AGENDA - San Antonio Housing Authority

San Antonio Housing Authority May 16, 2013MEMORANDUMTO:From:Presented by:Subject:Operations and Human Resources CommitteeLourdes Castro Ramirez, President and CEOAlejandra I. Villarreal, Chief Administrative OfficerTomas Larralde, Director of ProcurementUpdate and discussion regarding the MWBE PolicySUMMARYSAHA staff has worked with the outside consultant to develop a three-phase approach forimplementation of the overall MWBE program: Technical Application Implementation, Training &Outreach, and Monitoring & Reporting.Within each phase, specific tasks have been identified. Staff has already begun to work on theTechnical Application Implementation phase, and is presently determining which efforts will be led bystaff or consultant or a combination of the two. Since the current contract with the consultant coveredonly the drafting of the Policy, a determination has been made to amend the current contract so thatsome technical assistance will be available. All of these phases should be completed no later thanAugust of 2013.Technical Application Implementation PhaseTask 1: Modify existing contractual documents to include M/WBE Program Clause. (June 1, 2013)Task 2: Establish technical prime contractor M/WBE Program compliance guidelines. (July 1, 2013)Task 3: Establish technical “contract specific” M/WBE goal application process and procedures by thevarious business areas – construction, professional service, and procurement. (July 15, 2013)Task 4: Develop SAHA M/WBE “databases” for outreach and contract solicitation purposes. (July 15,2013)Task 5: Identify verification of M/WBE certification status. (July 15, 2013)Training and Outreach PhaseTask 1: Evaluate and determine technical assistance available in the local community to best supportM/WBE Program efforts. (June 15, 2013)Task 2: Develop SAHA M/WBE “contract availability” processes and procedures. (July 1, 2013)Task 3: Develop M/WBE Program brochure. (June 15, 2013)Task 4: Develop business diversity website information. (June 15, 2013)Task 5: Develop and conduct technical training seminar for SAHA senior staff. (July 15, 2013)Task 6: Develop and conduct a community M/WBE Program orientation seminar (August 1, 2013).Monitoring and Reporting PhaseTask 1: Prime contractor monitoring and reporting format review and recommendation. (July 15, 2013)Task 2: Internal (SAHA) monitoring and reporting format review and recommendation. (July 15, 2013)Task 3: Develop prime contractor M/WBE contract close-out procedures and format.(July 15, 2013)PROPOSED ACTIONNone