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Personnel Administration Division(Selection Cell),Head Office: New DelhiPhone No. – 011-26183213Email – hrdselection@pnb.co.inFAX – 011-26196491July 1, 2011LAST DATE OF RECEIPT OFONLINE APPLICATIONS09.07.201114:00 HRS.DATE OF WRITTEN TEST 07.08.2011TO ALL OFFICESPERSONNEL ADMINISTRATION DIVISION CIRCULAR NO. 47Reg: Selection of Officers in Junior Management Grade Scale-I fromClerical Cadre - 2011****In terms of Settlement signed on 29.10.1998 between the Bank and the AllIndia Punjab National Bank Employees' Federation during the course ofConciliation proceedings, the Policy and Procedure concerning Promotion ofClerks and Special Assistants as Officer and Direct Recruitment of Officer andrelated matters was circulated to all offices vide Personnel Division CircularNo.1643 dated 30.10.1998 and subsequent amendments were conveyed fromtime to time.2. Applications are hereby invited from Employees in Clerical cadre includingSpecial Assistants fulfilling the eligibility criteria as given below for promotionas Officer in JMG Scale I:-ELIGIBILITY CRITERIA:• Must have passed Matriculation Examination.• Minimum of three years service in Clerical Cadre for General Candidatesand two years service for SC/ST Candidates in Clerical Cadre as onthe last date of receipt of applications i.e. 09.07.2011.• General candidates & SC/ST candidates must possess at least 06 & 04priority marks respectively as on 01.01.2011, computed as perprocedure laid down in the Settlement dated 13.10.2008 circulated videHRD Division Circular No.485 dated 14.10.2008 read with modificationseffected from time to time.‐ 1 ‐

3. In terms of clause 9(c) of Settlement signed on 29.10.1998, Reservations orRelaxations/concessions, if any, for Scheduled Caste and Scheduled Tribeemployees in such promotions, shall be the same as advised as a policy by theGovt. of India for implementation by the Public Sector Banks from time to time.Ministry of Finance(Banking Division), Govt. of India, New Delhi vide theirletter dated 09.11.2000 have advised that Relaxations/concessions in thematter of promotion for candidates belonging to SCs/STs by way of lowerqualifying marks, lesser standards of evaluation that existed prior to22.07.1997 are now restored.4. As per extant guidelines, an employee who is debarred fromofficiating/posting as Special Assistant shall also be debarred fromofficiating/promotion as Officer in JMG Scale-I.5. In respect of workman employees of erstwhile New Bank of India theeligibility criteria for determining the length of service for promotion fromClerical Cadre to Officer Cadre as well as Priority Marks will be as above readwith Notification dated 8th December, 1993 issued by the Central Governmentwhich reads as under:-"The procedure for computation of years of service rendered in the transferorbank for the purpose of determining the minimum length of service forpromotion from Subordinate Cadre to Clerical Cadre as also from the ClericalCadre to Officer Cadre and also for the purpose of posting in the posts carryingspecial allowance, shall be computed in the ratio of 2:1, that is, two years ofservice in transferor bank as equivalent to one year of service in the transfereebank. For this purpose, total service in the respective cadre of the Workmanemployees, that is, Clerical or sub-staff in which the official is placed at thetime of transfer, shall be reckoned but fractions of a month shall be ignored.For example, if a workman employee has rendered two years and nine monthsservice in the Clerical/Sub-Staff Cadre, as the case may be, in the transferorbank at the time of amalgamation with transferee bank, it shall be reckoned asequal to one year and four months service in the Clerical or Sub-staff Cadre, asthe case may be in the transferee bank."Further, the seniority of employees of erstwhile Nedungudi Bank Ltd. will bedetermined in terms of HRD Circular No.131 dt 07.02.2003.6. SELECTION PROCEDUREEmployees in Clerical Cadre (Except Special Assistants) will be subjected toTwo Papers of 100 Marks each comprising of:-‐ 2 ‐

PAPER-I-Knowledge of Banking Routine, Deposit Mobilisation Schemes, CustomerService, Priority Sector, Special Credit Schemes, Conventional Loans, LoanDocumentation and Practice & Law of Banking.PAPER II- Accountancy, Economics and General Knowledge.7. Special Assistants will, however, be required to take the First Paper only.(This will be applicable only in case of those Special Assistants who are postedas such, on or before the last date prescribed for receipt of applications. Incase of others who are posted as Special Assistants after last date for receipt ofapplications, they will have to appear in both the papers.)8. The Written Test will be of Objective Type. The Information Handoutregarding the Written Test will be displayed on HRMS Notice Boardseparately. The question paper will be bilingual, i.e. Hindi and English. Thequalifying marks for General Category candidates will be 40 marks in eachpaper and for SC/ST candidates, the qualifying marks will be 30 in each paper.9. The process of interview has been dispensed with in respect of promotionthrough the process of selectivity through written test as informed vide HRDCircular No.82 dated 23.05.2002. The candidates qualifying the written testshall be awarded marks for qualification and service as under:i) QualificationSl. No.Marksi. For Graduation 06ii. For Post Graduation (Admissible one PG degree only) 02iii. For commerce at Inter/graduation/post-graduation level 02iv. For CAIIB Part-I/JAIIB 06v. For CAIIB 09vi. For ICWA/CA 06Maximum marks under this head not to exceed 25.ii)SERVICEMaximum marks for service will be 25. An employee will earn one mark foreach completed year of service up to 10 years of service and 1-1/2 marks foreach completed years of service beyond 10 years with a maximum of 25. Leavewithout pay and period of unauthorized absence shall be deducted from total‐ 3 ‐

length of service only in such cases where increments have also been deferredfor such period of leave on loss of pay and/or unauthorized absence.The marks (maximum 25 marks each) for qualification and service are to becalculated upto the last date of receipt of application i.e. 09.7.2011 as persettlement dated 29.10.1998 read with modifications from time to time.10. The final merit list of the candidates will be prepared on the basis ofaggregate marks obtained by them, as prescribed in the settlement, in threeparameters namely written test, Qualification and Service.11. PROBATIONSelected candidates will be on probation for a period of one year.12. GENERAL INSTRUCTIONS:a) Employees who wish to apply for consideration of their promotion fromClerical Cadre to JMG-I under Selectivity Channel should apply online inHRMS. The navigation for the same is “Employee Self Service>>Promotion Application >> Apply Online Application (CLK)” >>“Add”. Complete navigation for submitting the detailed information isenclosed. On successful submission of promotion application, HRMS willgenerate an Acknowledgement Number which should be quoted in allfuture communications. It should be noted that withoutAcknowledgement Number, the online application will not be saved andin such case the candidate should attempt again before the last dateprescribed.b) All eligible candidates are expected to ensure that their educational andprofessional qualifications carrying priority marks for the purpose ofpromotion are properly recorded in HRMS. In case of any deficiency, theyshould take up with Controlling Circle Offices/HO Divisions for updationof data along with necessary proofs.c) The applicants are also expected to ensure that status of mentallyretarded child, if any, has been properly submitted by them in HRMSagainst appropriate link available for the purpose and necessarydocuments in support of same have been submitted to Circle Office/controlling Division for approval. The cases of only those candidates shallbe considered at the time of allocation on promotion, where that statusin HRMS is approved by the Circle Office/ HO Division.d) The status of approval of online application, marks for educationalqualification and length of service to be considered for promotion asentered by Circle Office/HO Division in the application data shall bevisible to the candidates after the last date of receipt of application and‐ 4 ‐

confirming by the Circle Office/HO Division. Candidates are expected tocheck the same and take up with Controlling Circle Offices/HO Divisionsfor correction, if any required.e) For online submission of applications, access to HRMS will be availablefrom 01.07.2011 to 09.7.2011 14:00 hrs. Accordingly, only thoseapplications which are submitted within the stipulated time will be takeninto consideration. It should be noted that no Hard Copy ofapplication shall be entertained.f) The officials working at deputed locations e.g. RRBs, JVs/Subsidiaries,overseas locations etc. are expected to get their HRMS user ID andPassword activated through respective controlling offices or throughPersonnel Administration Division Head Office well in time so that theymay submit online application within the stipulated time.g) The eligibility of candidates is to be confirmed online by the concernedBranch/ Office where the applicant is posted in the manner advised inthe enclosed navigation. This process is to be completed by 11.07.2011.h) Circle Offices and Head Office Divisions are required to approve all theapplications submitted online and confirmed by the branch/ offices inthe manner advised in the enclosed navigation. The process of onlineapproval of applications is to be completed by 12.7.2011 17:00 HRS.Wherever any correction in HRMS records of candidates are warranted(particularly with regard to Category/ PH status/ debar details/ dates ofacquiring educational and/or professional qualifications etc.), the sameshould be effected immediately at Circle Office / HO Division level. Incase the corrections are to be got effected from Personnel AdministrationDivision, HO, the same should be taken up with us separately and itshould be ensured that the corrections have taken place beforeapproving the applications.i) In case of any difficulty in online submission of application, confirmationof eligibility at branch/ office level, all concerned are requested to contacttheir Circle /Controlling offices. In case of any difficulty in approving ofapplications or in online submission / confirmation of applications whichcannot be resolved at Circle Office / Controlling Office level, the CircleOffices / HO Divisions may contact HRMS Help Desk at PersonnelAdministration Division, Head Office.j) Call Letters for the Written Test shall be issued through HRMS only.Therefore, it should be ensured by all applicants that their latestphotograph is uploaded in HRMS. In case no photograph is uploaded in‐ 5 ‐

espect of any applicant, the system will not allow his/her call letter forthe Written Test to be printed.This circular is being placed on Personnel Administration Division’s site forready reference of the candidates which can be accessed at the followingaddresses:“pnbnet.net.in” - through internet“10.192.11.90” – through Finacle NetworkIncumbent Incharge at branch level and Circle Offices/ HO Divisions arerequested to ensure that the Circular is brought to the notice of all concernedand it may be noted that no request for submission of application beyond thestipulated date and time shall be entertained.We wish all the aspirants a bright career ahead.Encl: Navigation, as aboveDY. GENERAL MANAGER‐ 6 ‐

NAVIGATION OF PROMOTION APPLICATION FOR CLERICAL TO OFFICER CADRENavigation: Employee Self service > Promotion > Apply Online Application (CLK)Click “Add” Button to ApplyCheck andChange ContactNo. if Needed.ChangeCategory, ifWrong.Enter CorrectNumber ofDays of LWP,if WrongCheck Date of Joining in Clerical Cadre, ifWrong, Tick Mark “Tick if Wrong” andEnter Correct Date of Joining in ClericalCadre.Check Educational And Professional Qualificationwhich effect your priority marks, If wrong, TickMark “Tick if Wrong” and Mention the missingdetails of only those qualifications which Effectyour priority marks.

Enter Order of Your Preference Other Than the CircleWhere you are working at Present.Click “Submit” Button to Submit theApplication.Before Submission of Application, it is desired that you check all the above Particulars Entered by you are Correct.After Final Submission of Application, System will show above two Messages, Click “OK” Button, One by One and thenSign Out.

EMPLOYEE TO VIEW THE ACKNOWLEDGEMENT NO.:To View the Acknowledgement No., Log in AgainEmployee Self Service > Promotion Application > Apply Online Application (CLK) > Find an Existing Value > ClicksearchClick “Search” ButtonEmployee’sAcknowledgement No.

CONFIRMATION OF BRANCH INCUMBENT:Navigation: Manager Self Service > Promotions > Clerical Promotions > On-Line approval > Confirmation ofBR. IncumbentEnter Employee ID whose application is to be Confirmed or Click “Search” and Select applications to be Confirmed Oneby One.Enter the EmplIDClick “Search” ButtonCheck andVerify theDetailsEntered bytheEmployee

If Employee is Under Suspension, Select “Yes” andEnter Date of Suspension.If Employee hasbeen Debarred,Select “Yes” andEnter DebarredFrom and To Date.Click “Confirm” Button toConfirm the Application.Select “Yes” if Employee is Eligiblefor Promotion, If Not Select “No” andEnter Reason for Ineligibility.After Confirming all the Details, Click “Confirm” Button to forward the Application to Circle Office.

CIRCLE OFFICE / HO DIVISION LEVEL:Navigation: Manager Self Service > Promotions > Clerical Promotions > On-Line approval > Approve On-LineAppli. (CLK)Applications Recommended by Incumbent In-Charge / HO Division are required to be finally Approved / NotApproved by the Concern Circle Office / Chief Manager in HO Division.Enter EmplIDClick “Search” ButtonPlease Note that only those applications which have been forwarded by Branch Incumbent / HO Division as Explainedabove, will appear on this Page.Verify theDetails Enteredby Employee

Verify / Confirm the Details entered by the Applicant or Displayed in the Application.Verify theDetailsSubmitted byBranchIncumbent.Select CategorySelect “Yes” if the Increment of the Applicant in Clerical CadreEver Been Withheld As A Result Of Disciplinary Action andEnter Date of Order of DA and No. of Increment Withheld, If notSelect “No”.Select “Yes” if theIncrement of theApplicant inClerical CadreEver BeenDeferred OnAccount OfAvailing Leave onLoss on Pay.Select “Yes” if There Any Departmental Action OrCharge Sheet Pending Against The Applicant As OnDate, Enter Date of Charge sheet, Type and Vigilance, Ifnot Select “No”.If Employee is Eligible Click “Approved” Button, IfIneligible Click “Not Approved” Button.If Employee isEligible theSelect “Yes” andif not Select “No”and EnterReason forIneligible.If the Candidate is UnderSuspension, Select “Yes”and Enter Date ofSuspension, If not Select“No”.

FOR ENTERING PRIORITY MARKS:Navigation: Manager Self Service > Promotions > Clerical Promotions > On-Line approval > Enter PriorityMarks (CLK)Once Eligibility of all the applicants is updated in HRMS, their qualification and service marks are also required to beupdated On-Line for Subsequent Promotion Process.Enter EmplIDClick “Search” ButtonVerify theDetails

Verify Allthe DetailsSystem displays Qualification / service & Penalty Marks, if any for each applicant. CO / HO Division is required toVerify / Confirm the Correctness of the Marks so displaying before finally submitting the application. In Case anydiscrepancy, the same can be got rectified in the system itself by Clicking “Change Data”.Select “Yes” ifPriority MarksNeeded to beCorrected. If NotSelect “No”.If “to be Corrected” isSelected as “Yes”then Enter Marks.Click “Change Data” to ModifyPriority Marks Details.Click “Submit” Button.In Case the Marks displayed on the page are Correct, Select “No” Correction Required and “Submit” the Application.

EMPLOYEE TO VIEW THE APPLICATION STATUS:To View the Application Status and Acknowledgement No., Log in AgainEmployee Self Service > Promotion Application > Apply Online Application (CLK) > Find an Existing Value > ClicksearchClick “Search” ButtonHowever, If you are not able to open the application then your application has not been Submitted / Saved in theSystem. Please Summit again and ensure to note the “Acknowledgement No.” by following steps as Explained inPrevious Pages.In Case Application is not Saved, Following Message will appear on the Screen: “No Matching Values were Found”.Result fromIncumbentIncharge.Result from Circle Office / HO.Priority Marks Details