Security Services 2011.doc Page 1 of 21 SOFTWARE ... - Chennai

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STPI reserves the right to receive and, if it thinks fit, to consider and accept a noncomplaintproposal. The acceptance or rejection of a non-complaint proposal is entirely amatter for STPI in its absolute discretion.Any deviations / irrelevant specifications in this tender will not be accepted.15. SETTELEMENT OF DISPUTES CLAUSE:If, a dispute arises out of or in connection with this contract, or in respect of any definedlegal relationship associated therewith or derived therefrom, the parties agree to submitthat dispute to arbitration under the ICADR arbitration rule, 1996. The venue of thearbitration shall be at Chennai. The language of the arbitration proceedings shall be inEnglish.16. ANNULMENT OF AWARD:Purchaser reserve the right to cancel the order without assigning any reasons at any stage.Purchaser reserves the right to disqualify the supplier for a suitable period who habituallyfailed to provide the security services. Purchaser reserves the right to blacklist a bidderfor a suitable period in case he fails to honour his bid without sufficient reasonablegrounds.SECTION – IIICONDITIONS TO THE BIDDERS3.0 TERMS AND CONDITIONS:3.1 The agreement will be in force for one year from the date of agreement initiallyand shall be extended for further period of one year subject to satisfactoryperformance and can be terminated by one month notice from either side. Thefurther extension thereafter would be decided later, on satisfactory completion ofthe above tenure.3.2 The notice inviting tenders, conditions of the tender and the duly completed formof the tender will form part of the agreement to be executed by the successfulcontractor with STPI on non-judicial stamp paper of Rs.100/- within 10 days. Theformat of the agreement is enclosed herewith as Annexure III.3.3 The Security Agency shall provide security guards with proper supervision of thejobs in 3 shifts to provide security round the clock as detailed hereunder:Location Security Officer Security Supervisor Security Guard Gun ManChennai 1 3 30 (10 per shift) 1Coimbatore -- -- 3 (1 per shift) --Trichy -- -- 3 (1 per shift) --Madurai -- -- 3 (1 per shift) --Pondicherry -- -- 3 (1 per shift) --3.4 There shall be 3 shifts and the security guard shall perform 8 hours duty per shift(Day or Night time) and the agency shall give weekly off on the seventh day asper Rules. The agency shall provide additional security guard as reliever toperform the duties in shift on weekly off days / on leave.3.5 The Security guards shall be available all time at the place of their duty as perduty roster (copy to be given to STPI).Security Services 2011.doc Page 8 of 21
3.6 The security agency shall provide proper uniform consisting of full pants, shirts,cap, and lanyard with whistle, belt, shoes, name badges, torch lights, walky talkyetc., to the security guard and shall ensure that their turnout is smart in all respect.3.7 The Security agency will be responsible for the discipline of the securitypersonnel employed by them as per Conduct Rules and Regulations of STPI. Theemployees engaged by the security agency will be in the employment of theSecurity agency only and not of the STPI office. The Security Agency will beresponsible for payment of wage as Minimum Wages as prescribed / revised byGovernment and other service benefits (holidays, bonus, gratuity etcc.) to itspersonnel as per various labour statutory enactments and rules.3.8 The Security Agency shall provide extra person if desired by the Office, duringthe period of this agreement at the rates already agreed in this contract.3.9 The Security Agency shall arrange subject to the provisions contained herein tosafeguard the documents, appliances, fittings materials and property of the entireSTPI Building by posting its men/women in such manner and at such points asmay be necessary. In addition to providing security to the property of STPIBuilding, the services include patrolling of the required area at all times duringday and night on 24 hours basis, giving instruction to park private vehicles atproper place, watching the movements of public / visitors and alert the concernedofficer – in – charge in alarming situations, like when armed persons or a mob isapproaching the premises.3.10 Only able bodied, physically fit, well-trained disciplined and honest personnelshall be appointed for duty. Persons so deployed shall not be below 18 years andabove 50. The Gun man shall posses necessary license as required under IndianArm Rule 1962. License Photo Copy to be submitted to STPI. The names of theperson appointed / employed by the Security Agency shall be intimated to STPIbefore commencing deployment. Frequent changes in the man power deployedwill not be allowed. Agency shall also give the details of person like age,qualification, residence address, performance track and other details required bySTPI. They shall perform their duties to the satisfaction of the office. Arepresentative of the Security Agency will report at least once in a week for coordinationwith concerned officer-in-charge of STPI.3.11 The security guard shall be vigilant so that no person shall carry away any articlesbelonging to the offices housed STPI out of its building, and on finding suchevents, security shall immediately inform the admin group / STPI-C managementand act in accordance with the instructions given by him/her from time to time.3.12 Senior officer of the Security Agency should visit and check the Security staffperiodically in different shifts and monitor their performance.3.13 The Security Agency shall accept the responsibility for all acts or omission of itsemployees in relation to assets directly handed over and personally guarded by theSecurity staff. In cases of any theft / pilferage of any property belonging to theOffices, housed in STPI Building, the concerned officer – in – charge willimmediately register complaints with the police and inform Security Agency forimmediate follow-up investigation. It will be the responsibility of the SecurityAgency to pursue the matter with the police and with the assistance of theconcerned officers in the Department(s).3.14 The security shall be responsible for the loss if it is proved that the loss is due tothe negligence on the part of security. The extent of loss to be compensated bysecurity will be decided based on merit by STPI which shall be final. Suchdecided amount shall be paid by the Security to STPI.Security Services 2011.doc Page 9 of 21
Page 1 and 2: SOFTWARE TECHNOLOGY PARKS OF INDIA(
Page 3: SECTION - I1. TENDERING PROCESS:The
Page 6 and 7: sealed tender is to be dropped in t
Page 10 and 11: 3.15 The security guards provided b
Page 12 and 13: p) Lastly, the Security personnel s
Page 14 and 15: 4. Security has to allot duties to
Page 16 and 17: 5.0 TECHNICAL BID:1. Name, address
Page 18 and 19: (To be enclosed separately)ANNEXURE
Page 20 and 21: ANNEXURE - IIIAGREEMENTArticles of

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