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Checklist• Have you recorded the significant findings of your assessment?• Have you recorded what you have done to remove or reduce the risk?• Are your records available for inspection by the enforcing authority?4.2 emergency planYou need to have an emergency plan for dealing with any fire situation. The purpose of anemergency plan is to ensure that the people on the site or venue know what to do if there isa fire and that the site can safely be evacuated allowing people to move to a place of safety.If you or your organisation employ five or more people, or your event or venue are licensedor an alterations notice requiring it is in force, then details of your emergency plan must berecorded. Even if it is not required, it is good practice to keep a record.Your emergency plan should be based on the outcome of your fire risk assessment and beavailable for your employees, their representatives (where appointed) and the enforcingauthority.At a small simple site the emergency plan may be no more than a fire action notice.In multi-occupied, larger and more complex events or venues, the emergency plan willneed to be more detailed and compiled only after consultation with other occupiers andother appropriate people, e.g. owners who have control over the site and those in charge ofvarious activities. In most cases this means that an emergency plan covering the whole sitewill be necessary. It will help if you can agree on one person to co-ordinate this task.Provisions for events involving animalsAnimals are liable to panic in fire and in view of this there should be additional safeguardsto ensure that the public are able to use the means of escape to reach a place of totalsafety without being endangered by frightened animals.You therefore need to ensure that the presence of animals does not increase the risk of fireoccurring and that they are securely kept away from escape routes used by the public.Your emergency plan may also need to take account of any obligations you may have inrespect of the protection of any animals present in the premises.Further guidance on emergency plans is given in Part 2, Section 7.2.40
Checklist• Do you have an emergency plan and, where necessary, have you recorded thedetails?• Does your plan take account of other appropriate people on the site?• Is the plan readily available for staff, contractors, visitors, to read?• Is the emergency plan available to the enforcing authority?4.3 Inform, instruct, co-operate and co-ordinateYou must give clear and relevant information and appropriate instructions to your staffand the employers of other people working on your site, such as contractors, about how toprevent fires and what they should do if there is a fire.If you intend to employ a child, you must inform the parents of the significant risks you haveidentified and the precautions you have taken. You must also co-operate and co-ordinatewith other appropriate people who use any part of the site or venue. It is unlikely that youremergency plan will work without this.Information and instructionAll staff and volunteers should be given information and instruction as soon as they arriveon site and prior to starting work and regularly after that. Make sure you include people whowork outside normal working hours, such as cleaners or maintenance staff.The information and instructions you give must be in a form that can be used andunderstood. They should take account of those with a disability such as hearing or sightimpairment, those with learning difficulties and those who do not use English as their firstlanguage.The information and instruction you give should be based on your emergency plan and mustinclude:• the significant findings from your fire risk assessment;• the measures that you have put in place to reduce the risk;• what staff/volunteers should do if there is a fire;41
Page 7 and 8: IntroductionWHo SHould uSe tHIS guI
Page 9 and 10: material alterations and all the ph
Page 11 and 12: • you must consider the presence
Page 13 and 14: Part 1 Fire risk assessmentMAnAgIng
Page 15 and 16: • To reduce the risk of those haz
Page 17 and 18: 1234FIRe SAFety RISk ASSeSSMentIden
Page 19 and 20: • hot surfaces and obstruction of
Page 21 and 22: Checklist• Have you identified al
Page 23 and 24: Look critically at your event or ve
Page 25 and 26: take reasonable steps to reduce the
Page 27 and 28: • controlling the use and storage
Page 29 and 30: Large campsites should normally be
Page 31 and 32: Facilities for fire fighting also i
Page 34 and 35: number and suitability of escape ro
Page 36 and 37: For simple venues or events with ve
Page 38 and 39: Checklist• When necessary are esc
Page 40 and 41: Checklist• Do you regularly check
Page 42 and 43: You may also wish to record discuss
Page 46 and 47: • the identity of people you have
Page 48 and 49: • be understandable by your staff
Page 50 and 51: You should consider the potential r
Page 52 and 53: Before admitting the public to your
Page 54 and 55: To reduce the risk, store excess ma
Page 56 and 57: contaminated with solvent are prope
Page 58 and 59: Particular care should be taken wit
Page 60 and 61: of oil and combustible foodstuffs.
Page 62 and 63: 1.6 SmokingThe Smoking (Northern Ir
Page 64 and 65: designed to close on the activation
Page 66 and 67: Combustible contentsMost enclosures
Page 68 and 69: of ‘reasonable’ provisions and
Page 70 and 71: 2.1 Manual call pointsManual call p
Page 72 and 73: the immediate and total evacuation
Page 74 and 75: Section 3 Further guidance onfirefi
Page 76 and 77: equipment as they will extinguish a
Page 78 and 79: • they are fitted with gates that
Page 80 and 81: Section 4 Further guidance onescape
Page 82 and 83: limited numbers of people predomina
Page 84 and 85: • they are of sufficient size and
Page 86 and 87: • Where ramps are necessary for t
Page 88 and 89: An example calculation is shown bel
Page 90 and 91: When assessing travel distances you
Page 93 and 94: Alternative exitsWhere alternative
Page 95 and 96:
C ExitC Exit45º+BAC Exit45º+C Exi
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egress routes. They may also slow d
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Section 5 Further guidance onemerge
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lighting conditions for stair tread
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e used but different types should n
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get fainter with time) are not a su
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• all incidents and circumstances
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Fire safety auditA fire safety audi
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In multi-occupancy, larger and more
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ice effects at a pop concert), peop
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your venue and your fire risk asses
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• the importance of basic fire-pr
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A well-planned and executed fire ev
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Section 8 Quality assurance of fire
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Yes No N/A CommentsDaily checks (no
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Yes No N/A CommentsSix monthly chec
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A2 example form for recordingsignif
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1st floorFire-resisting floor const
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B2 Fire-resisting doorsRequirements
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Ideally the frame should be to thes
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Appendix CglossaryThese definitions
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termHazardous substanceHighly flamm
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ReferencesThe following documents a
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46 BS EN 60849: Sound systems for e
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Further readingThe latest versions
Page 145 and 146:
Management of Health and Safety at
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This guide is for employers, manage
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