Policy Manual - USD 320

Preface-3T h e coding o r " t r acking" o f t erms i s b y l etter r ather t h an b y n u mber.L etter ( alpha) encoding o f f ers t wo major advantages o v er n u mber coding.Al etter system o f f ers more f l exibilit y . T h e code h as available 2 6 separate le t terst o u se compared t o o n l y t en d i g i t s. A l etter system r equires n o d ecimal p o ints.T h i s tends to reduce the likelihood of errors in reproduction and fi l i n g .At f i r st g l ance, l etter codes may l o o k strange compared t o t h e more f a-miliar d ecimal system. Yet i t t akes b u t a moment f o r a code - u ser t o appreciatet h e logic and simplicity of letter coding.T h e IndexT h e i n d ex i s d esigned t o h elp t h e u ser f i n d t h e subject d escribed in theappropriate p o l i cy. T h e i n d ex i s also cross - r eferenced t o state l aw as is eacht able of contents.T h e i n d ex also i n cludes many t erms n o t u sed i n t h e classification sy stem.T h ese " extras" appear in italic type and are cross - r eferenced to official descri p-t o r s. S o me o f t h ese t o p i cs are synonyms, e.g., Administrative Regul ations, see" Administrative Rules." Other classifications are i n cluded t o show where to p-i cs might b e p l aced i n t o t h e system b y l o cal classifiers, e.g., Jury Duty , see" L eaves and Absences."I n addition, major d escrip t o r s appear i n several p l aces i n t h e i n d ex. T h isagain is to facilitate the user's search for correct term placement in the sy stem.W h en Using This ManualT o u se t h i s manual p r o p erly, t h e r eader should l o o k u p t h e subject ma t teri n t h e i n d ex and t u r n t o t h e p o l i cy section f i r st. T h e r eader should check thet able o f contents f o u n d i n t h e f r o n t o f each p o l i cy section t o d etermine whethert h e d esired subject i s cross - r eferenced t o any o t h er p o l i cy and t o d etermine if