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Personnel Administration Division(Selection Cell),Head Office: New DelhiPhone No. – 011-26183213Email – hrdselection@pnb.co.inFAX – 011-26196491September 19, 2011LAST DATE OF RECEIPT OFONLINE APPLICATIONS30.09.201117:00 HRS.DATE OF WRITTEN TEST 30.10.2011TO ALL OFFICESPERSONNEL ADMINISTRATION DIVISION CIRCULAR NO. 57Reg: Promotion of Workmen from Subordinate Cadre to Clerical Cadre -2011****Policy and procedure in respect of promotion from subordinate cadre to clericalcadre is governed by settlement dated 18.8.2011 circulated vide PersonalAdministration Division’s Circular No.53 dated 19.8.2011. It has been decidedto hold the written test for promotion of Workmen from Subordinate Cadre toClerical Cadre on 30.10.2011.2. ELIGIBILITY CRITERIA: Applications are hereby invited from employees inSubordinate Cadre, including Part Time employees in Subordinate Cadredrawing full scale wages fulfilling the eligibility criteria as given below forpromotion to Clerical Cadre:-A. The applicants should fulfill the criteria of educational qualification andexperience as under, as on the last date of receipt of application i.e.30.9.2011 as per provisions of Settlement dated 18.08.2011 circulatedvide PAD Circular No.53 dated 19.8.2011:-S.No. EDUCATIONAL QUALIFICATIONS EXPERIENCE1. Graduate 2 years of service2. 10 + 2 or equivalent 3 years of service3. Matriculate 3 years of service4. Non-Matriculate 8 years of service

B. In respect of Workman employees of erstwhile New Bank of India anderstwhile Nedungadi Bank Limited, the eligibility criteria for determiningthe length of service for promotion from Subordinate Cadre to ClericalCadre will be determined in terms of the provision as contained inrelevant Notifications issued by the Central Government.C. An employee in the Subordinate Cadre who is punished for GrossMisconduct shall not be eligible to be considered for promotion toClerical Cadre for a period of 2 years succeeding the date of orderimposing the punishment.D. An employee in the Subordinate Cadre who has been either placed undersuspension or against whom departmental enquiry for gross misconductis pending or who has been charge sheeted for gross misconduct, canappear for the interview or sit in the written test, as the case may be, butshall not be promoted to the Clerical Cadre till he is exonerated of thecharge of gross misconduct.Provided that if he is found to be not guilty and he has qualified thewritten test or the interview, as the case may be, he shall be promoted tothe Clerical Cadre from the date the decision exonerating him from thecharge of gross misconduct is taken, if a person lower to him in merithad been promoted.Provided further that in case he is punished for gross misconduct, heshall not be promoted to the Clerical Cadre and also shall not be eligibleto be considered for promotion to Clerical Cadre for a period of 2 yearssucceeding the date of order imposing the punishment.E. An employee in Subordinate Cadre who refuse to officiate in ClericalCadre or have sought reversion from clerical to subordinate cadre shallnot be eligible for officiating as well as promotion in Clerical Cadre for 2years from the date of such refusal/ reversion.3. METHOD OF SELECTION:A. For Eligible Graduate Candidates:The method of promotion shall be on the basis of performance of aneligible employee in the subordinate cadre in the interview. The interviewshall be of 100 Marks and minimum qualifying marks shall be 40 % forthe general candidates and 35 % for the SC/ST candidates.

B. For eligible 10+2 or equivalent/Matriculate and non-Matriculatecandidates:The method of promotion shall be on the basis of performance of aneligible employee in the subordinate cadre in the Written Test. TheWritten Test shall be of 100 marks and would relate to Job test,(comprising of Deposit mobilization schemes, Customer service, Retailloan and KYC norms etc), English and Elementary knowledge of CBS.The minimum qualifying marks in the written test shall be 40 % for thegeneral candidates and 35 % for the SC/ST candidates.4. RESERVATION:In terms of para 4 of settlement dated 18.08.2011, circulated vide PAD CircularNo.53 dated 19.8.2011, the reservation , if any, for SC/ST and PH employee inpromotion from subordinate cadre to clerical cadre shall be as per theguidelines issued by the Government of India from time to time.Presently the element of direct recruitment in clerical cadre in our bank ismore than 75% hence there will not be any reservation for SC/ST and PHemployee in the current selection process as per extant Govt. guidelines.5. POSTING AFTER SELECTION:The eligible employees in the Subordinate cadre who qualify the interview orwritten test as the case may be, will be arranged in order of merit and thecandidates to the extent of number of vacancies to be filled up throughpromotions would be considered for giving offer of promotion to the ClericalCadre as ‘Single Window Operator A’. The graduate eligible candidates,qualifying the interview shall rank senior in merit to the candidates having10+2 or equivalent / matriculate/ non-matriculate qualification qualifying thewritten test. Posting of the candidates approved for promotion shall be made interms of provisions of Settlement dated 18.08.2011 circulated vide PADCircular No.53 dated 19.8.2011. Candidates are therefore required to givechoices of 5 circles in application, in order of preference, in addition to his/herparent circle, for consideration of posting, subject to vacancies.6. GENERAL INSTRUCTIONS:a) Employees fulfilling the above eligibility criteria who wish to apply forconsideration of their promotion from Subordinate Cadre to ClericalCadre should apply online in HRMS. The navigation for the same is“Employee Self Service >>Promotion Application >> Sub staff - ApplyOnline Appli.” >> “Add”. Complete navigation for submitting theapplication is enclosed. On successful submission of promotionapplication, HRMS will generate an Acknowledgement Number which

should be quoted in all future communications. It should be noted thatwithout Acknowledgement Number, the online application will not besaved and in such case the candidate should attempt again before thelast date prescribed.b) The candidates who are not able to submit online application in HRMSmay submit the complete requisite information on the proforma enclosedas Annexure ‘A’, to their Establishment Incharge/ Incumbent Incharge.The Establishment Incharge / Incumbents Incharge can enter theirapplications in HRMS through “Manager Self service” link. It shouldhowever be ensured by the applicant that his application is entered inHRMS within the stipulated time mentioned above. He should note downthe Acknowledgement number generated by HRMS in respect of hisapplication.c) All eligible candidates are expected to ensure that their employeecategory, educational qualifications and date of joining in Subordinatecadre are properly recorded in HRMS. In case of any deficiency, theyshould take up with Controlling Offices/HO Divisions for updation ofdata along with necessary proofs.d) The applicants are also expected to ensure that status of mentallyretarded child, if any, has been properly submitted by them in HRMSagainst appropriate link available for the purpose and necessarydocuments in support of same have been submitted to Circle Office/controlling Division for approval. The cases of only those candidates shallbe considered at the time of allocation on promotion, where that statusin HRMS is approved by the Circle Office/ HO Division/ CompetentAuthority.e) The status of approval of online application shall be visible to thecandidates after the last date of receipt of application and approval bythe Circle Office/HO Division. Candidates are expected to check thesame and take up with Controlling Offices/HO Divisions in case of anydiscrepancy.f) For online submission of applications, access to HRMS will be availablefrom 19.09.2011 to 30.09.2011 17:00 hrs. Accordingly, only thoseapplications which are submitted within the stipulated time will be takeninto consideration.g) The eligibility of candidates is to be confirmed online by the concernedBranch/ Office where the applicant is posted in the manner advised inthe enclosed navigation. This process is to be completed by 03.10.2011.

h) Circle Offices and Head Office Divisions are required to approve all theapplications submitted online and confirmed by the branch/ offices inthe manner advised in the enclosed navigation. The process of onlineapproval of applications is to be completed by 04.10.2011 17:00 HRS.Wherever any correction in HRMS records of candidates are warranted(particularly with regard to Category/ PH status/ debar details/ dates ofacquiring educational qualifications etc.), the same should be effectedimmediately at Circle Office / HO Division level. In case the correctionsare to be got effected from Personnel Administration Division, HO, thesame should be taken up with us separately and it should be ensuredthat the corrections have taken place before approving the applications.i) In case of any difficulty in online submission of application, confirmationof eligibility at branch/ office level, all are requested to contact theirCircle /Controlling offices. In case of any difficulty in approving ofapplications or in online submission / confirmation of applications whichcannot be resolved at Circle Office / Controlling Office level, the CircleOffices / HO Divisions may contact HRMS Help Desk at PersonnelAdministration Division, Head Office.j) Call Letters for the Written Test shall be issued through HRMS only.Therefore, it should be ensured by all applicants that their latestphotograph is uploaded in HRMS. In case no photograph is uploaded inrespect of any applicant, the system will not allow his/her call letter forthe Written Test to be printed.This circular is being placed on Personnel Administration Division’s site forready reference of the candidates which can be accessed at the followingaddresses:“pnbnet.net.in” - through internet“10.192.11.90” – through Finacle NetworkIncumbent Incharge at branch level and Circle Offices/ HO Divisions arerequested to ensure that the Circular is brought to the notice of all concerned.A copy of this circular may be placed on the notice board of the Branch/Officefor information of all concerned. It should be noted that no request forsubmission of application beyond the stipulated date and time shall beentertained.We wish all the aspirants a bright career ahead.Encl: as aboveDY. GENERAL MANAGER

Annexure AThe Incumbent In-chargePunjab National BankBranch/ Office:_____________Date: _________In reference to Personnel Administration Division Circular No.____ dated ________I submit my application for promotion to Clerical cadre. I submit the followingparticulars and request you to kindly get my application submitted in HRMS onthe basis of the same:-1 PF Number2 Contact Number3 Date of Joining in Subordinate Cadre4 Category (Write appropriate HRMS category code)5 Promotion category• Graduate with 2 years experience• 10+2 or equivalent with 3 years experience• Matriculate with 3 years experience• Non-Matriculate with 8 years experience6 LWP days in Subordinate cadre on account of whichincrements were deferred.I confirm that the aforesaid particulars are correct.I undertake that in the event of my selection as Clerk, I may be posted anywhereas per Bank’s requirement in terms of settlement dated 18.08.2011. However, Iam giving hereunder the order of preference (other than the circle where I amworking at present) to be considered for posting in the event of my selection.1) CIRCLE NAME: 2) CIRCLE NAME:3) CIRCLE NAME: 4) CIRCLE NAME:5) CIRCLE NAME:Yours faithfully(Signature)Name:_____________Designation:_____________Branch/ Office:____________Distinctive number: _____________

NAVIGATION OF PROMOTION APPLICATION FROM SUBORDINATE TO CLERICAL CADRESubmission of Promotion Application by Candidate:Navigation: Employee Self service > Promotion > Sub-Staff – Apply Online Appl.Click “Add” Button to Apply.Enter Contact DetailsEnter EligibilityCategory to WhichEmployee BelongsCheck Date of Joining in Subordinate Cadre, ifWrong, Tick Mark “Tick if Wrong” and EnterCorrect Date of Joining in Subordinate Cadre.Check Employee Category, If Wrong, Tick Mark“Tick if Wrong” and Select Correct EmployeeCategory.

Check No. of Days onLWP, if Wrong, TickMark “Tick ifWrong” and EnterCorrect No. of Days ofLWP.Click “Submit” Button forSubmitting the Application.Enter Order of Your Preference Other Than theCircle Where you are working at Present.Before Submission of Application, it is desired that you check all the above Particulars Entered by you areCorrect.After Final Submission of Application, System will show above two Messages, Click “OK” Button, One by Oneand then Sign Out.

EMPLOYEE TO VIEW THE ACKNOWLEDGEMENT NO.:To View the Acknowledgement No., Log in AgainEmployee Self Service > Promotion Application > Sub-Staff – Apply Online Appl. > Find an Existing Value >Click searchClick “Search” Button.Employee’s Acknowledgement No.

Submission of Promotion Application through Establishment / Incumbent InchargeNavigation: Manager Self Service > Promotions > SubStaff Promotions > Submit – SubStaff PromAppli.Enter EmplID of Sub-staffClick “Add” ButtonCheck and Enterthe Detailsaccording to theInformationSubmitted bythe Candidate asperAnnexure “A”.

Click “Submit” ButtonAfter Successful Submission of Application, Please ensure to convey the Candidate, the “AcknowledgementNumber” of the Application Generated by HRMS, for Future Reference.

CONFIRMATION OF BRANCH INCUMBENT:Navigation: Manager Self Service > Promotions > SubStaff Promotions > SubStaff Promot @ BranchLevelEnter Employee ID whose application is to be Confirmed or Enter Selection No. Click “Search” and Selectapplications to be Confirmed One by One.Click “Search” ButtonCheck and Verifythe DetailsEntered by theEmployee

If Employee is Under Suspension, Select“Yes” and Enter Date of Suspension.Select “Yes” ifEmployee is Eligiblefor Promotion, IfNot Select “No” andEnter Reason forIneligibility.If Employee has beenDebarred and DebarPeriod is Operative then,Select “Yes” and EnterDebarred From and ToDate.Click “Confirm” Button to Confirm theApplication.After Confirming all the Details, Click “Confirm” Button to forward the Application to Circle Office / HeadOffice.

CIRCLE OFFICE / HO DIVISION LEVEL:Navigation: Manager Self Service > Promotions > SubStaff Promotions > SubStaff Appl- @ CO/HOLevelApplications Recommended by Incumbent In-Charge / HO Division are required to be finally Approved /Not Approved by the Concern Circle Office / Chief Manager in HO Division.Enter EmplID or/and EnterSelection No.Click “Search” ButtonCheck and Verify theDetails Entered bythe Employee

Check and Verifythe DetailsEntered by theIncumbent.Select EmployeeCategory as PerPersonal RecordCheck Date of Joining in SubordinateCadre, If Wrong Tick “Tick if Wrong” andEnter Correct Date of JoiningSelect “Yes” and Enter No. of Days of LWP if theIncrement of the Applicant in Subordinate Cadre EverBeen Deferred On Account Of Availing Leave on Loss onPay.Select “Yes” if There Any Departmental Action or Charge Sheet - Under GrossMisconduct is Pending against the Applicant as on Date, Enter Date of Chargesheet, Type and Vigilance, If not Select “No”.If Employee isEligible the Select“Yes” and if notSelect “No” andEnter Reason forIneligibility.If the Candidate is UnderSuspension, Select “Yes” andEnter Date of Suspension, If notSelect “No”.If Employee is Eligible Click “Approved” Button, IfIneligible Click “Not Approved” Button.

EMPLOYEE TO VIEW THE APPLICATION STATUS:To View the Application Status, Log in AgainEmployee Self Service > Promotion Application > Sub-Staff – Apply Online Appl.Find an Existing Value > Click search ButtonResult from Incumbent Incharge.Result from Circle Office / HO.However, if you are not able to open the application then your application has not been Submitted / Savedin the System. Please Submit again and ensure to note the “Acknowledgement No.” by following steps asExplained in Previous Pages.In Case Application is not Saved, Following Message will appear on the Screen: “No Matching Values wereFound”.