AHMEDABAD DIVISION TENDER DOCUMENT ... - Western Railway

[Downloaded from Internet] 

AHMEDABAD DIVISION 

TENDER DOCUMENT 

TENDER No : EL/50/1/ADI/T/13(12-13) 

NAME OF WORK : 

ESTIMATED COST : ` 55,05,964/- 

Earnest money deposit : ` 1,10,120/- 

Ahmedabad (BG) : Electrical work in 

connection with repair to catwalk for 

washing cum inspection pit lines. 

Cost of tender document : 

` 5000/- (` Five Thousand only). If 

required by post ` 5500) 

Validity of offer : 90 days. 

Receipt of offer : Up to 15.00 Hrs of 22.06.2012 

Date of NIT uploading : 14.05.2012 

Opening date : 15.30 Hrs. of 22.06.2012 

Completion period : Three Months 

[ Tenderer ] [ Page 1of 44 ] [For Sr.DEE/ADI ]

INSTRUCTIONS TO THE TENDERERS REGARDING 

TENDER FORMS DOWNLOADED FROM INTERNET 


1. Tender file is to be downloaded from the Internet and print out is to be taken of A- 

4 size paper and details are to be entered by the tenderer at the various locations 

in the document. It is advisable that the downloaded tender document to be 

printed through Laser Printer only. Submission of Xerox or Photocopy of tender 

document is prohibited. 

2. This tender document (In full) downloaded along with the various documents 

required to be submitted as per the tender conditions in a sealed cover duly 

subscribing with the name of work, Tender Notice No. and Date, submission of 

Tender downloaded from internet etc. and the same should be dropped in the 

tender box kept in the Office of the Sr. Divisional Electrical Engineer, Western 

Railway Ahmedabad-25, before the date and time stipulated in the tender 

document. 

3. The tender documents are available on Western Railway website i.e. 

www.wr.indianrailways.gov.in and the same can be downloaded and used as 

tender document after submitting the offer. The cost of tender document as 

indicated in the tender document will have to be deposited by the tenderer in the 

form of Bank Draft payable in favour of Chief Cashier Western Railway or Cash 

with Chief Cashier Western Railway, Churchgate, along with the tender 

documents. This should be a separate Demand Draft for cost of the tender 

document and not included in the Earnest Money. A single demand draft for the 

cost of tender and Earnest Money deposit will not be accepted. Tender not 

accompanied with the Demand drat towards the cost of tender document will be 

summarily rejected. 

4. The Earnest Money Deposit required for this work as stipulated in the tender 

document also to be submitted separately. 

5. The tenderer are advised to download tender documents well in advance and 

submit the tender before the stipulated time. Its is responsibility of the tenderer to 

check any correction or any modifications published subsequently in website and 

the same shall be taken into account while submitting the tender. Tenderer shall 

download corrigendum (if any), print in out, sign and attach it with the main 

tender document. Tender document not accompanied by published 

corrigendum/s is liable to be rejected. The Railway will not be responsible for any 

postal delays/ delay in downloading of tender document from the Internet. 

6. The tenderer may please not that the rate for items should be written in figures 

and in words by black or blue ballpoint pen only. Each page of tender document 

should be signed by the tenderer. 

7. Tenderer/s are free to download tender document at their own risk and cost, for 

the purpose of perusal as well as for using the same as tender document for 

submitting the offer. Master copy of the tender document is available in the office 

of The Sr. Divisional Electrical Engineer, Western Railway, Ahmedabad-25. After 



award of work an agreement will be prepared based on the master copy of 

tender available in the above-mentioned office. In case, any discrepancy 

between the tender documents downloaded from the Internet and master copy 

later shall prevail and will be binding on the tenderer/s no claim on this account 

will be entertained. 

8. If any change/addition/deletion is made by the Tenderer/Contractor and the same 

is detected at any stage even after the award of the tender, full earnest money 

deposit will be forfeited and the contract will be terminated at his/their risk and 

cost. The tenderer is also liable to be banned from doing business with Railways 

and/or prosecuted. 

9. The following declaration should be given by the tenderer while submitting the 

tender. 

a) I/We have downloaded the tender form from the internet site 

www.wr.indianrailways.gov.in and I/We have not tampered/modified 

the tender forms in any manner. In case, if the same is found to be 

tampered/modified, I/We understand that my/our tender will be 

summarily rejected and full earnest money will be forfeited and I/We 

am/are liable to the banned from doing business with Railways and/or 

prosecuted. 

b) I/We submitting a Demand Draft 

No……………......dated………………issued 

by 

_______________________________________________________ 

_ for `_______________towards the cost of tender form. 

c) I/We have downloaded the tender document from website on 

date: ___________________. 

Signature of Tenderer/s 

Dated: 

Address: 



W E S T E R N R A I L W A Y 

Office of the 

Divisional Railway Manager 

[Electrical Department] 

Ahmedabad 

No.: EL/50/1/ADI/T/13(12-13) 

M/s................................................. 

....................................................... 

....................................................... 

....................................................... 

Dear Sirs, 

M.R. NO : 

Estimated cost : ` 55,05,964/- 

Earnest money : ` 1,10,120/- 

Cost of Tender Document : ` 5000/- (` 5500/- If required by post) 

Completion period: : Three Months 

Date of opening : 22.06.2012 

Sub: Ahmedabad (BG) : Electrical work in connection with repair to 

catwalk for washing cum inspection pit lines. 

---------------------------------- 

The president of Union of India Acting through Divisional Railway Manager (Electrical), 

Western Railway Ahmedabad invites sealed tender for “Ahmedabad (BG) : Electrical 

work in connection with repair to catwalk for washing cum inspection pit lines.” 

as per specification enclosed, which is not transferable. 

Details of the work to be carried out are given in the following documents. 

1. Tender in 1 sheet 

2. Conditions of tender. 

3. Special conditions of tender 

4. Tender schedule. 

5. Tender specification. 

6. Declaration. 

NOTE: 

The tenderers who down load the document from the internet may see the 

drawings in the office of Sr. DEE / ADI. on any working day during working hours. 

Tenderers are also advised to see the corrigendum/Edited tender document on 

website before finally quoting the rates and submitting the tender document in 

tender box. 

7. The tenders will be sold up to 18.00 hrs. of date 21.06.2012. Sealed tender and 

the covers super-scribed as tender No. EL/50/1/ADI/T/13(12-13) “Ahmedabad 



(BG) : Electrical work in connection with repair to catwalk for washing cum 

inspection pit lines.'' will be received in the office of the undersigned up to 

15.00 hrs. on 22.06.2012, and will be opened at 15.30 hrs. on same date in the 

presence of tenderers. In case the date for opening of tender is declared as 

holiday, the tenders will be received and opened on the next working day at the 

same times and place. 

8. The estimated cost of the work is ` 55.05,964/- 

9. The tenderer should keep the offer open for 90 days from the date of opening of 

the tender. 

10. A sum of ` 1,10,120/- as earnest money should be deposited in cash with chief 

cashier, W.Rly. Churchgate, Mumbai -20 or in any of the following forms. 

a) Deposit receipts, pay orders, demand drafts of the state Bank of India or 

any nationalized Banks. 

b) Fixed deposit receipt from a schedule Bank approved by the reserve 

Bank of India for the purpose. 

All the above documents (a) & (b) should be drawn in the name of Senior 

Divisional Finance Manager, Western Railway, Ahmedab 

11. Eligibility condition for the tenderer: 

1. Tenderer has to submit attested copy of valid electrical contractors 

license as per IE rule 45, which can be in his own name or in the 

name of his firm. 

2. Tenderer should have completed at least one similar single work for 

a minimum value of 35% of advertised tender value of work at the 

time of opening of tender in the last three financial years. 

3. Tenderer should have received total contract amount minimum of 

150% of advertised tender value of work during the last three 

financial years and in the current financial year. 

N O T E: 

Similar single work shall mean by Any electrical work involving Electrification/ 

Rewiring of Any Major Station/ Building/ Project/ Yard etc 

1. Tender committee would satisfy themselves about the authenticity of the 

certificates produced by the tenderer(s) to this effect which may be an 

attested certificate from the employer/ client, audited balance sheet duly 

certified by the charted accountant etc. 

2. Tenderer should submit documentary proof in support of fulfilling the 

eligibility conditions mentioned above along with his tender document. If any 

or all of the documents required are available in other tender of this office or 

even otherwise, the same shall not be taken in to consideration and such 

offer shall be treated as incomplete and summarily rejected. No 

correspondence in this regard shall be entertained from either side except 



for seeking additional information on already submitted documents, if any or 

for verifying the documents itself. 

3. Tenderer should submit attested copy of schedule of rates & quantities 

along with completion certificates in favour of complying eligibility condition 

11(ii). Only certificates for work completed in all respect shall not be 

considered for complying eligibility condition 11(ii) i.e. certificates for work 

in progress shall not be considered for completion of single similar work of 

required amount. 

4. Joint Ventures are not permitted for the work below ` 5 crore. 

12. Tenderer’s Credentials :- 

Eligibility conditions are only the minimum eligibility criteria for consideration of 

offer for evaluation and tendered should have sound credentials also, failing 

which, offer may be rejected even after fulfilling the minimum eligibility criteria 

given in Para 11. In support of their credentials, the tenderers should submit 

following documents along with their tenders. 

(a) List of Personnel Organization available on hand as proposed to be 

inducted (own and hired to be given separately) for the subject 

work, 

(b) List of Plant & Machinery available on hand (own) and proposed to 

be inducted (own and hired to be given separately) for the subject 

work) 

(c) List of works completed in the last three financial years giving 

description of work, organization for whom executed, approximate 

value of contract at the time of award, date of scheduled completion 

of work. Date of actual start, actual completion and final value of 

contract should also be given. 

(d) List of works on hand indicating description of work, contract value, 

and approximate value of balance work yet to be done and date 

award. 

Tenderers are supposed to submit attested copies of schedule of 

works as well as completion certificates of works executed by them. 

N O T E: 

(i) 

(ii) 

In case of items (c) & (d) above, supportive documents/certificates 

from the organizations with whom they have worked/are working 

should be enclosed. 

Certificated from private individuals for whom such works are 

executed/being executed will not be accepted 

13. Contractors registered with DGS & D controller of stores, NSSI/SSI and having 

permanent earnest money deposited with stores Department of the Railway are 

not exempted from earnest money Deposit and payment of tender fees. Offers 

with out both these items will be summarily rejected. 



14. No unsealed tender or tenders without the prescribed earnest money in accepted 

form will be accepted. 

15. No interest will be allowed on the earnest money, security deposit or any other 

contractual amount due to be paid on Railway account or otherwise. 

16. Rates tendered should be inclusive of all taxes & levies etc. If there is any 

variation between the rates quoted in figures and in words the rates quoted in 

“WORDS” shall be taken as correct. However, If more than one or improper rates 

are quoted, then such ambiguous offers shall be summarily rejected. Similarly, 

If a tenderer fails to strike out “below/above” then in such condition the offer shall 

be treated as ambiguous and summarily rejected. 

17. The completion period of the work will be Three Months. 

18. A tender containing erasures and/or alterations are liable to be rejected. If any 

correction becomes necessary these must be made in ink and attested with the 

signature duly dated of the tenderer. 

19. The tenderer shall submit an analysis of rates if called upon to do so. 

20. This work shall be governed by General Conditions of Contract of Western 

Railway amended up to the date of opening of tender. 

21. The successful contractor should have experience and expertise in undertaking 

such jobs and he will get the work done by experienced and skilled manpower. 

Thanking you, 

Yours 

Faithfully, 

Senior Divisional Electrical Engineer, 

Western Railway, Ahmedabad 

For and on behalf of the, 

President of Union of India 



T E N D E R 

To, 

The President of India, 

Acting through the, 

Divisional Railway Manager (Electrical) 

Western Railway, Ahmedabad 

I/we................................................................................................... have read the various 

conditions to tender attached here to and here by agree to abide the conditions. I/we 

also agree to keep this tender open for acceptance for a period of 90 days from the date 

fixed for opening of the same and in default thereof, I/we will be liable for feature of 

my/our earnest money. I/we offer to do work of “Ahmedabad (BG) : Electrical work in 

connection with repair to catwalk for washing cum inspection pit lines.” in the 

attached schedule, and hereby bind my self/our selves to complete the work in Three 

Months from the date of issue of letter of acceptance of the tender. I/we also here by 

agree to abide by the General conditions of the contract corrected up to printed/Advance 

correction slip No. 3 dt. 9.10.2003 and to carry out the work according to the 

specification and by special conditions of contracts or materials and works laid by the 

Railway in the annexed special specifications. 

A sum of ` 1,10,120/- here with forwarded as Earnest money the full value of the 

earnest money shall be liable to be forfeited with out prejudice to any other rights or 

remedies if - 

(a) I/we do not execute the contract documents within seven days after receipt of 

notice issued by the Railway that such documents are ready. OR 

(b) I/we do not commence the work within ten days after receipt of orders to that 

effect. 

(c) Until a formal agreement is prepared and executed acceptance of this tender 

shall constitute binding contract between us subject to modifications, as may be 

mutually agreed to between us and indicated in the letter of acceptance of 

my/Our offer for this work. 

Date: 

1 

Name & Address of Witness 

Signature of Tenderer/s 

Signature of Witness 

2 



CONDITIONS OF TENDER 

1. The following document forms a part of tender document: 

(a) Tender form (First sheet & second sheet) 

(b) Special conditions attached. 

(c) 

Western Railway General conditions of contract corrected up to 

printed/advance correction Slip No. 3 dt. 9.10.2003. 

2. The tenderer/tenderers is/are required to quote his/their rates both in words and 

in figures. In case of any arithmetical error, the rate quoted in words only shall be 

deemed to be correct and shall remain binding on the contractor. 

3. Tender containing errors and alternation of the tender documents are liable to be 

rejected, any correction made by the tenderer/tenderers his/their entries must be 

attested by him/them. 

4. The work are required to be completed with in a period of Three Months from 

the date of issue of letter of acceptance of the tender. The tender must be 

accompanied by a sum of ` 1,10,120/- as earnest money. 

5. Clause of Earnest money has been amended in GCC in term's of Railway 

board's letter no.2003/CE-I/CT/4/PT.I dated 16.05.2006 issued vide Western 

Railway Headquarter letter no. W/118/0.Vol.II (W-6) dated 30.05.2006 shall be 

applicable to this contract and necessary changes are mentioned as under. 

The tender shall be required to be deposit earnest money with the tender for the 

due performance with the stipulation to keep the offer open till such date as 

specified in the tender, under the conditions of tender. The earnest money shall 

be 2% of the estimated tender value as indicated in the Tender Notice. The 

earnest money shall be applicable for all modes of tendering The practice of 

allowing Standing EMD is dispensed forthwith for all tenders. Therefore, Sub 

clause (d) stands deleted. 

The earnest money should be in cash or in any of the following forms. 

a) Deposit receipts, pay orders and Demand drafts. These forms of earnest 

money could be either of the state bank of India or any of the nationalized 

banks. No confirmatory advice from the Reserve Bank of India will be 

necessary. 

b) Deposit receipts executed by the Scheduled Banks (other than the State 

Bank of India and the Nationalized Banks) approved by the Reserve Bank 

of India for this purpose. The Railways will not. however, accept deposit 

receipt without getting in writing the concurrence of the Reserve Bank of 

India. The practice of allowing Standing EMD is dispensed forthwith for 

all tenders. Therefore, Sub clause (d) stands deleted. 

c) ` 1,10,120/- as earnest money for the performance of stipulation to keep 

the offer open for the period specified below. The tenderer shall held the 

offer open for a period of 90 days from the date fixed for opening the 

same, it being understood that the tender documents have been sold to 

the tenderer and the tenderer is being permitted to tender in consideration 

of his stipulation on his tender that he will not recede from his offer or 

modify the terms and conditions there of in a manner, not acceptable to 

the Divisional Railway Manager (Elect.) Western Railway Ahmedabad 

and shall tenderer fail to observe or complete with the forgoing stipulation 



there fore said amount of ` 1,10,120/- should be liable to be forfeited to 

the Railway. 

6. The earnest money for the due performance of the stipulation to keep the offer 

open till the date specified in the tender will be refunded to the unsuccessful 

tenderer/ tenderers within a reasonable time, after deducting postal registration 

charges and other if any Amount. The full earnest money deposited by the 

successful tenderer/tenderers, will be retained towards the security deposit for 

due and faithful fulfillment of the contract, but shall be forfeited if the contractor 

fails/contractors fail to execute the Agreement bond or to start the work within the 

time as specified in the letter of offer after notification of the acceptance of 

his/their tender. The Railway shall not be responsible for any loss or depreciation 

that may happen to the earnest money while in their possession and not be liable 

to pay interests there on. 

7. If the tenderer/s deliberately give wrong information in his/their tender or create 

circumstance for the acceptance of his/their tenders the Railway reserves the 

right to reject such tender at any stage. 

8. If a tenderer expires after the submission of his tender or after acceptance or his 

tender the Railway shall deem such tender as cancelled and if a partner of the 

firm expires after the submission of their tenders or after acceptance of their 

tender the Railway shall deem such tenders as cancelled unless the firm retains 

its character. 

9. Tenderer shall submit documentary proof in support of satisfying eligibility 

criteria, failing which their offer shall be treated as invalid & summarily rejected. 

10. In the event of the tender being submitted by a firm it must be signed by each 

partner there of and in the event or the absence of any partner, it shall be signed 

on his behalf by person holding a power of attorney authorizing him to do so. The 

tenderer is advised to get legal opinion when drawing up of his power of attorney. 

The tenderer whether a sole proprietor, a limited company or partner ship firm if 

they want to act through agents or an individual partner/partners should submit 

along with the tender or at later stage a power of attorney duly stamped 

authenticated by notary public or by a magistrate in favour of the specific persons 

whether he/they to be a partner/ partners of the firm or any persons specifically 

authorizing him/them to submit the tender, sign the agreements to receive 

contractual amount witness measurement, sign measurement book, 

compromise, settle any claim/claims or claims preferred by the firm and sign no 

claim certificate and refer all or any dispute to arbitration. 

11. .A) The tenderer who have deposited L.S.E.M. with the Western Railway 

Ahmedabad will also be required to deposit the earnest money in 

acceptable form with the tender failing which tenderers will be considered 

invalid. The L.S.E.M. deposited by the tenderer will not be considered 

valid. 

B) In case whether the power of attorney/partnership deed has not been 

executed in English the true and authenticate copies of translation of the 

same by advocate authorized translator of court and licensed petition 

writers should be supplied by the contractor while tendering for the work. 

12. A) If the tenderer/s has/have already submitted the partner ship deed, power 

of attorney or any other documents relating to their firm they will attach a 



declaration signed by all the partners of firm to the following effect. The 

partnership deed, power of attorney is already submitted to the Railway 

Administration vide letter No. _________________________ dated 

___________ hold good for this contract also. 

B) In terms of clause 13 (b) of the regulations for tenderers and contractor 

the Railway will not be bound by any power of attorney granted by the 

tenderer of the change in the composition of the firm made subsequent to 

the execution of the contract. It may however, recognized such powers of 

attorney and change after obtaining proper legal advice the cost of which 

will be chargeable to the contractor. The charges have been fixed `100/- 

payable by the tenderer at the time of submitting the power of attorney for 

scrutiny legal advise. If the power of attorney is not accepted otherwise 

than for legal effect the charges will be refunded, if the power of attorney 

is returned on account of legal defect for correction separate charges of 

`50/- for security of corrected power of attorney will be payable by the 

tenderer while resubmitting the power of attorney. The same charges will 

be recoverable for scrutiny of all documents as in file of 

EL/50/1/ADI/T/13(12-13). The charges mentioned above are liable to 

vary and contractor shall be bound to make payment as per latest norms. 

Power of attorney, partnership deed, joint ventures or any other legal 

documents shall be subjected for legal vetting in head quarter office 

unless these are already vetted and no change have been incorporated in 

them till date of opening of tender. No payment shall be made unless 

legal vetting is obtained on such documents. 

13. Should tenderers be retired Engineer of the gazetted Rank or any other gazetted 

officer, working before his retirement whether in the executive of administrative 

capacity or whether holding a pensionable post or not in the 

Engineer/Engineering/Elect. Deptt. Of any of the Railway owned and 

administered by the president of India for the time being or should tenderer being 

a partnership firm have as the of its partner a retired Engineer or a retired 

Gazetted officer as aforesaid or should a tenderer being, an incorporated 

company have any such retired Engineer or retired officer as one of his director 

or should a tenderer has in his employment any retired Engineer or retired 

Gazetted officer aforesaid the full information as to date of Retirement of such 

Engineer or Gazetted office from the said service and in case where such 

Engineer or officer had not retired from the Government service at least two 

years perior to the date of submission of that tender as to whether permission for 

taking such contract or if the contractor be partnership firm or an incorporated 

company to a partner or director has been obtained by the tenderer or the 

Engineer or the officer as the case may be from the president of India or any 

officer duly authorized by him in his behalf shall be clearly stated in writing at the 

time of submitting the tender. Tender without the information above referred to or 

a statement to the effect that no such retired Engineer or retired Gazetted officer 

is so associated with the tenderer, as the case may be rejected. 

14. Should a tenderer or contractor on the list of approved contractor on or more of 

its share holder or relative/relatives of the share holders employed in Gazetted 

capacity in Engineering/Electrical Deptt. of Western Railway the authority inviting 

the tender shall be informed of the fact at the time of submission of the tender 



failing which tender may be disqualified if such fact subsequently comes to light 

the contract and laid down may rescinded in accordance with the provision in 

relevant clause of the general conditions of contract. 

15. Each of the tender documents and the covering sheet is required to be signed by 

person/persons submitting the tender in token of their having acquainted them 

selves with the general conditions of contract standard specification etc. laid 

down. Any tender with any of the documents not so signed is liable to be 

rejected. 

16. Tender enclosed in sealed cover duly super scribed as above must be sent by 

registered post to the address of the Divisional Railway Manager (Elect.) 

Western Railway Ahmedabad so as to reach this office not later than 15.00 hrs. 

on 22.06.2012 or deposited in special box allotted for the purpose in the office of 

the Divisional Railway Manager (Elect.) Western Railway Ahmedabad, which will 

be, sealed at 15.00 hrs. on same date. 

17. The authority for the acceptance of the tender will rest with the Divisional Railway 

Manager (Elect.) who reserves to himself the right to accept the tender in whole, 

in part or reject any tender or any tenders without assigning reasons for any such 

actions. 

18. The successful tenderer/tenderers shall be required to execute an agreement 

with the president of India acting through Divisional Railway Manager (Elect.) 

Western Railway Ahmedabad to carry out the work according to the general 

conditions of contract and as per terms & conditions of the tender and technical 

specifications of the work. 

19. No passes will be issued for the contractor, his workman or any of his staff. 

20. The successful tenderer will however have no right or claim in the execution of 

the work, which is in opinion of the Sr. Divisional (Electrical) Engineer that work 

should be carried out departmentally or otherwise. The Sr. Divisional (Electrical) 

Engineer reserves to himself the right at any time after the acceptance of the 

tender to keep back from the contract and carry work in other ways or by other 

agency all work or any portion of work he may think fit without assigning any 

reasons. 

21. Cess and drinking water charges will be recovered form the contractors as per 

rules in force from time to time. 

22. Royalty on materials to be supplied by the contractor for construction work if any 

(Except those to be supplied by the Railway) will be borne by the contractor. 

23. Arrangements for permits or license for materials will not made by the Railway, 

but assistance will be given whenever possible. 

24. All taxes, duties and other Govt. levies etc. shall be liable to be deducted as per 

rates and rules in force at the time of preparation of bill and contractor shall have 



no objection in this regard. The rates quoted by tenderer shall be inclusive of all 

taxes, duties and other Govt. levies etc. 

25. The successful tenderer should give no claim certificate at the time of signing the 

final bill. The payment of the final bill as well as refund of security deposit will not 

be arranged till such certificate is given. 

26. Non compliance with any of the conditions set forth there in above is liable to 

result in the tender being rejected. 

27. The tender form is not transferable. 

28. The tenderer(s) shall inspect the proposed site of work and acquaint 

himself/themselves with the site conditions, working hours, layout of, land trees 

and shrubs that he/they will have to cut, type of strata likely to be met within the 

burrow pits, stacking space for materials, approach roads, path ways available, 

etc. and all relevant items connected with the execution of the work. No claim 

shall be entertained for the contractor (s) making his/their own arrangement for 

approaches/approach road from outside Railway land and contractor (s) will bear 

entire expenses such as road taxes, payment for right of way, etc. outsiders and 

for construction of approaches/approach roads etc. 

29. Drawings for the work can be seen in the offices of the Sr. Divisional Electrical 

Engineer, at any time during the office hours. These drawing are only for the 

guidance of contractors. Detailed working drawings (if required), based generally 

on the drawings mentioned above, will be given by the Engineer or his 

representative from time to time. 

30. All drawings copies of which may be furnished to the contractors by the Railway 

Administration shall be treated as secret documents and should not be handed 

over or shown to the persons other than who are directly concerned with the 

work. The drawings shall be returned to the Engineer-in-charge on completion of 

the works or termination of the contract. 

31. The contractor shall take all steps necessary to ensure that all persons employed 

to any work in connection with this contract have noticed that the Indian officials 

secret act 1923 (XIV) of 1923 is applied to them and will continue to apply even 

after the execution of such work under the contract. 

************************************************ 



SPECIAL CONDITIONS OF TENDER 

1. Regulations and abolition act 1970 and general rules 1971: 

[a] The contractor shall observe and follow all the provisions of the 

contractual labour regulations and abolition act 1970 and general rules 

1971 or any statutory modification or re enactment thereof for the time 

being in force and any rules and regulations made there under in respect 

of all the persons directly or through petty contractor or sub contractor 

employed by him under this contract indemnify the Railway from and 

against any claim under the contractual labour regulations and abolition 

act 1970 and general rules 1971 or any further rules and regulations 

framed there under by on or behalf of the person directly or through 

petty contractor or sub contractor employed him or otherwise. 

[b] 

The contractor shall obtain license from the licensing officers specified in 

the Act in necessary license fee as per section 12 of the Act 1970 and 

rules 26 of the General Rules 1971 in every case in which by virtue of 

section (20) (2) and 21 (4) of the central labour Regulations and abolitions 

Act 1970 the Railway is obligated to provide amenities of pay wages to 

labour employed by the contractor in executing the work, the Railway will 

recover from the contractor the expenditure so incurred by the Railway or 

the wages so paid and without prejudice to the rights of the Railway under 

section (2) (2) and 21 (4) of the said Act sub amounts of part there or by 

deducting it from the security deposit or from any such due by the 

Railway to the contractor whether under these or any other present 

provided that if any dispute arise as to the expenditure incurred by the 

Railway in the provision of the said amenities the decision of the Engineer 

there of shall be final and binding. 

2. Inspection: 

The Railway’s representative/ officers for checking the progress and quality of 

work could inspect the work site at any time. Any defects as may be noticed by 

the inspecting officials will have to be rectified by the contractor at his cost. In 

case the inspecting officer finds the progress unsatisfactory or the quality of work 

inferior, he may immediately order the contractor to suspend the work. The 

defects noticed should be got attended immediately, failing which the defects 

could be got rectified and the balance work got completed through any other 

agency at risk and cost of the defaulting contractor. 

3. Tools and plants: 

The contractor will have to make his own arrangements for tools and plants 

required for execution of the works. 

4. Works completion report: 

A work completion report will have to be given by the contractor after the work 

has been completed in all respects with information as specified in clause and 

before submitting his final bill. 

5. Variation in quantities of tender schedule: 



Variation Clause has been modified in GCC in term's of Railway board's letter 

No.2007/CE-I/CT/18 dated 28.09.2007 and letter no. 2007/CE.I/CT/18 Pt.XII, dated 

31.12.2010. 

The procedure detailed below shall be adopted for dealing with variations in 

quantities during execution of works contracts: 

(i) Individual NS items in contracts shall be operated with variation of plus or minus 

25% and payment would be made as per the agreement rate. For this, no finance 

concurrence would be required. 

(ii) In case an increase in quantity of an individual item by more than 25 % of the 

agreement quantity is considered unavoidable, the same shall be got executed 

by floating a fresh tender. If floating a fresh tender for operating that item is 

considered not practicable, quantity of that item may be operated in excess of 

125% of the agreement quantity subject to the following conditions: 

a) Operation of an item by more than 125% of the agreement quantity needs the 

approval of an officer of the rank not less than S.A. Grade; 

i. Quantities operated in excess of 125% but upto 140% of the agreement 

quantity of the concerned item, shall be paid at 98% of the rate awarded for 

that item in that particular tender; 

ii. Quantities operated in excess of 140% but upto 150% of the agreement 

quantity of the concerned item shall be paid at 96% of the rate awarded for 

that item in that particular tender; 

iii. Variation in quantities of individual items beyond 150% will be prohibited 

and would be permitted only in exceptional unavoidable circumstances with 

the concurrence of associate finance and shall be paid at 96% of the rate 

awarded for that item in that particular tender. 

b) The variation in quantities as per the above formula will apply only to the 

Individual items of the contract and not on the overall contract value. 

c) Execution of quantities beyond 150% of the overall agreemental value should 

not be permitted and, if found necessary, should be only through fresh 

tenders or by negotiating with existing contractor, with prior personal 

concurrence of FA&CAO / FA&CAO(C)and approval of General Manager. 

(iii) In cases where decrease is involved during execution of contract: 

a) The contract signing authority can decrease the items upto 25% of individual 

item without finance concurrence. 

b) For decrease beyond 25% for individual items or 25% of contract agreement 

value, the approval of an officer not less than rank of S.A. Grade may be 

taken, after obtaining 'No Claim Certificate' from the contractor and with 

finance concurrence, giving detailed reasons for each such decrease in the 

quantities. 

c) It should be certified that the work proposed to be reduced will not be 

required in the same work. 



(iv) 

The limit for varying quantities for minor value items shall be 100'% (as against 

25%prescribed for other items). A minor value item for this purpose is defined 

as an item whose original agreement value is less than 1% of the total original 

agreement value. 

(v) No such quantity variation limit shall apply for foundation items. 

(vi) As far as SOR items are concerned, the limit of 25% would apply to the value 

of SOR schedule as a whole and not on individual SOR items. However, in 

case of NS items, the limit of 25% would apply on the individual items 

irrespective of the manner of quoting the rate (single percentage rate or 

individual item rate). 

(vii) For the tenders accepted at Zonal Railways level, variations in the quantities 

will be approved by the authority in whose powers revised value of the 

agreement lies. 

(viii) For tenders accepted by General Manager, variations upto 125% of the original 

agreement value may be accepted by General Manager. 

(ix) For tenders accepted by Board Members and Railway Ministers, variations up 

to 110% of the original agreementvaluemaybe accepted by GeneralManager. 

(x) 

The aspect of vitiation of tender with respect to variation in quantities should be 

checked and avoided. In case of vitiation of the tender (both for increase as 

well as decrease of value of contract agreement), sanction of the competent 

authority as per single tender should be obtained. 

6. Guarantee: 

Complete work done shall be guaranteed for a period of 12 months from the date 

of successful commissioning and testing for their satisfactory performance. The 

successful tenderer will have to attend the failed equipment/part of work, as soon 

as they are informed by the Railway’s representative, with out waiting for 

availability of stores or labours and without any reservations and disputes. The 

decision of the Senior Divisional Electrical Engineer Ahmedabad with respect to 

liability for such rectification and replacement shall be final and binding on the 

tenderer. 

7. General Conditions of Contract: 

Contractor shall abide by the General conditions of contract of Western Railways. 

8. Jurisdiction of court: 

If any dispute arises between the parties with respect to this agreement, any 

application or suit shall be instituted only in the court with the local limits of 

whose jurisdiction, the Western Railway’s Divisional Headquarters Office is 

situated and both the parties shall be bound by this clause. 

9. Terms of payment: 



NOTE:- 

(i) 

(ii) 

80% of supply rates will be paid against supply, inspection and 

acceptance of materials. 

20% of supply rates and 100% of installation charges will be paid after 

successful installation, testing and commissioning. 

‣ As per the FA & CAO’s latter no. HQ/Bks/CPC/Misc.Corresp/Vol II, dated 

02/07/2010, Reserve Bank of India will stop the practice of honouring 

cheques issued by Railways on their outstation accounts with RBI from 

31.08.2010. 

‣ All the payments to the contractors, suppliers, etc are to be made only in 

Electronic modes (NEFT/RTGS). 

‣ The Contractors who do not have an Account in NEFT/RTGS enabled 

bank branches may shift their account to NEFT/RTGS enabled bank 

branches. (List of such bank branches is available at RBI’s website 

www.rbi.org.in/scripts/neft.aspx ). 

‣ Tenderers should provide the details of bank name, branch name and 

address, Account type, Bank account no. and bank and branch code as 

appearing in the MICR cheque issued by the bank. The Tenderer should 

also attach certificate from their bank certifying the correctness of all the 

above mentioned information. 

‣ The tenderer for carrying out any construction work in Gujarat must get 

themselves registered from the Registering Officer under Section – 7 of 

the Building and Other Construction Workers Act,1996 and rules made 

thereto by the Gujarat Govt and submit certificate of Registration issued 

from The Registering Officer of the Gujarat govt. Labour Deptt. For 

enactment of this ACT, the tenderer shall required to pay cess@1 % of 

cost of construction work to be deducted from each bill. Cost of material 

shall be outside the purview of cess, when supplied under a separate 

schedule item. 

10. Performance Guarantee [PG]: 

Clause of Performance Guarantee has been modified in GCC in term's of 

Railway board's letter No.2007/CE-I/CT/18 Pt,XII dated 31.12.2010. 

The procedure for obtaining Performance Guarantee is outlined below: 

a) The successful bidder shall have to submit a Performance Guarantee (PG) 

within 30 (thirty) days from the date of issue of Letter Of Acceptance (LOA). 

Extension of time for submission of PG beyond 30 (thirty) days and up to 60 

days from the date of issue of LOA may be given by the Authority who is 

competent to sign the contract agreement. However, a penal interest of 15% 

per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 

31 st day after the date of issue of LOA. In case the contractor fails to submit 

the requisite PG even after 60 days from the date of issue of LOA, the 

contract shall be terminated duly forfeiting EMDand other dues, if any 

payable against that contract. The failed contractor shall be debarred from 

participating in re-tender for that work. 



b) The successful bidder shall submit the Performance Guarantee (PG) in any 

of the following forms, amounting to 5% of the contract value: 

i. A deposit of Cash; 

ii. Irrevocable Bank Guarantee; 

iii. Government Securities including State Loan Bonds at 5% below 

the market value; 

iv. Deposit Receipts, Pay Orders, Demand Drafts and Guarantee 

Bonds. These forms of Performance Guarantee could be either of the 

State Bank of India or of any of the Nationalized Banks; 

v. Guarantee Bonds executed or Deposits Receipts tendered by all 

Scheduled Banks; 

vi. A Deposit in the Post Office Saving Bank; 

vii. A Deposit in the National Savings Certificates; 

viii. Twelve years National Defence Certificates; 

ix. Ten years Defence Deposits; 

x. National Defence Bonds and 

xi. Unit Trust Certificates at 5% below market value or at the face 

value whichever is less. 

Also, FDR in favour of Senior Divisional Finance Manager - Ahmedabad (free 

from any encumbrance) may be accepted. 

NOTE: The instruments as listed above will also be acceptable for Guarantees in 

case of Mobilization Advance. 

c) The Performance Guarantee shall be submitted by the successful bidder after 

the Letter Of Acceptance (LOA) has been issued, but before signing of the 

contract agreement. This P.G. shall be initially valid up to the stipulated date 

of completion plus 60 days beyond that. In case, the time for completion of 

work gets extended, the contractor shall get the validity of P.G. extended to 

cover such extended time for completion of work plus 60 days. 

d) The value of PG to be submitted by the contractor will not change for 

variation upto 25% (either increase or decrease). In case during the course of 

execution, value of the contract increases by more than 25% of the original 

contract value, an additional Performance Guarantee amounting to 5% (five 

percent) for the excess value over the original contract value shall be 

deposited by the contractor." 

e) The Performance Guarantee (PG) shall be released after physical completion 

of the work based on 'Completion Certificate' issued by the competent 

authority stating that the contractor has completed the work in all respects 

satisfactorily. The Security Deposit shall, however, be released only after 

expiry of the maintenance period and after passing the final biII based on 'No 

Claim Certificate' from the contractor. 

f) Whenever the contract is rescinded, the Security Deposit shall be forfeited 

and the Performance Guarantee shall be encashed. The balance work shall 

be got done independently without risk & cost of the failed contractor. The 



failed contractor shall be debarred from participating in the tender for 

executing the balance work. If the failed contractor is a JV or a Partnership 

firm, then every member/partner of such a firm shall be debarred from 

participating in the tender for the balance work in his/her individual capacity 

or as a partner of any other JV/partnership firm. 

g) The engineer shall not make a claim under the Performance Guarantee 

except for amounts to which the President of India is entitled under the 

contract (not withstanding and/or without prejudice to any other provisions 

in the contract agreement) in the event of : 

i. Failure by the contractor to extend the validity of the Performance Guarantee 

as described herein above, in which event the Engineer may claim the full 

amount of the Performance Guarantee. 

ii. Failure by the contractor to pay President of India any amount due, either as 

agreed by the contractor or determined under any of the Clauses/Conditions 

of the Agreement, within 30 days of the service of notice to this effect by 

Engineer. 

iii. The Contract being determined or rescinded under provision of the GCC,the 

Performance Guarantee shall be forfeited in full and shall be absolutely at the 

disposal of the President of India. 

Legal vetting of Bank Guarantee Bond. 

As per amendment in the Bombay stamp Act, 1958 the revised stamp duty 

of Bank Guarantee Bond is as under: 

Amount of Guarantee bond 

a. Where the amount not exceeds 

Rs. 2,500/- 

b. Where the amount exceeds Rs. 

2,500/- 

Stamp Duty ‘Payable’ 

Rupees One Hundred 

Five rupees for every one thousand rupees 

or part thereof for the amount secured by 

such deed, subject to the minimum of one 

hundred rupees and maximum of ten lakh 

rupees. 

11. Security Deposit [SD]: 

Clause of Security Deposit has been ammended in GCC in term's of Railway 

board's letter no.2003/CE-I/CT/4/PT.I dated 16.05.2006 issued vide Western 

Railway Headquarter letter no. W/118/0.Vol.II(W-6)dated 30/05/2006 and the 

same shall be applicable to this contract and necessary changes are reproduced 

as under:- 

[a] 

[b] 

The sentence "in the form of Government Securities" stands deleted from 

concerned clause of security deposit in GCC. 

Unless otherwise specified in the special conditions, if any, the Security 

Deposit/rate of recovery/mode of recovery shall be as under:- 

[i] Security deposit for each work should be 5% of the contract value. 



[ii] The rate of recovery should be at the rate of 10% of the bill amount till the 

full security deposit is recovered 

[iii] Security Deposits will be recovered only from the running bills of the 

contract and no other mode of collecting SD such as SD in the form of 

instruments like BG, FD etc. shall be accepted towards Security Deposit. 

[iv] Security Deposit shall be returned to the contractor after completion of 

maintenance (guarantee) period as certified by the Competent Authority. 

The Competent Authority shall normally be the authority who is 

competent to sign the contract. If this Competent Authority is of the rank 

lower than JA Grade, then a JA grade officer (concerned with the work) 

should issue the certificate. The certificate, inter alia, should mention 

that the work has been completed in all respects and that all the 

contractual obligations have been fulfilled by the contractors and that 

there is no due from the contractor to Railways against the contract 

concerned. Before realizing the SD, an unconditional and unequivocal 

no claim certificate from the contractor concerned should be obtained. 

12. Employment of Diploma and Degree Holder: 

The contractor shall employ the following technical staff during the execution of 

this work: 

[i] One graduate engineer when the cost of the work to be executed is ` 15 

lakhs and above. 

[ii] One qualified diploma holder when the cost of the work to be executed is 

more than ` 5 lakhs but less than ` 15 lakhs. Technical staff should be 

available at site whenever required by the Engineer in charge to take 

instruction. In case the contractor fails to employ the technical staff as said 

above, he shall be liable to pay a reasonable amount not exceeding a sum of 

` 2,000/ - (` Two - thousand only) for each month of default in case of 

graduate engineer and ` 1,000 /-(` One thousand - only) for each month of 

default in case of diploma holder as to the period for which the required 

technical staff was not employed by the contractor. 

13. Furnishing Wrong Information: 

If the tenderer/s deliberately gives / give wrong information in his / their tender, 

creates / create circumstances for the acceptance of his / their tender, the 

Railway administration reserve the right to reject such tender at any stage. 

14. Railway Administration Reserve The Rights: 

The Railway Administration reserves the right to change or amend the drawings 

as and when necessary at any stage of the work. No claim of any kind what so 

ever will be entertained by the Railway. In case the execution of any item of the 

work is held up for want of approved design or late supply of such material as are 

to be arranged by the Railway, then such failure or delay shall in no way effect or 

vitiate the contractor or alter the character thereof or entitle the contractor for 

damages or compensation thereof but in any such case, the Railway may grant 

such extension of the completion date as may be considered reasonable. 



15. Railways Not Bound To Accept Any Tender: 

The Railways shall not be bound to accept the lowest or any tender or to 

assign any reason for non-acceptance or rejection of a tender. 

The Railways reserve the right to accept any tender in respect of the 

whole or any portion of the work specified in the tender papers or to subdivide 

the work among different tenderer or to accept any tender for less 

than the tendered quantities without assigning any reason whatsoever. 

The Railway Administration reserve the right to modify the quantity from 

time to time whether it is an increase or decrease in the scope and 

quantity of work. The tenderer shall not be entitled to any compensation 

but will be paid for as per contract for the actual work done. 

----------------------------------------------- 



Western Railway 

Ahmedabad Division 

Schedule of Rates and quantities 

Name of Work : Ahmedabad (BG) : Electrical work in connection with 

repair to catwalk for washing cum inspection pit lines. 

Tender No. : EL/50/1/ADI/T/13(12-13) 

Approx. Cost : ` 55,05,964/- 

Completion period : Three Months 

SCHEDULE 

Sr. No. Description of item Unit Qty. 

Rate (`) Total cost 

Supply Erection (`) 

Supply, installation, testing and 

1. 

commissioning of portal to cover 40 mtr. 

or as per site feasible length as per MT 19 63494 27212 1723414 

specification shown in para (A) of 

annexure. 

2. 

Casting of foundation, Grouting and 

muffing as per specification shown in Cu.Mtr. 15 2860 1225 61275 

para (B) of annexure. 

Supply, fixing, testing and 

commissioning of 90 W LED light 

complete with all associated 

3. 

accessories. The contractor shall 

provide the mounting arrangement 

No. 64 18720 2080 1331200 

for fittings as required at site and as 

per specification shown in Para (C) 

of Annexure 

Supply of ISI marked XLPE 

insulated and PVC sheathed 

4. armoured aluminum cable of 4 core Mtr. 1200 213 0 255600 

25 Sq mm as per specifications 

shown in Para (D) of Annexure. 

5. 

SITC of outdoor type 12 way junction 

box with12 x 10 Amp MCB SP, neutral 

link and connector suitable for 4 core 25 

sq. mm. size cable as per 

No. 5 742 83 4125 

specifications shown in Para (E) of 

Annexure.. 











8. 

Providing train actuating auto lighting 

control system as per specifications 

Job 1 161600 17950 179550 


9. 

10. 

11. 

12. 

13. 

14. 

shown in Para (F) of Annexure. 

SITC of out door type box as per 

specification shown in Para (G) 

of Annexure. 

Supply, fixing, testing and 

commissioning of 24 W LED light 

complete with all associated 

accessories. The contractor shall 

provide the mounting arrangement 

for fittings as required at site and as 

per specification shown in Para (H) 

of Annexure 

Digging of cable trench for double 

cable and laying, testing and 

commissioning of aluminium cable 

in cable trench as per specification 

shown in Para (I) of Annexure. 

Laying, testing and 

commissioning of aluminum 

cables in air on wall/pole with 

suitable clamp/ saddles as per 

specification shown in para (J) of 

Annexure. 

Digging of cable trench on pukka 

area, laying of single cable & 

resurfacing as earlier with 

cement concrete in ratio of 1:2:4 

as per specification shown in 

Para (K) of Annexure. 



armoured aluminum cable of 4 core 




No. 40 2590 290 115200 

No. 20 9000 1000 200000 

Mtr. 300 111 28 41700 

Mtr. 700 15 3 12600 

Mtr. 250 190 48 59500 

Mtr. 400 342 0 136800 

Total [` Fifty Five Lakhs Five Thousand Nine Hundred Sixty Four Only] ` 55,05,964/- 



O F F E R 

SCHEDULE 

I/We offer to carry out the aforesaid tender at ________________ %( in figures) 

______________________________________ % (in words) below/above/at PAR. 

N O T E: 

1. The rates are firm & consolidated and inclusive of all taxes, duties, levies 

including ED, ST on works contract, incidental transport etc. 

2. No price variation is admissible in this tender whether on rates, taxes, duties, 

levies etc. 

3. The Schedule of Rates & Quantities shall be read together with the GCC in 

vogue and the terms & conditions incorporated in the tender paper. 

4. No payment at the stage of supply shall be made against all items where supply 

rates have been shown zero. Full payment of supply, erection & labour charges 

for quantity executed against these items shall be given after completion of that 

particular quantity in running / final bills. 

5. The unit rate in the rate schedule includes supply, installation, testing, & 

commissioning including all contingent material like hard ware, bushes, PVC 

flexible pipe, down rods, chain, clamps, connecting wires etc. if not specified in 

the rates schedule. 

6. All released material, if any, shall have to be handed over to concerned 

supervisor incharge of the jurisdiction with deploying manpower as well as own 

transport of contractor. 

7. Tenderer’s are advised to kindly go through the clause TEN of performance 

guarantee and clause ELEVEN of security Deposit of special conditions of 

tender, which have recently been introduced/amended in General Conditions of 

Contract. 

8. Tenderers are advised to read all the contents of technical specifications in 

the annexure and quote rates accordingly. 

***************************************************** 



TECHNICAL SPECIFICATION 

Name of Work: 

Ahmedabad (BG) : Electrical work in connection with repair to catwalk for 

washing cum inspection pit lines. 

SCOPE OF WORK: 

This work " Ahmedabad (BG) : Electrical work in connection with repair to catwalk 

for washing cum inspection pit lines.” Includes SITC of DB, LED light fittings, 

portal, Digging of cable trench and laying of cable, Laying of cable in air, wall and in 

existing structure, laying of cable in RCC structure, supply of LT XLPE cable, casting of 

foundation, gounting and muffing etc. 

Terms & Conditions [Specific to work]: 

A. The contractor shall carry out the electrical work as per IE Rules & Regulation 

and specification. Relevant IS specifications wherever applicable shall be 

followed. 

B. In case of any ambiguity in technical specifications of the work, the matter shall 

be referred to Sr. DEE and his decision shall be binding on contractor. 

C. The contractor has to supply & provide ancillary materials such as nut, bolt, 

clamps, brackets etc required for the work even if they are not mentioned in the 

tender schedule. 

D. The materials used in the work shall be of the standard make and shall be got 

approved from officer in charge of execution of work i.e. ADEE / P/ ADI before its 

installation. 

E. The unit rate in the rate schedule includes supply, installation, testing, & 

commissioning including all contingent material like hard ware, bushes, PVC 

flexible pipe, down rods, chain, clamps, connecting wires etc. if not specified in 

the rates schedule. 

F. Electrical works shall be carried out by the contractor in supervision of the railway 

Engineers and contractor shall inform the railway representative before starting 

the work. All the hidden work i.e laying of cables etc. shall be carried out in the 

presence of railway supervisor / representative. 

G. The released material to be collected and deposited in Rlys supervisor stores by 

contractor by deploying his own manpower and transport. The released material 

should be accounted for by Rly’s supervisor and contractor with joint note. 

H. Earth excavation should be carried out very cautiously so that 

Electrical/Telecommunication/Signaling cable passing through underground 

enroute the rail periphery do not get damage. if any damaged caused to 

OFC/Quad cable or Electrical cable during execution of the work, necessary 

debit shall be raised. 



A N N E X U R E 

(A) Technical specification for item No. 1 of SCHEDULE of rates and quantities: 

[SITC of portal] 

This includes fabrication, galvanization, supply & erection of Mast as per 

requirement at site. The galvanization of structure shall be as per Railways 

Spec. No. ETI/OHE/13(4/90) with A & C slip No.3 or latest. Steel will confirm IS- 

226-62 Gr.A (1984) latest and IS 808 1989 or its latest version for steel. 

Payment shall be as per black steel weight of approved RDSO drawing. Weight 

of galvanization will not be considered for payment. Galvanization and 

fabrication of structure shall be done as per RDSO/CORE approved agency 

only. Work to be carried out through tenderer. The actual feasible beam span of 

mast shall be measured at site before supply and it must as per site 

requirement. 

Galvanisation damaged during transportation/ carting will be touchup with 

cold ZINC paints by tenderer. 

Materials will be supplied at site of work. 

(B) Technical specification for item No. 2 of SCHEDULE of rates and quantities: 

[casting of foundation,Grouting and Muffing] 

The price shall includes the excavation and casting of foundation- based on guiding 

RDSO’s/CORE’s/CEE, W.Rly’s/IS/BS specification with latest A&C slip. 

The price shall cover excavation, supply and handling of all materials and accessories, 

temporary arrangements for excavation of all class of soil, casting concrete including 

frame work what ever necessary, temping of concrete, grouting of structures and 

finishing the top of concrete foundation or anchor blocks as per approved 

design/drawings. The price shall also include dismantling of all connected temporary 

arrangements. The payable volume of the foundation shall be designs one as shown in 

the approved drawings, irrespective of the actual configuration assumed by the later. 

The depth of the excavation shall be measured from the foundation level to the 

maximum excavated point. For the computation of volume of steel work shall be ignored. 

The prices shall also cover the cost of diversion of masonry earth drain wherever 

necessary for casting of foundation. Contractor shall also arrange all tools and plants for 

carrying out the works at his own cost. 

Foundation shall be cast as prescribed in RDSO letter No. TI/CIVE/FND/0 dtd. 9.9.2002. 

Concrete mixed for foundation shall have minimum grade for different exposures as per 

the table 5 of IS 456 – 2000 all latest which are indicated as under. 

Sr.No Exposure condition Grade of concrete 

1 Moderate M-15 with concrete for core in M-20. 

2 Severe M-20 with concrete for core in M-20 

Contractor has to prepare standard cube of size 150x150x150mm for every 10 cum 

of foundation cast & is to be tested in the Govt. approved laboratory as per IS- 

516/1959(or Latest) to obtain the result as per IS 456/2000 or latest. 

Cement used shall confirm to IS 1489 – 1976 or latest& grade 53. 



Foundation casting shall be done in compliance of IS-456-2000 in each and 

every respect particularly material quantity, mixing, casting, curing, frame work 

etc. Poor workmanship shall not be acceptable. 

The graded coarse aggregate 40mm nominal size table 2 of the latest version of 

IS 383-1970 shall be used for foundation. A coarse aggregate for grouting and 

muffing shall be 20mm grade nominal size as table 2 of the latest version of IS 

383-1970(specification for coarse and fine aggregate for natural sources for 

concrete) Fine aggregate shall be graded from 10mm down wards. 

Notes for Item No. 2 

The prices under item 2 shall be same for any shape or size of concrete blocks in 

calculating the individual volume of concrete, fraction of a cubic meter beyond 

the third decimal shall be rounded of to the next nearest third decimal. 

The prices under item 2 shall apply for concreting of all foundation for masts, 

portals, anchor blocks for guy rods. For purpose of computation of 

volume of concrete of under item No. 2 volume of steel work 

embedded in the foundation block and muff shall be subtracted. 

Cost of all concrete will be paid for only under item No.2 and the prices of 

other items shall not include. 

For purpose of computation of volume of concrete under item No.2 the 

volume of concrete shall include the volume of sand and bitumen in 

sand cored foundation. 

For purpose of computation of volume of concrete the volume of each muff for 

all mast shall be taken as 0.02 cu. M. Except for mast with balance 

weights and for column of portal, each head span mast, 2 or 3 track 

cantilever mast and special fabricated mast for which the volume of 

muff shall be taken as 0.08 cum.. Irrespective of the size and shape of 

muff on a flat basis. 

Mixture for casting of foundation shall be 1:3:6 and mixing for grouting shall 

be 1:2:4. The gradation of concrete mixture is as per IS 456-2000 or 

latest. 

Curing of foundation shall be done by contractor for 11 days. 

The contractor shall used mechanized methods (vibrator) for casting of 

foundation. Only soft water shall be used for casting & curing of 

foundation. 

TABLE – 3 : PROPORTIONS FOR NOMINAL MIX CONCRETE: 

(Clause 8.3, 8.3.1 and 8.3.2) 

Grade of Total quantity of dry Proportion of Quantit 

Concrete aggregate by mass per fine aggregate y of 

50 kg. of cement, to be 

taken as the sum of the 

of coarse 

aggregate (by 

water 

per 50 

individual masses of the mass) kg of 

fine and coarse 

cement 


aggregates max. 

max. 

1 2 (KG) 3 4 

(Litres) 

M 5 800 Generally 1:2 60 

M 10 480 but subject to 34 

M 20 250 

an upper limit 

of 1: 1:5 

30 


NOTE: The proportions of the fine to coarse aggregates should be adjusted 

from upper limit to lower limit progressively, as the grading of the fine 

aggregates becomes finer and the maximum size of coarse aggregate 

becomes larger. Graded coarse aggregate shall be used. 

Example: 

For an average grading of the fine aggregate (that is zone 11 of table 4 of IS : 

383. 1970) the proportions shall be 1:1.5. and 1: 2 and 1:2.5 for maximum size of 

aggregate 10mm, 20mm and 40mm respectively. 

Method of test for aggregates for concrete part-III specific gravity, density, voids, 

absorption and bulking. 

In judging the acceptability of the materials, quality of concrete and the method of 

work, the Purchaser will generally observe the provisions of the “ Indian Standard 

code of Practice for Plain and Reinforced Concrete, IS : 456- 1978 or latest. The 

crushing strength of concrete shall not be less than the limits given below:- 

Crushing strength of 15cm cubes by works test, 

Concrete At 7 days age At 28 days age. 

(a) M-10 70kg/cm² 100 kg/cm² 

(b) M-15 100kg/cm² 150kg/cm² 

NOTE: (a) Test specimen of works tests shall be taken at the site of work from 

mixture of concrete ready for pouring into the foundation hole. All tests shall be 

carried out in accordance with IS: 518-1959 or its latest version. The sample of 

concrete from which test specimens are made shall be representative of the 

entire batch. 

(a) Age is reckoned from the day of casting. 

SIZE AND GRADING OF AGGREGATES : 

The graded coarse aggregate 40 mm nominal size (table 2 of IS: 383-1970) shall 

be used for foundation. A coarse aggregate for grouting muffs and embedding 

shall be of 20 mm graded nominal size as per table 2 of IS : 383-1970 or latest 

(specification for coarse and fine aggregate from natural sources for concrete). 

Fine aggregate shall be graded from 10 mm down wards. The maximum size of 

aggregate for under reamed pile foundation shall be 20 mm graded nominal size. 



CEMENT : 

The cement to be used in the construction of RCC structures should be of 

ordinary Portland cement to IS : 1489-1976 or latest. 

FOUNDATIONS : 

The Contractor shall carry out soil pressure tests in accordance with 

methods approved by the purchaser to determine permissible bearing 

pressure of various representative types of soils in the presence of the 

purchaser’s representative during the pegging out of site inspection. He 

shall adopt only those values as accepted by the purchaser for the design 

of foundations. 

METHOD OF INSTALLATION 

The Contractor shall adopt mechanized method (Concrete mixer) for 

installation of foundation in the station areas with five track lines or more. 

The Contractor may adopt either manual or mechanized method for 

installation of foundations in the other areas. He may erect traction masts 

or structures in the same operation as casting of foundations or erect them 

subsequently in cored holes left in foundation blocks and grout them 

separately. In any case, the method of casting of foundation blocks and 

erection of mass or structures shall be subject to the approval of the 

purchaser. 

CONCRETING 

All concreting or grouting shall be done in accordance with para 3 with 

ballast graded for the purpose specified in para 4 The concrete shall be 

poured and temped properly in accordance with the method approved by 

the purchaser. The contractor shall arrange to provide concrete testing 

samples for tests once every week or as and when required by the 

purchaser, in determine crushing strength after 7 days or 28 days curing 

as required. Testing shall be arranged by the purchaser at his own cost. 

MUFFS 

All anchor blocks and foundations of structures carrying overhead equipment 

shall be provided with concrete muffs. The top of these muffs shall be above the 

level of ground of the track formation and of adequate height of not less than 15 

cm to afford reasonable protection during rainy weather. Muffs may be installed 

at the same time masts are grouted or after the mast/structure is loaded with 

equipment. The foundations of structures for switching stations need not, 

however, be provided with muffs. The top of such foundations shall be given a 

slope of 1 in 50 towards the edge to ensure that water does not collect at the 

base of the structure of the frame work of the equipment. 

Earth excavation should be carried out very cautiously so that 

Electrical/Telecommunication/Signaling cable passing through underground 

enroute the rail periphery do not get damage. if any damaged caused to 

OFC/Quad cable or Electrical cable during execution of the work, necessary 

debit shall be raised. 

(C) Technical specification for item No. 3 of SCHEDULE of rates and quantities: 

[LED light fitting] 



The contractor shall have to supply, fixing, testing and commissioning of 90 W LED type 

beamer light fitting complete with all associated accessories. The light should be of 

Goldwyn Model No. XB 04 12 CA or equivalent model of Crompton greaves or Surya or 

Wipro or GE make. It should be suitable for operation on 230V 50 C/S A.C. supply. 

Make and model should be got approved by Sr.DEE/ADI before supply. 

The contractor shall provide the mounting arrangement to fittings with all necessary 

hardware as per site condition and connection to the fittings shall be made with the 3 

core 2.5 sq. mm FR PVC insulated flexible copper wire through PVC pipe of 19/20 mm. 

dia with necessary clamping arrangement. The contractor should be got approval from 

Sr. DEE /ADI for fittings and it's mounting arrangement also before supply & erection. 

The contractor should submit the copy of challan or bill for the LED light from the 

manufacturer/authorized dealer issued on the name of contractor. 

(D) Technical specification for item No. 4, 6, 7 & 14 of SCHEDULE of rates and 

quantities : [supply of LT XLPE insulated aluminum cables] 

The contractor have to supply of ‘ISI marked’ LT XLPE insulated & PVC sheathed, 

armoured, 1.1 KV grade, aluminium cables of above sizes as mentioned in schedule of 

rates & quantity and confirming to IS: 7098( part-1:1988 )or latest. Cable should be of 

havell's, Torrent, Gloster, Bharat cables, Avocab make's only. 

In case of full drum length of the cable, the contractor has to offer for testing and 

inspection of cable at manufacturer’s works for which all arrangement i.e. fixing of time & 

date with manufacturer, arranging testing instruments, etc. shall have to be made by 

contractor at his own cost. The cable shall be tested in accordance with IE rules and 

relevant ISS & standard code of practice. 

For partial drum length, testing at manufacturer’s premises may be done if considered 

necessary by the railway. 

The contractor should submit the copy of challan or bill for the cable supplied from the 


(E) Technical specification for item No. 5 of SCHEDULE of rates and quantities : 

[SITC of junction box] 

The contractor shall have to Supply, installation, testing and commissioning of outdoor 

type 12 way junction box with 12 x 10 Amp. MCB SP, neutral link and connector 

suitable for 4 core 25 sq mm. size cable. The junction box should be of sintex make 

model No. GSJB3126 or equivalent of Gewiss or Hensel make only. The contractor shall 

have to Supply, installation, testing and commissioning of 10Amp MCB SP of hager 

make model no. NC110N or equivalent of Indo asian, Schneider, or C&S make ony. 

The contractor should submit the copy of challan or bill for the above items from the 


(F) Technical specification for item No. 5 of SCHEDULE of rates and quantities : 

[Providing train auto actuated light control system] 

1.1 Description of work 

Supply, Installation, Testing, Commissioning and maintenance of Web Based Energy 

Monitoring and control System (EMCS) for the train actuated auto light control at 

Ahmedabad BG with data accessibility also through a printer. 

1.2 Installation Scope details 

The following broad level activities are envisaged to be carried out by the bidders: 

1. Supply, Installation, Testing and commissioning of Web Based System comprising of 

EMCS devices with inbuilt three phase LT-CT meter, power supply system, battery for 



12 hour Power backup of EMCS unit, GPRS, wiring and fixing arrangement, as 

required. 

2. Supply of device data generation device to ensure Dashboard view for monitoring and 

control of all Lights. With laser Jet printer (A-4 size paper) and a digital camera. (14.1 

Mega pixels) with all accessories. 

3. Miscellaneous installation material like cables, lugs and mounting clamps etc. required 

for installation of EMCS Units shall be in the scope of bidder. 

4. Care shall be taken for proper crimping / tightening of the lugs / clamps to avoid any 

overheating, damage / malfunctioning during normal operation of the system. 

5. Installation Checks and verification: On completion of the erection activity, a physical 

verification of the installation shall be carried out by the Bidder’s supervisor / 

technician under the vigilance of RAILWAYS officials. 

6. The proposed EMCS system should be hosted at a Central Data Centre minimum Tier 

3 data center and should be in operation for a minimum of 2 years and the system must 

be web based. The EMCS application software should be accessible through a web 

browser via Internet. There should not be any requirement of client license on the User 

workstation. 

7. Integrating this system with existing centralized monitoring system of rake arrival and 

departure automation for washing platform lighting at Ahmedabad (BG). 

2. Functional Requirements 

2. 1 Hardware Functional Requirements: 

1. EMCS devices installed at RAILWAYS premises should send the data at regular 

intervals of 15 minutes over GPRS mode of communication to the Data Collection 

Servers at Bidders Data Centre. 

2. The parent EMCS device should communicate on GPRS and should send the energy 

data without any command / polling from the data centre 

3. Display of Electrical Parameters and Device connection status on local display of each 

device. 

4. The data sent by the EMCS should have real time stamping. 

5. The Real Time Clock (RTC) of all the EMCS Unit should be remotely synchronized to 

the Central Server using the Web Based Application Software. 

6. The EMCS Unit should have power backup of at least 12 hours for running the EMCS 

unit, in case of power failure. 



7. In case of GPRS failure the EMCS Unit should store all the data with date/time stamp 

for at least 10 days and should send it to Central Server as the GPRS resumes and 

should ensure more than 95% data transmission. 

8. EMCS Unit should support Remote Over The Air Firmware Updates of the complete 

unit for future proof deployment 

2.2 Web based Software Functional Requirements : 

The following should be taken care of in the Central Data Centre by the bidder: 

1. The Data Collection Servers should work on open protocol having mechanism for 

assured delivery of data sent by EMCS hardware device. 

2. The Data transfer between the Data Collection Servers and EMCS devices should work 

on publish subscribe mechanism. There should be no requirement of polling of data of 

the EMCS devices by the data collection server. The EMCS devices should publish 

their data to the data collection server on their own at a frequency of 15 minutes and 

configurable by User. In case of interruption in the communication, the EMCS device 

should be capable of resuming the communication from the last point. 

3. The application software should be based on Service Oriented Architecture (SOA). 

4. The application should be based on n-tier architecture with separate layers for 

presentation, business rules, middleware and database. Each tier should be based on 

component architecture. 

5. The database servers should be clustered to work in fail-safe mode with SAN storage 

to handle the huge data storage requirements. (Necessary Invoicing / Work Order to be 

provided) 

6. Backup: The Bidder shall have to automate its system so as to have regular back up of 

the data to ensure availability of data and information. 

7. Designing and deployment of clustered database (high availability mode) at central 

location: The Bidder is required to design the database in RDBMS platform so as to 

store all meter readings and Events at a pre-defined frequency along with meter 

configuration data. The database servers shall be installed in clustered mode to ensure 

its high availability. SAN Storage should be working at least on RAID-5 mode. 

8. All the application software, which is to be supplied by the Bidder, shall be web based. 

The web application should be accessible by RAILWAYS officials by entering their 

user name and password. There should not be any requirement on local application, and 

the system should work from anywhere on a simple web browser with secured 

username and password. 



9. Access and Data Security: The web interface should be on secured layer using https 

protocol based on 128-bit SSL encryption. The Antivirus server should be deployed at 

Data Centre for protection against any virus attacks to the network and servers. Data 

Center Servers should be protected by a firewall. Firewall should have flood control, 

intrusion prevention services and anti-spamming features. 

10. The system should have a laser jet printer suitable for A-4 size paper for printing of a 

generated data. 

3. Technical Specifications 

3. 1 EMCS Hardware Specifications 

• It shall be “SINGLE INTEGRATED UNIT” consisting of following- 

a. Tri – vector electrical energy meter (1 to 4 number depending upon 

requirement) 

b. Micro-controller based system 

c. Inputs & Outputs – Digital Inputs, Digital Outputs, Analog Inputs 

d. Potential free outputs 

e. GPRS communication modem 

f. Inbuilt 2 GB Memory for backup and storage of data 

g. Power Supply – 12 Volt DC with battery Charging 

h. Battery – 12 V DC 

i. On-board Real Time clock 

j. RS232 Serial port for system maintenance 

k. LCD display and keypad 

l. LASER JET PRINTER. 

• The EMCS device should be operational within the temperature range 0-50 Deg. C 

• Dual band GPRS Modem for communications with Central Server. 

• Antennas of suitable gain to assure connectivity at all times and conditions. 

• Micro controller based Unit to collect the data from Energy meters and capable of 

communicating with GPRS. On board RTC of high accuracy with battery back-up. 



• On-board Memory to store data during failure of GPRS network. 

• The EMCS Unit should have LCD Display and keypad. LED indications for the status 

of GSM Connectivity. 

• The EMCS device should have provision for interfacing with any ultrasonic level 

sensor and automatic valves so that complete automation is possible if required in future. 

• EMCS shall have ADC (Analog to Digital Converter) for sensor integration with 

following industry standard 

a. PT-100 Inputs – 2 Nos. 

b. 0-10 V Inputs – 2 Nos. 

c. 0/4-20mA Inputs – 4 Nos 

d. Digital Inputs - 2 Nos. 

Input Voltage 0-4 V as logic '0', 4 - 30V as logic '1' 

e. High Speed Inputs - 2 Nos. 

Input Voltage 0-3.5 V as logic „0, 3.5 - 30V as logic '1' 

f. Digital Outputs - 2 Nos. 

Potential Free Outputs (1 Common and 1 NO contacts) 

g. Maximum Input frequency 1 KHz 

h. Field Power Supply to Sensors 

i. DC 12 V Output - Range 11.5 to 13.8 VDC 

ii. DC 24 V Output - Range 21 to 26 VDC 

3. 2 Specification for Energy Meters – 3 Phase CT operated LT meter 

• 4 quadrant, bi-directional 3phase- 4 Wire Metering system 

• Accuracy Class 0.5S 

• CT Rating 5A, 3 CTs for measurement of Phase currents. 

• Display for viewing Parameters and Settings, Keypad for Setting of CT Ratio. 

• Communication interface shall be Modbus RTU on RS-485 network (2 Wire Halfduplex). 



• Single phase Auxiliary Power Supply with working range of 180 to 265 VAC phase to 

Neutral. 

• Parameter Measurement 

o Phase wise Voltage 

o Phase wise Current 

o Phase wise Power Factor 

o Phase wise Active Power 

o Phase wise Reactive Power 

o Phase wise Apparent Power 

o Neutral Current 

o Frequency 

o Total Active Power 

o Total Reactive Power 

o Total Apparent Power 

o Total Active Energy 

o Total Reactive Energy 

o Total Apparent Energy 

3. 3 Specifications for GPRS Modem 

• Dual Band E-GSM/GPRS 900/1800 MHz 

• GPRS multi-slot class 10 

• TCP/IP stack access via AT commands 

3.4 Specifications for Power Supply and Battery for EMCS 

The Power Supply for EMCS unit should meet following minimum requirements 

• Operating voltage 140VAC – 315VAC Phase to Neutral, 240VAC-550VAC phase to 

phase. 

• Power supply should work with neutral with any one phase, without neutral using any 

two phases. 

• Surge Protection up to 6KV 

• Protection against faults like neutral missing/weak, phase to phase shorting 

• 12V and 24V DC Supply output for sensor conditioning Low Battery Indication during 

power failure. 

• Fuses for Protection during faults and Fire. 

3.5 Specifications for EMCS Unit Enclosure 

• The EMCS unit should have a metal Enclosure suitable for outdoor installations. 

• All Energy Meters and communication circuits should be housed in a single enclosure. 

• The Enclosure should have provision for Wall mounting. 



• Communication cables should be terminated inside the Enclosure. 

• Electrical cables and control cables should also have termination inside the unit and the 

enclosure should have Glands to reduce the stress on cables. 

• Provision for Earthing. 

• Leaf Switch for Tamper detection. During opening of Box cover/Door, the system 

should note the event and send the same to Central server to store the event. SMS 

generation facility should be there in case of tampering. 

• Integrated Enclosure with all the above features should have CE certification with 

dimensions of 460 *400*200 CRCA sheet 1.5 mm powder coated with LCD display 

facility for signal strength, battery strength, Voltage, current and consumption phase 

wise. ( Necessary certificate to be provided) 

3.6 Specifications for Data Interface and Report Generation device 

• Processor : Intel Core i 5, 2.53 GHZ or better or latest Processor. 

• Operating System : Genuine Windows 7 ultimate Basic 32 bit (English) 

• Software : Microsoft(R) Works 9.0 (English) 

• HDD : 500 GB, 5400 rpm (min.) SATA 

• Display : 15.4” Widescreen WXGA (1280x800) TFT display 

• Memory : 1x2 GB DDR3 or latest SDRAM 

• Optical Drive : Internal 8X DVD+/-RW Combination Drive with dual layer write 

capabilities 

• Video Card : Intel(R) Integrated Graphics Media Accelerator x3100 

• Audio Solution : Integrated Stereo Sound 

• Wireless Network Card : Wireless 1395 802.11 g 54 Mbps Wireless Mini Card 

• Bluetooth Module : Wireless 355 Bluetooth Module 

• HP Laser jet Pro CP1025 printer 

• Dell inspiron 580 intel core i3 desk top computer. 

3.7 Web Based Application Software Specifications: 

Web Based Application software Specifications: 

1. User Management :- 

i) Administrator Interface: Software should provide a login interface to the administrator 

to interact with user management module. Administrator shall be able to 

a) Add User 

b) Delete User 



c) Define roles of user 

d) Edit User Information/role 

ii) Role Based Access: Software should support the role based access of the information. 

It should have features to define information based on user role. 

2. Group Management :- 

a) General: Software should have capability to create groups of metes, similar equipments 

or pair of equipments for particular control action (On/Off) & data analysis 

b) User Interface: Software should provide an interface to the user to interact with group 

management module. User shall be able to 

i) Create Groups 

ii) Delete Groups 

iii) Edit Group 

c) Group search: Software should provide the features to search groups based on several 

user defined filtering criteria like group name, type of group etc 

3. Reporting:- 

a) Generation of report: Software should provide various types of reports to analyze 

meter data, which would help RAILWAYS in taking various business/process 

decisions, for its source utilization in optimal way. 

b) Type of reporting: The reports should be web based. 

c) Reporting Pattern: Software should support following reporting pattern: 

i) 15 minutes 

ii) Hourly 

iii) Daily 

iv) Monthly 

v) Yearly 

d) View data in Tabular/Graphical form: view data in both tabular as well as Graphical 

format with selective or composite view of parameters & in different styles viz. bar & 

line. 

e) Zooming: Graphic Reports should have functionality of zoom in & Zoom out. 

f) Menu option for viewing each data report: Menu option should be available for 

reviewing each data reports. The options should be enabling based on the availability of 

the data, for the selected EMCS unit/meter. Each report header should have the 

important information regarding the unit, like Meter serial Number, Date & Time of 

data collection, CT ratio, etc 

g) Reporting Parameters: Reports should provide detailed information on Metering data, 

Load Survey data & Load profiles, Average power factor 

h) Support to Export Report: The software should enable the user to export reports into 

other application software like PDF, CSV for further processing 

i) Power Quality Report: The software should provide the following power quality 

reports: Voltage Imbalance, current imbalance, voltage fluctuations 

4 Rule Engine: 

a) Rule Engine Interface: Web based application software should provide an interface to 

interact with Rule Engine module user shall be able to 



i) Create rule 

ii) Edit rule 

iii) Delete rules 

iv)Activate/ deactivate rules. 

b) Following event based condition & action rules shall be configurable and editable over 

Internet for all the pumps: 

• Voltage in any phase goes above 260 volts with value of voltage 

• Voltage in any phase goes below 180 volts with value of voltage 

• Neutral current exceeds 10 % value of any phase current with value of current 

• Power factor of any phase is less than 0.85 with value of power factor 

• Any deviation from benchmark value of active power, apparent power and reactive 

power.Incoming power supply not available. 

Alarm generation in form of SMS/ EMAIL/ ON/OFF and it should be configurable on 

the basis of timing/ weekdays/ dates. Change in value shall be configurable from web 

based system. 

c) Real time rule engine support: Rule engine should continuously monitor the incoming 

stream of packets coming from EMCS devices & should report any violation of 

threshold values defined by the user. User should be able to configure the threshold on 

runtime. 

d) If-Then rules: Rule Engine module shall support rules based on the events which have 

occurred in the past 

e) Parameters for Rules: Rule Engine module shall support rules based on various 

parameters like 

i) Monitored Electrical Parameters 

ii) Calculated Electrical parameters 

f) Conditions for Rule: Rule Engine module shall support rules with various conditions 

like 

i) Less than 

ii) Greater than 

iii) Equal to 

iv) Less than equal to 

v) Greater then equal to 

vi) Not equal to 

vii) Aggregation of parameters 

viii) Average of parameters. 

f) Multiple conditions support: Rule Engine module shall support multiple conditions for 

a rule like 

i) OR based 

ii) AND based 



5.0 Energy Management services: 

Firm should be doing online energy audit based on the continuous reports being 

generated through the system with the help of energy auditor and submitting reports on 

quarterly basis for two years covering following points 

1. Previous 3 month analysis of energy management reports generated from web based 

energy management system 

2. Running hours to be decided based on average requirement. 

3. Suggestion for any addition/ modification in alert and alarm requirement for Railways. 

4. Suggesting for changes in auto control facility for Railways. 

5. Submitting printout of one original and 2 duplicate copy 

6.0 Inspection of material 

6.1 For inspecting the major/high value items, Railway’s representative will visit to 

manufacturer’s premises to conduct the test. Contractor shall provide all necessary 

assistance in carrying out below mentioned test and inspection at his own cost. 

A. Software features:- 

a) Web based report generation of all the function requirement of software as per 

specification 

b) Rule based control in form of SMS/ Email/ Alarm/ ON/ OFF action. 

c) Web/ SMS based control of pumps 

d) SMS based feedback in case alert or alarm generation to assigned person of Railways 

in case 

1. On-Off 

2. Door open 

3. No Input supply 

4. Light failed to operate (on/off) 

5. Crossing bench mark figure of each parameter 

e) Dashboard view feature 

f) Group data report and modification 

g) Controlling of light minimum from 5 KMS distance and 

i) Access possibility minimum from 5 places. 

B. Hardware features:- 

1. High voltage protection tripping 

2. Protection against short circuit protection 

3. Protection against single phase phasing. 

4. Protection against neutral missing, phase to phase shorting 



5. Manual switch in hardware. 

6. Following certifications to be produce at the time of inspection 

a) CE certification 

b) ISO 9001 certificate in the name of OEM in field of GIS, system integration, advanced 

metering infrastructure, revenue management services 

c) Certificate confirming hardware (EMCS) to be suitable of Low Voltage Directive 

2006/95/EC & Electromagnetic Compatibility 2004/108/EC 

Supporting letter from OEM for following:- 

1. Empanelment of firm with Energy efficiency services limited (A joint venture of PSUs 

of ministry of Power, Govt. of India) 

2. Firm should be having previous energy management experience in any Government 

organization 

7.0 Warranty 

The EMCS hardware system installed at the site should be warranted for 12 months from 

the date of installation. 

The bidder shall provide training to 08 Nos. Railway staff for 15 working days 

minimum for the operations of the system. 

8.0 List of Approved makes: 

• Tri- vector electrical meters- Landis+Gyr, Satec, Elster 

• 8-Bit Micro-controller- Intel, Atmel, microchip, 

• GPRS modem and Antenna- Wavecom, Cinterion, Ericsson 

• Battery – 12 V DC- Wakai, Exide, Onkyo 

•SMPS power supply – phoenix, Meanwell, or equivalent 

•Relays – Gruner AG,NCR relay, Hongfa 

•Data generation device – Lenovo, HP, IBM, HCL, Dell, Sony. 

•LASER JET PRINTER – CANON, HP 

•Cables –Finolex, Anchor, Polycab, Avocab 

•SIM service- Idea, Airtel, Vodaphone 

•Digital camera – Sony, canon, Kodak. 

•Central server for data hosting and should be located in India- VSNL, BSNL, MTNL 

•Connectors- BALS, Menekes, Neptune 



(G) Technical specification for Item No. 9 of SCHEDULE of rates and 

quantities : [out door type box] 

The contractor shall have to design, supply, install, test and commission out door 

type box with common key lock arrangement detailed as under. Incoming & out 

going connections shall be properly made by the contractor with use of proper 

size of termination lugs etc. The contractor should be got approval from ADEE /P/ADI 

for out door type box, MCB and ray roll plug socket and it's mounting arrangement also 

before supply & erection. 

The box shall have following items . 

L/T-Hager-NC232N or its 

equivalent 

of 

Siemens/Schneider/C&S 

1 

1 No. 

Indoasian makes only. 

32 Amp.MCB ,DP 

2 20 Amp. ray roll plug 

socket 

3 MS box 400x300x150 

1 No. 

1 No. 

MP/MS20-BCH or it’s 

equivalent model of C&S/ 

Gewiss/ Hensel make only. 

BIL50090-BCH or it’s 

equivalent model of C&S/ 

Legrand make only. 

The contractor should submit the copy of challan or bill for the above material 

supplied from the manufacturer/authorized dealer issued on the name of 

contractor. 

(H) Technical specification for item No. 10 of SCHEDULE of rates and quantities: 

[LED light fitting] 

The contractor shall have to supply, fixing, testing and commissioning of 24 W LED type 

light fitting complete with all associated accessories. The light should be of Goldwyn 

Model No. XS 03 17 CA or equivalent model of Crompton greaves or Surya or Wipro or 

GE make. It should be suitable for operation on 230V 50 C/S A.C. supply. Make and 

model should be got approved by Sr.DEE/ADI before supply. 

The contractor shall provide the mounting arrangement to fittings with all necessary 

hardware as per site condition and connection to the fittings shall be made with the 3 

core 1.5 sq. mm FR PVC insulated flexible copper wire. The contractor should be got 

approval from Sr. DEE /ADI for fittings and it's mounting arrangement also before supply 

& erection. 

The contractor should submit the copy of challan or bill for the LED light from the 




(I) Technical specification for item No. 11 of SCHEDULE of rates and quantities : 

[Digging of trench] 

Cable shall be laid in trench between poles, main boards as per instruction of site 

supervisor. The cable in trench shall be laid as per drawing no. Sr. DEE/ADI-51/2234 

and IS 1255 (Latest). 

The installation of cable including joints shall be carried out in accordance with code of 

practice as specified in relevant ISS as amended latest. 

Route of the cable. 

Before laying is under taken the route shall be marked in consultation with Railway's 

representative at site. While selecting cable route, corrosive soil, ground surrounding 

sewage effluent etc. shall be avoided. 

Cable lay out drawing to be got approved from work executing officer i.e. ADEE / P/ ADI 

before executing the work. 

Trenching: 

The width and depth of excavation shall be done as per drawing, for underground cables 

adequate protection shall be taken not to damage any existing cable (s), pipes or other 

such installations coming in the proposed route during excavation. Where brick, tiles or 

protective covers or bare cables are encountered, further excavation shall not be carried 

out with out consultation and approval of the Railway’s representative at site. 

Existing Railway property exposed during trenching shall be temporarily supported or 

propped adequately as directed by Railway representative i.e. site supervisor. The 

trenching in such cases shall be done in short length necessary pipes laid for passing 

cables there in and the trench refilled in accordance with clause No. 5.1. 

If there is any danger of trench collapsing or endangering adjacent structure, the sides 

should be well shored with timbering and or sheeting/as the excavation proceeds. 

The bottom of the trench shall be leveled and free from stone, bricks bats etc. The 

trench shall then be provided with a layer of clean dry sand cushion of 10 cm as shown 

in drawing. Provision of bricks is to be made for cable laying as shown in drawing. 

Approx 16 No bricks are required for the single cable trench and 28 bricks are required 

for the Double cable trench for the length of one meter distance. The site of trench will 

be given as per requirement by supervisor in charge of work. 

Laying of cables in trench: 

All cables before laying shall be tested with megger. The cable cores shall be tested for 

continuity, absence of cross phasing, insulation resistance between conductors to 

earth/sheath/armoured and insulation resistance between conductors. 

At the time of installation approximately 3 meters. of surplus cable shall be left on each 

end of the cable and at places as may be decided by the Railway. The surplus cable 

shall be left in the form of a loop. 

Back fillings: 

The trenches shall be back filled with excavated earth free from stones or other sharp 

edged debris and shall be rammed and watered. Unless otherwise specified a crown 

of earth should not be less than 50 mm in the center and tapering towards the 

sides of the trench filling as may be required. 

Cable route markers: 



Cable route markers shall be provided along straight runs of the cables at the locations 

approved by Railway. 

Route markers shall be made out as per sketch with information as size, cores and 

grade of cable shall be displayed. Cable route indicators with IR engraved on it to be 

provided at every 50 meters. 

Jointing: 

Before jointing is commenced all safety precautions like isolation, discharging, earthing 

etc. shall be taken to ensure that the cable would not be in-advertantly charged from live 

supply. Metallic armour and external metallic bonding shall be connected to earth. 

Where cable is to be jointed with the existing cable the sequence should be so arranged, 

as to avoid crossing of cores while jointing. 

Note: For item no. 6 of SCHEDULE, digging and laying of cable to be done in garden 

area where trench should be taken 1 feet deep and filling back without bricks. Contractor 

shall have to repair plaster or bricks work if damaged 

(J) Technical specification for item No. 12 of SCHEDULE of rates and quantities: 

[Laying of cable in Air, Wall, Pipe etc] 

Cable shall be laid between poles and main boards. These cables are to be laid on wall / 

Pole / Air with suitable of clamps. 

Route of the cable. 

Before laying is under taken the route shall be marked in consultation with Railway's 

representative at site. 

Jointing: 

Before jointing is commenced all safety precautions like isolation, discharging, earthing 

etc. shall be taken to ensure that the cable would not be in-advertantly charged from live 

supply. Where cable is to be jointed with the existing cable the sequence should be so 

arranged, as to avoid crossing of cores while jointing. 

The installation of cable including joints shall be carried out in accordance with code of 

practice as specified in relevant ISS as amended latest. 

(K) Technical specification for item no.13 of SCHEDULE of rate and quantities : 

[ Laying of cable in RCC area] 

The Contractor shall have to do laying of the existing cables in trench in the size of 

300mmx200 mm and laying of existing cable in same trench & resurfacing as earlier. 

The Digging of the trench should be carried out by excavation method in 

PCC/Road/Platform area. 

Contractor shall have to made trench by excavation method in pukka 

(PCC/Road/Platform) area. Digging of trench and it’s covering with PCC to be done by 

contractor. Filling of this trench shall be done with PCC having ratio of cement 

concrete and sand as per 1:2:4 ratio. Work shall be carrying out as per instruction of 

site in charge. 

----------------------------- 



D E C L A R A T I O N 

I am / We are not related to any employee in any capacity on the Western Railway. 

OR 

I/We draw attention to the fact that I/We are related to the following employees of the 

Western Railway. 

Sr. 

No 

Name of the employee Department Degree of relation ship 

[Signature of the Tenderer] 

Address 

Note: The items which is not applicable should be struck off. 

*********END OF TENDER DOCUMENT **********

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