Business Integrity Management Policy and Code of Conduct - Grontmij

Business Integrity Management Policy and Code of Conduct
All Grontmij’s business relations are based on
high ethical standards, and we adhere to all
relevant ethical guidelines in the consulting
industry and the societies in which we operate.
This is the backdrop for our decision to set up
a business integrity management system that
meets the intentions of FIDIC’s ”Guidelines for
Business Integrity Management in the Consulting
Industry”. The system is integrated into
Grontmij’s project management system.
Grontmij's Business Ethics Goals and Guidelines
All our employees are responsible for their behaviour in accordance with Grontmij's Code
of Conduct. In case of doubt, the individual emplyoee is under an obligation to raise the
issue with management for clarification. All (suspicions of) violations of Code of Conduct
are handled according to predefined procedures. If Code of Conduct is violated appro-
priate sanctions are implemented.
Grontmij's Business Integrity Management System
Business Integrity Management Policy
This policy expresses Grontmij’s business
ethics goals which we strive to meet in our
role as a consultant. The policy is consistent
with FIDIC’s “Guidelines for Business Integrity
Management in the Consulting Industry”.
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Grontmij promotes solutions that benefit
people, society and the environment
Grontmij only offers consulting services
within areas where relevant competencies
and resources can be provided
Grontmij maintains full confidentiality with
respect to our customers’ affairs
The business integrity management system
consists of the following three elements:
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A Business Integrity Management Policy
that establishes the overall framework for
the behaviour we strive to display
A Code of Conduct that lays down the
ground rules for our behaviour in a range
of selected areas
A set of internal instructions which is based
on our Code of Conduct and defines how
we expect our employees to act in specific
situations
Grontmij informs our customers if
circumstances are believed to affect our
objective and fully impartial consulting
services
Grontmij works for objective and constructive
cooperation with other companies
within the consulting industry and does
not engage in any agreements that hinder
free competition for the benefit of our
customers
Grontmij respects the copyrights of other
companies
Grontmij rejects any kind of corruption
Below follow the full texts of our Business Integrity
Management Policy and Code of Conduct.
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Grontmij works against corruption as a consultant
at both national and international
levels
Grontmij does not engage in
any activity that violates national or international
laws and regulations

Code of Conduct
The Code of Conduct specified below expresses Grontmij’s business ethics goals which we strive to meet in our role as a consultant. If
found relevant, the Code of Conduct has been detailed in internal guidelines, which translate the Code of Conduct at the operational
level into specific rules that all employees must adhere to in their day-to-day business. The Code of Conduct is consistent with FIDIC’s
“Guidelines for Business Integrity Management in the Consulting Industry”.
Responsibility to society, the consulting
industry and employees
• Grontmij promotes sustainable development,
taking into account financial,
environmental and social aspects, globally
as well as locally
• Grontmij, as a consultant, accepts its
responsibility to society and will contribute
to maintaining the good reputation of the
consulting industry
• Grontmij operates in a socially responsibility
manner within the framework of the
legislation, culture and traditions of the
countries in which we operate
Professional and management skills
• Grontmij motivates its employees to
develop their professional knowledge and
skills so that they match our customers’
present and future requirements
• Grontmij manages its projects in accordance
with a well-implemented project
management system, which is certified
according to the international ISO 9001
quality management standard
• Grontmij quality assures and reviews its
services to the extent necessary in order to
minimise the risk of errors
• Grontmij only takes on assignments where
the relevant competencies and resources
can be provided
• Grontmij establishes forums and systems
that contribute to the most efficient collection
and transfer of knowledge to ensure
sustained growth of knowledge in the
company
Integrity
• Grontmij always strives to accommodate
customers’ interests without compromising
legislation or our Code of Conduct
• Grontmij always keeps an open and transparent
dialogue with our customers
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Grontmij applies the acquired knowledge
for the benefit of our customers and
observes the confidentiality as required by
the customer
Impartiality
• Grontmij provides impartial and credible
consulting services
• Grontmij informs our customers of potential
conflicts of interests and decides on
appropriate actions with the customer
Fairness
• Grontmij contributes to building good
working relationships by referring to other
companies and their actions in an objective
manner
• Grontmij acts objectively and impartially
when assessing the work performed by
other consulting companies
• Grontmij does not attempt to take over
consultancy assignments already awarded
to another consultant
• Grontmij competes with other consulting
companies on the basis of fair principles
• Grontmij respects copyrights
• Grontmij does not enter into agreements
with other companies that hinder
free competition
Anti-corruption
• Grontmij does not offer or give any gifts,
contributions or similar benefits that might
exert inappropriate influence on the possibilities
of obtaining a given contract
• Grontmij does not accept any gifts, contributions
or similar benefits that might exert
inappropriate influence on the result of the
our work
• Grontmij gives and accepts business
gifts within the boundaries of reason and in
accordance with the cultural norms existing
in the given companies, organisations and
countries
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Grontmij does not make financial contributions
to political parties or interest groups
for the purpose of gaining special advantages
or winning specific assignments
Grontmij does not engage in blackmail or
other forms of extortion to gain advantages
and does not succumb to extortion by
other parties to provide such advantages
Grontmij does not engage in fraud or manipulation
pertaining to data, assessments,
observations, etc. that constitute the basis
for our consulting services or invoicing of our
services. The consultancy will be based on
professionalism, objectivity and impartiality
Grontmij does not participate in any cartel
arrangements or secret pricing agreements
Grontmij does not condone corruption in
connection with the performance of the
assignments. Grontmij requires the same
standard of conduct to which we adhere
from our sub-consultants, business partners
and customers.