)30% at anytime, till final delivery date of contract, by giving reasonable notice even though quantity orderedinitially has been supplied in full before the last date of delivery period & also during extendeddelivery period.1.7 In case of (-) 30% Option Clause, a reasonable notice consequent to decrease in prices subsequentto the placement of contract will be served by giving reasonable opportunity to the contractor tounconditionally agree to accept such lower rates for the quantity unsupplied on the date of reduction /decrease of prices or (-) 30% quantity, whichever is less and no consent from the contractor towardsexercise of the contractual Option Clause will be required.2.0 ELIGIBILITY CRITERIA :2.1 Ordering on Approved Sources : Railway procure some of the items from approved sources. TheApproving agencies such as RDSO/PUs/CORE etc publish vendor list in Part-I and Part-II periodicallysay by RDSO every six month. Granting of Approval is a continuous ongoing activity therefore vendorlist can undergo changes after opening of tender. The status of the firm shall be reckoned as on thedate of tender opening and not thereafter. But in case of downgrading / removal / suspension /banning etc after opening of the Tender, such changes will be taken into account while deciding tenders.This however does not apply to placing small quantity on new sources as their capacity & capability is tobe ascertained before placement of developmental / educational / trial order.2.2 Ordering on Part-I & Part-II sources : Wherever there is restriction policy to procure the item fromapproved sources, the same will be followed as under :1
2.2.1 Wherever necessary , as per policy of procurement bulk purchase will be made only from thosefirms who have been approved by RDSO / Productions Units / CORE etc for such ordering ie. Part - Ivendors before opening of tender to manufacture and supply the item. The tenderers should attachscanned copies of such approval letters and approved QAP, along with their e-offers.2.2.2 Orders on firms approved by RDSO/PUs/CORE etc as Part II vendors shall normally be limitedup to 15% of procurement quantity. In cases where there are more than one part II source within thezone of consideration on the basis of competitive price ranking with satisfactory past performance,ordering on all part II approved sources in aggregate will be limited to / not exceed 25 % net procurablequantity, in a given procurement case.(a) Ordering on a Part-II approved source with competitive price ranking can be considered beyond15% in case that source has successfully executed a larger quantity order in the same Railway unit orother Railway Units / Production Units in the preceding 3 years. Successful executions will be signifiedby both quantitative and qualitative performance. Upper limit of quantity to be ordered on such a sourcewill not exceed 25% of the net procurable quantity in a given procurement case.(b) All Part - II approved firms must attach with their e-tender scanned copies of attested POs, inspectioncertificates and Receipt Notes related to the maximum quantity of the material under procurement,successfully supplied by them in any single order placed on them over the preceding three years by anyZonal Railway / Production Unit. Such firms are to note that non-submission of such documents with e-tender shall be taken as their not having any such past performance and their offers shall be consideredfurther as per extant rules and no back reference in this regard will be made to them.( c ) The genuineness of the documents submitted by the Part-II source will be confirmed from therelevant Zonal Railway / Production Unit before accepting these documents for decision making.(d) Competitive price ranking of Part - II approved source will be adjudged with reference to thelowest rate received in the tender either from Part - II or from Part - I approved sources.2.3 Ordering on new / developmental sources :a) If the tendering firm (s) is not approved by RDSO/PUs/CORE, either as part I or as Part II then they mustsubmit their credentials details i.e Machinery and Plant, Testing Facilities, QAP, Technical Manpower etc.(b) Offers from such new / developmental tenderers may be considered for developmental / trialorders up to a maximum of 5 % quantity only after confirmation of their capacities / capabilities byRDSO / PUs / CORE etc. Such orders will be placed within or outside the net procurement quantity.Failure to furnish requisite credentials details i.e Machinery and Plant, Testing Facilities, QAP, TechnicalManpower, etc will make their offer liable to be ignored.(c) The Tenderers to please specifically note that there is no policy of placing bulk orders ondevelopmental sources for restricted items, even though firm might have been approved as sourceunder development.2.4 Ordering of bulk quantity on Part II firms where all sources are approved as Part II only : Forcertain items where there is no approved source in Part I list and approved source exist in Part II listonly, such Part II firm will be considered for placement of bulk quantity order as well without anyquantity restriction, otherwise applicable to Part II firms.2.5. Procurement from (OEM's)manufacturers or authorized agent / dealers: OEMs can authorizeand give Tender Specific Authorization to its Agent / dealers to quote on their behalf provided the vendortakes full responsibility for the quality of the including warranty obligation and the inspection of productagainst Railway's order is carried out at the manufacturer's premises.2
Page 1: MATERIALS MANAGEMENT DEPARTMENTREVI
Page 5 and 6: 2.7 Consideration of unsolicited of
Page 8 and 9: (ii) Other than safety items: In re
Page 10: i) IEEMA PVC for the items covered
Page 14 and 15: 11.3. In the cases where rates of P
Page 16 and 17: Sr. No. Annexure.No Details1 Annexu
Page 18 and 19: ANNEXURE - 2PROFORMA FOR AUTHORITY
Page 20 and 21: ANNEXURE - 4PROFORMA OF BANK GUARAN

Conditions - Western Railway

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?