Club Secretary's Manual - Rotary International

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The club secretary should help the president prepare for and follow up on the assistant governor’s visits. Human Resources • Assistant governor — Rotarian appointed to assist the governor with the administration of designated clubs. Your assistant governor will visit your club quarterly and is available to assist your club throughout the year. (Contact information is available from your district.) • Contact Center — A team available to answer questions; can be reached at contact.center@rotary.org or toll-free (within USA and Canada) at 866-9-ROTARY (866-976-8279). Rotarians outside North America should continue to contact their international office. • Past club secretaries — Rotarians who know your club procedures and history. • RI Club and District Support representative (www.rotary.org/cds) — Staff members at international offices and RI World Headquarters who can answer many administrative questions and direct other inquiries to appropriate RI and Foundation staff. Club SeCretary’S Manual 10 ROLe AND RespONsIbILITIes
2 Reporting Requirements An essential part of the club secretary’s work is to prepare and submit these required reports: Report submit to Due date Semiannual report RI, with a copy of the worksheet sent to the district governor 1 July and 1 January Monthly attendance report of District governor Within 15 days following the club meetings last meeting of the month Changes in membership RI and district governor Ongoing Visiting Rotarians attendance reports Rotary club of visitor Ongoing Rotarian Relocation Form Rotary club in new community Ongoing Club information changes RI and district governor Ongoing Official Directory information RI and district governor 31 December Club SeCretary’S Manual 11 RepORTINg ReqUIRemeNTs
Page 1 and 2: CLUB SECRETARY’S MANUAL A pArt of
Page 3 and 4: Introduction The Club Secretary’s
Page 5 and 6: Begin to think critically about how
Page 7 and 8: Use the RI Visual Identity Guide to
Page 9 and 10: RI World Headquarters sends the app
Page 11: • Rotary Code of Policies and Rot
Page 15 and 16: • More than 90 days but less than
Page 17 and 18: membership Changes During the year,
Page 19 and 20: 3 Working with Club Leaders An impo
Page 21 and 22: After candidates have been nominate
Page 23 and 24: Work with the public relations, ser
Page 25 and 26: appendix 1: Club Secretary’s Cale
Page 27 and 28: appendix 2: Discussion Questions fo
Page 29 and 30: Worksheet 2: notes Club SeCretary
Page 31 and 32: Worksheet 4: action Plan Club SeCre
Page 33 and 34: Club SeCretary’S Manual 31 For Di
Page 35 and 36: Case study Action plan Action step
Page 37: Just a Click Away! Log on to Member

Club Secretary's Manual - Rotary International

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