APPENDICES - Department of Education and Communities - NSW ...

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Ms Persson saw a particular interest come to fruition during theyear with the opening of the institute’s new exhibition space,The Muse, in the building which once housed the Museum ofApplied Arts and Sciences. This renovated facility will be usedto highlight the quality education and training provided tostudents throughout TAFE NSW. Alexandre Vassiliev,international costume designer, collector and historian, was oneof the first to mount a display in The Muse. Mr Vassiliev alsopresented a lecture series to students and the public on Europeancostume design from the Byzantine era to the early 20th century.The TAFE NSW - Sydney Institute Disability Action Plan, whichwas launched in 2001, demonstrated the commitment of MsPersson to providing opportunities for students and staff witha disability. Ms Persson continued the implementation of changesresulting from a physical access audit of institute buildings.Improvements to the value of $114,000 were undertaken duringthe financial year 2000/01, with a further $385,000 of workplanned for completion by June 2002.Ms Persson strengthened the links between TAFE NSW - SydneyInstitute and government schools by supporting vocationaleducation as an integral part of the new Sydney SecondaryCollege at Blackwattle Bay. In 2001, 750 students from 60government and 40 non-government schools attended over 60TAFE-delivered VET courses for high school students at theinstitute. A total of 70 students also sat for the first HSC examin industry curriculum framework courses in hospitality,information technology, business services, construction andmetal and engineering. Teaching staff from the TAFE and schoolsectors joined together at training development activitiesfocusing on the new HSC and the new industry curriculumframework courses.Ms Persson instigated a number of internal performance reviewsat the institute including self-assessment activities, 23 internalaudits, institute business plan reviews, the benchmarking ofcustomer satisfaction results with three other TAFE institutes,and a review of the timeliness and accuracy of course informationprovided to staff and the public. These reviews identified themajor challenges to be addressed during 2002, while increasingthe institute’s data store and analysis experience. They will alsoposition the institute for achievement of ISO 9001:2001 in April2002 and have led to the creation of a web-based courseinformation system, halving enquiry phone call waiting timesand allowing course information to be updated in less than fourhours.In mid 2001, Ms Persson attended an OECD sponsored Instituteof Management in Higher Education conference in Hong Kong.The five-day residential program enabled Ms Persson to briefthe NSW TAFE Commission Board on future directions for thesector and instigated the development of a high level seminar tobe held in 2002.Ms Persson is a member of the Boards of TAFE GLOBAL PtyLtd, Skilling Australia, the Darling Harbour Business Association,and the YWCA, and also sits on the Australian IndigenousTraining Advisory Council, the TAFE Quality Council, and theNext Generation Implementation Steering Committee.APPENDIX 7Return to School/TAFEThe aim of the Return to School/TAFE program is to give seniorexecutive officers in the Department of Education and Trainingfirst hand experience of the system they manage. It is alsoexpected to assist in developing policies.The program is designed so that senior executives spend fivedays per year in a school, district office, TAFE college or institutein city and rural areas. Those who are qualified will teachclasses, supervise playground activities, spend time in staffrooms and work in school offices. These officers will have theopportunity to listen to the concerns of students, teachers, parentsand industry.During 2001, a total of 14 of the Department’s most seniorexecutive officers were involved in the program. These officersspent more than 92 days in schools or colleges, which is anaverage of 6.5 days per officer for the reporting period.From January 2002 onwards, all members of the Department’ssenior executive service will spend five days per year in theReturn to School/TAFE program.250 NSW Department of Education and Training Annual Report 2001
APPENDIX 8Risk Management and Insurance ActivitiesRisk ManagementThe Department uses a risk-based approach for both thedevelopment of its audit plan and for conducting audits andreviews. Staff are trained in the principles and methodology ofrisk management. The methodology is used to assist auditorsand management to focus on risks relevant to the businessdirections of the Department.In 2001 Audit Directorate continued to work closely withmanagement and to conduct control self-assessment workshops.These workshops involve working with management to identifyand measure the risks of directorates not achieving theirobjectives. Risk mitigation (control) activities were evaluatedand action plans were developed to improve risk mitigationactivities.All TAFE NSW institutes submitted a signed statement ofresponsibility for internal control for 2001. These documentsstated that the objective of reducing risks to an acceptable levelhad been achieved and that a system of internal controls hadoperated satisfactorily during the period.The success of this approach has led to the development of arisk management course now available through the Department’sProfessional Support and Curriculum Directorate. This coursewill be available to all Departmental staff and public sectorstaff generally.Risk assessment workshops were conducted for Departmentalstaff as part of several audits. These included the PerformingArts Unit, Teacher Staffing and Accounts Receivable. Theseworkshops resulted in a shared understanding of risks by staffand greater acceptance and ownership of recommendationsmade to minimise risks and improve processes.Risk assessments were conducted on the development of variousIT applications including online job posting, online leaveprocessing, online leave enquiry, electronic casual pay claimsand the Professional Teacher Exchange Program.A risk assessment was also conducted to examine theadministration of the Intervention Support Program. Thishighlighted a need to improve monitoring procedures within theunit to ensure funded organisations provide the required levelof service which they are contracted to deliver.Insurance ActivitiesThe Department manages its insurable risks (such as workers’compensation, property, public liability and motor vehicle)through a risk management program and the NSW TreasuryManaged Fund Scheme. The Department has developed specificstrategies aimed at improving its performance in these areas.These strategies include:! motor vehicle risk management strategies! business continuity planning! Guidelines for Schools and TAFE Colleges and Campuses -Management of Serious Incidents! establishment of the Occupational Health, Safety andRehabilitation (OHS&R) Unit! programs aimed at the reduction of loss of, or damage to,school property.The Department manages non-insurable risks through soundadministrative and management practices and by implementingpreventative controls. During the reporting period, theDepartment continued to follow its codes of conduct and toprovide training in ethics, accountability and internal control.Business Continuity PlanningThe Department developed policy and guidelines for a BusinessContinuity Plan in 2000 and 2001. The aim of the plan is toensure that key organisational processes can be returned to servicewithin acceptable time frames and with defined prioritisation,should a disruption or disaster occur.During 2001 a template on how to develop local BusinessContinuity Plans was distributed to directorates. By the end of2001, directorates had completed the first draft of their plansand a review team had completed a gap analysis to ensure thatpotential disruptions had been identified. The Department’sdetailed Business Continuity Plan will be finalised by mid 2002.However, it will require constant review and regular updatesbecause of emerging risks.NSW Department of Education and Training Annual Report 2001 251
Page 1 and 2: APPENDICESNSW Department of Educati
Page 3 and 4: APPENDIX 1Legislative Context and C
Page 5 and 6: Ms Sam Thomas, TC, BEdDirector, Adu
Page 7 and 8: Master Painters Australia (NSW Asso
Page 9 and 10: Mr Colin Parker, BA, MEdStudDistric
Page 11 and 12: Mr Bernard Ollis, DipArt&Design, BA
Page 13 and 14: APPENDIX 6SES Performance Statement
Page 15 and 16: Major capital works projects were c
Page 17 and 18: The State Numeracy Plan provides a
Page 19 and 20: Enrolments continued to grow substa
Page 21 and 22: Hetty CislowskiAssistant Director-G
Page 23: During the year, Mr Sutton worked a
Page 27 and 28: Benchmarking Audit ServicesThe Depa
Page 29 and 30: Institute Management ReviewsTAFE NS
Page 31 and 32: TAFE teachers and related employees
Page 33 and 34: Initiatives for Staff With Disabili
Page 35 and 36: APPENDIX 13Overseas VisitsState Off
Page 37 and 38: State Office and Schools Cont’dPe
Page 45 and 46: TAFE InstitutesPeriod of Visit Name
Page 47 and 48: TAFE Institutes Cont’dPeriod of V
Page 55 and 56: APPENDIX 14Code of ConductThe Depar
Page 57 and 58: APPENDIX 17Freedom of InformationTh
Page 59 and 60: APPENDIX 18PublicationsA selection
Page 61 and 62: Title Purpose Frequency Phone/Inter
Page 63 and 64: APPENDIX 19Research and Development
Page 65 and 66: Project TitleMajor OutcomesAmountAl
Page 71 and 72: Programs and ServicesCulturally Inc
Page 73 and 74: TAFE institutes continued to provid
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APPENDIX 21Disability Action PlanTh
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the district level to provide profe
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APPENDIX 23ConsultantsConsultant Pr
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OrganisationNSW Federation of Schoo
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Grants to Community Organisations C
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APPENDIX 26Major Capital WorksMajor
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Project DescriptionSCHOOL EDUCATION
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TAFE EDUCATION SERVICES CONT’DPro
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APPENDIX 28Land DisposalIn 2000/200
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APPENDIX 31Government Energy Manage
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APPENDIX 33Privacy and Personal Inf
Page 111 and 112:
Directory of School District Office
Page 113 and 114:
IndexAAboriginal and Torres Strait
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RReading Recovery, 52Records Manage
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APPENDICES - Department of Education and Communities - NSW ...

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