Allan Hancock College

Allan Hancock College, Allan Hancock Joint Community College District 30 of 61Activities for the Coordination and Training Component:1. The matriculation coordinator regularly attends Region 6 matriculation coordination meetings andalso maintains contact with the matriculation unit of the California Community College Chancellor’sOffice in order to stay current with matriculation policies and procedures. (1.a -1.f)2. The matriculation coordinator conducts on-going, campus-wide training sessions to providematriculation information to faculty, administrators, and staff. (l.a-l.f)3. The matriculation coordinator regularly convenes the matriculation advisory committee todisseminate current campus, regional and statewide matriculation information. This campus-widecommittee reviews current procedures, policies, and reports, and provides guidance to thecoordinator. It further serves as a mechanism to disseminate information to its constituencies. (1.a-1.f, 2)4. Various matriculation subcommittees convene as need dictates, such as, selection of new assessmentinstruments, development of board policies and procedures, and the review and development ofprogress reports. The matriculation subcommittees also discuss and prepare recommendations andreport back to the matriculation advisory committee. (1.a – 1.f, 2)5. The matriculation coordinator, and the director of Admissions and Records discuss key aspects ofthe admissions component. The director of Admissions and Records is the primary training instructorfor the admissions and records staff. Training activities generally includes new procedures for dataentry and mainframe coding students’ matriculation status, transcript information, probation status,exemption status, etc. (1a, 2)6. The matriculation coordinator, assessment coordinator, matriculation program specialist, and thedirector of outreach and retention meet to review the new student orientation format. This includescontent, modes of delivery, and the provision of appropriate alternatives for bilingual services anddisabled students. (l.b, 2)7. The assessment coordinator meets with new test administrators to acquaint them with placement testsand available orientation options. A script of instructions is used to standardize the testing process.Test administrators are regularly informed of new and current procedures. (l.b, l.c, 2)8. The assessment coordinator attends regional and statewide conference to stay current in the areas ofassessment and administrative procedures. (l.c)9. Counseling staff receive in-service training to enhance their knowledge and understanding of thecurrent trends, methods, and techniques being applied in the areas of counseling and advising, andassessment. (l.b, l.c, 2)10. Coordination activities are regularly arranged with representatives of the English and mathdepartments, information technology services, the testing center, the counseling and matriculationdepartment, and the institutional research department. (l.a c, l.f, 2)11. All relevant written instructional materials, testing packets, study guides, and telephone recordingsfor START and ESL START information, are updated on a regular basis to reflect current assessmentpolicies and procedures. (l.c)