June 05, 2010 To All Circle Offices/HO Divisions ... - Pnbnet.net.in

PUNJAB NATIONAL BANKHUMAN RESOURCES DEVELOPMENT DIVISIONH O: 7, Bhikhaiji Cama Place, New Delhi – 110066To All Circle Offices/HO Divisions/ZAOsHRD DIVISION CIRCULAR No.627HRDCIR. No. 627June 05, 2010ON-LINE APPROVAL OF PROMOTION APPLICATION FOR PROMOTION TO MMGSCALE –II / III AND SMG SCALE - IVApplications have been invited from eligible officers for promotion to MMGScale –II/III and SMG Scale – IV vide HRDD Circular No.624 dated 1 st June2010. The Last date for submission of on-line application in HRMS by officersunder Employee Self Service is 24.00 hrs, 12 th June 2010. Navigation forsubmission of on-line promotion application has already been circulated videHRDD Circular No.623 dated 1 st June 2010.Since, all the on-line promotion applications are required to be approved inHRMS by the concerned Circle Office/ HO Division, new functionality has beencreated in HRMS for the same. Accordingly, process of on-lineapproval/rejection of promotion applications for promotion to MMG Scale –II/III and SMG Scale – IV is to be completed by Circle offices/ HO Divisions latestby 14 th June 2010. However, before approval of promotion applications, itmust be ensured that complete details of the concerned officer includingEducational Qualifications, Transfer & Postings, Training, Awards, Punishmentdetails, Debar Details, Category of the employee, Joining & Current Stream etc.are correctly updated in HRMS.Please ensure timely approval of all on-line promotion applications withinstipulated time, as access for the same will be available only up to 5.00PMon 14 th June 2010. Kindly note that only Manager in MMG Scale – II andabove are authorized for approval of online promotion applications inHRMS .Complete navigation for approval of on-line promotion application is enclosed.{G S Dubey}Dy. General Manager

Annexure to HRDD Circular No. 627NAVIGATION FOR ON-LINE APPROVAL OF PROMOTION APPLICATIONManager Self Service > Promotions > Officer Promotions > Approve On-LinePromotion Application > Approve On Line Promotion Application > EnterEmployee ID and Click “Search”Enter Employee IDand click “Search”to view promotionapplication1

Check all the particulars thoroughly, as displayed in the on-line applicationsubmitted by the officer.Scroll down to viewother details‣ In case applicant has entered different category in “My Category” field,check it from the records, and if necessary get the same rectified beforeapproval of the application‣ If the Joining or Current stream of the applicant is not displayedcorrectly, tick the check box and get it rectified from HRDD, HOimmediately2

In order to determine eligibility under the current selection process, checkcomplete Punishment / Debar details, incentive for rural experience etc. interms of promotion policy in force.3

In case PAF Submission status in any of the previous five years is “No”, ensurethat the employee has submitted the same to assessing authority and the sameis updated in HRMS before last date of submission of application.In case PAF Submission status in any of the previousfive years is “No”, ensure that the employee hassubmitted the same to assessing authority and the sameis updated in HRMS before last date of submission ofapplication.4

Check thoroughly the branch experience details entered by the employee in onlinepromotion application.Click “Next Page” to check details on the next page5

Check the anomalies pointed out by the candidate under the heading “Detailsof incorrect/ missing entries”. Cross check the same with the record availableand select appropriate value i.e. Yes or No and modify the incorrect entry oradd the missing data at yours, if access for the same is provided.Cross check theanomalies pointed outby the candidate andselect “Yes” or “No”for the same to berectified or not to berectified6

In case the applicant has submitted application under Channel – I, check thedetails of previous year’s selection process.7

In case all the details in the application are correct, and the employee is eligibleto apply for the current selection process, enter correctly the marks forbranch experience in terms of Promotion Policy circulated vide HRDDivision circular No. 516 dated 19.02.2009 read with modificationsconveyed vide our letter dated 01.06.2010 to the Circle Heads andDivisional Heads, else leave the same as it is.If the officer is eligible to apply forthe current promotion process,select “Yes”, else select “No”“Approve” box isavailable to officers inMMG Scale –II and above8

If the officer is eligible to apply for the current promotion process, select “Yes”,else select “No” and click approve.If the officer is eligible to apply for thecurrent promotion process, select “Yes”and click “Approve”Click “Approve” to approve the on-line promotion applicationRecheck marks entered for branch experience, and if these are correct, againclick “Approve” to approve the application. However, in case marks are notentered correctly, modify the same and approve. Please note that onceapplication is approved, no change will be possible subsequently at your level.**************************