Club Secretary's Manual - Rotary International

Use the RI Visual
Identity Guide to
ensure that the
Rotary emblem
is correctly
reproduced on
club stationery.
The Rotary
emblem can be
downloaded at
www.rotary.org
/graphics.
Rotary International continues to enhance its services to Rotarians in its efforts to
provide more online support.
Correspondence
In most Rotary clubs, the secretary responds to correspondence. Work
with your club president to set up a process for responding to emails,
letters, and faxes.
Special notices. You are responsible for sending out special notices
to club members, including notices of board meetings, important
committee meetings, and membership notifications.
Meetings of the board of directors. In most clubs, the secretary
records the minutes of board meetings and prepares a summary
for members. You can deliver this summary during a club meeting,
through the club newsletter, or on the club website. Promptly notify
club committee chairs of any board action related to their committees.
File a copy of the minutes in the club’s archives.
Informing the district governor and RI. Inform the district governor
and RI of special club activities and plans. The governor can share this
information with other clubs through the monthly communication, the
district website, or assistant governors, and RI may share it with the
Rotary world through its publications or www.rotary.org.
Club SeCretary’S Manual 5 Role and Responsibilities