28 NEW VISION, Monday, January 16, 2012ADVERTNEW VISION, Monday, January 16, 2012 37Continued from page 27LAND REGISTRATION PROCEDURESACCESS TO ACCURATE LAND INFORMATIONStep 2The Applicant presents the document<strong>to</strong>gether with a pho<strong>to</strong>copy of the same<strong>to</strong> Office of Titles for processing. ThePho<strong>to</strong>copy is stamped ‘Received’ andreturned <strong>to</strong> the Applicant.Step 3The Applicant checks with the Officeof Titles after 5 working days for<strong>ver</strong>ification of identity in person.Step 4The Applicant checks with thepho<strong>to</strong>copy stamped on Received’ at theOffice of Titles after another 5 workingdays <strong>to</strong> confirm that the caveat hasbeen removed from the Register.Documents required: Letter ofWithdrawal of Caveat, set of Passportpho<strong>to</strong>graphs, and General receipts ofPayment.Fees paid: Stamp duty- UGX 5,000/=and Registration fees – UGX 10,000/=5. HOW TO REMOVE A CAVEATBASED ON A REQUEST BY ANOTHERPERSON OTHER THAN THE PERSONWHO PLACED ITStep 1The Applicant must have in his/herpossession an embossed letter called‘Withdrawal of Caveat’ or ‘Removalof Caveat’, one passport pho<strong>to</strong>,description of the land affected, andgeneral receipts of payment of stampduty and registration fees.Step 2The Applicant presents the documents<strong>to</strong>gether with a pho<strong>to</strong>copy of thesame, <strong>to</strong> Office of Titles for processing.The Pho<strong>to</strong>copy is stamped ‘Received’and returned <strong>to</strong> the Applicant.Step 3The Applicant checks with the Office ofTitles after 10 working days <strong>to</strong> establishif the 60 days Notice <strong>to</strong> the person whoplaced the Caveat was posted, <strong>to</strong> showcause why it should not be removed.Notice <strong>to</strong> the Cavea<strong>to</strong>r is posted and areceipt obtained, that is placed on thefile.Step 4The Applicant writes a letter notifyingthe Office of Titles that the 60 days haveended (lapsed) without communicationfrom the person who placed the caveatand therefore seeking removal of thesaid caveat.Step 5The Applicant checks after 10 workingdays <strong>to</strong> confirm that the caveat hasbeen removed from the Register.Documents required: Applicationfor removal of Caveat, one Passportpho<strong>to</strong>graph, Receipt <strong>to</strong> show Postage<strong>to</strong> the Cavea<strong>to</strong>r and General receipts ofPayment.Fees paid:Registration fees – UGX 10,000/=6. HOW TO REGISTER A COURTORDER, DECREE OR WARRANT OFATTACHMENTStep 1The Applicant must have in his/herpossession a duly sealed and authenticcertified copy of a Court Order orDecree or Warrant of attachment.Step 2The Applicant picks a bank invoice <strong>to</strong>pay 15,000/= as registration fee fromthe Cashier.Step 3The Applicant presents the CourtOrder and Receipt, with a pho<strong>to</strong>copyof the same, <strong>to</strong> the Office of Titles forregistration of the Court Order. Thepho<strong>to</strong>copy is stamped ‘Received’ andreturned <strong>to</strong> the Applicant.Step 4The Applicant checks after 10 workingdays <strong>to</strong> confirm entry upon theRegister.Documents required: Court Order /Decree / Warrant of Attachment andGeneral Receipts of Payment.Fees paid:Perusal Fee is UGX 5,000/=Registration fees – UGX 10,000/=.7. HOW TO REGISTERADMINISTRATORS OR EXECUTORSOF A WILL ON A LAND TITLEStep 1The Applicant must have in his/herpossession the Duplicate Certificateof Title, authentic Letters ofAdministration or Probate, a requestletter for registration of their namesas the administra<strong>to</strong>rs two passportpho<strong>to</strong>graphs and receipts showingpayment of Registration fees.Step 2The Applicant presents the full set oforiginal documents and a pho<strong>to</strong>copyof the same, <strong>to</strong> Department of <strong>Land</strong>Registration for processing. ThePho<strong>to</strong>copy is stamped ‘Received’and returned <strong>to</strong> the Applicant. TheApplicant checks with the Office ofTitles after 10 working days <strong>to</strong> collectDuplicate Certificate of Title.Step 3The Applicant upon presentation ofthe pho<strong>to</strong>copy stamped “Received”collects the Duplicate Certificate ofTitle. The Pho<strong>to</strong>copy is Stamped‘Returned’ on completion.Documents required: Application,Duplicate Certificate of Title, CertifiedLetters of Administration or Probates,Passport Pho<strong>to</strong>graphs and Generalreceipts of Payment.Fees paid:Registration fees – UGX 10,000/=.8. HOW TO ACQUIRE A SPECIALCERTIFICATE OF TITLE/ REPLACEA LOST OR DAMAGED TITLEStep 1The Applicant must have in his/herpossession an application for a SpecialTitle, Statu<strong>to</strong>ry declaration attached<strong>to</strong> application duly filled, signed bythe Applicant and Commissioned bya Commissioner for Oaths and twoPassport pho<strong>to</strong>graphs of the personrequesting for the Special Certificateof Title. The Applicant must have paidUGX 15,000/= as Registration feesand UGX 10,000/= as Stamp Duty(UGX 5,000/= on the Application &UGX 5,000/= on the declaration).Step 2The Applicant presents the fullset of original documents and apho<strong>to</strong>copy of the same <strong>to</strong> Office ofTitles for processing. The Pho<strong>to</strong>copyis stamped ‘Received’ and returned <strong>to</strong>the Applicant.Step 3The Applicant checks with the Officeof Titles after 5 working days <strong>to</strong>pick a letter <strong>to</strong> the <strong>Uganda</strong> Gazettefor notification of the public on theimpending issuance of a SpecialCertificate of Title.Step 4After 30 days notification, the Applicantpresents a receipt for the Gazette <strong>to</strong>the Office of Titles for confirmation ofthe publication.Step 5The Office of Titles <strong>ver</strong>ifies the receiptand the Gazette notice and proceeds <strong>to</strong>issue a Special Certificate of Title.Step 6After 10 days, the Applicant uponpresentation of the pho<strong>to</strong>copystamped ‘Received’ collects the SpecialCertificate of Title. The Pho<strong>to</strong>copy isStamped ‘Returned’ on completion.Documents required: Letter ofApplication for Special Title, Statu<strong>to</strong>ryDeclaration, Copy of the Gazette,Passport Pho<strong>to</strong>graphs and Generalreceipts of Payment.Fees paid:Registration fees – UGX 15,000/=Stamp Duty – UGX 10,000/=9. HOW TO CONVERT ALEASEHOLD TO A FREEHOLD LANDTITLEStep 1The Applicant must have in his/herpossession fully completed Forms 5& 19 in duplicate, a set of 3 authenticdeed plans, Duplicate Certificateof Title, 3 Passport Pho<strong>to</strong>graphs,Receipts of Payment and a forwardingletter requesting for a con<strong>ver</strong>sion fromLeasehold <strong>to</strong> Freehold title signedby the District <strong>Land</strong> Officer of therespective District where the land islocated.If the land was titled after the comingin<strong>to</strong> force of the <strong>Land</strong> Act (2 nd July1998), then a Surrender Deed/Agreement of the Lease is required. Itis prepared by the Secretary DLB <strong>to</strong> beexecuted by the DLB and the applicant/ registered proprie<strong>to</strong>r.Step 2The Applicant presents the full set oforiginal documents and a pho<strong>to</strong>copyof the same, <strong>to</strong> Department of <strong>Land</strong>Administration for Checking. ThePho<strong>to</strong>copy is stamped ‘Received’ andreturned <strong>to</strong> the Applicant. The Applicantchecks with the Department of <strong>Land</strong>Administration after 10 working days<strong>to</strong> confirm their approval or rejection,and is given a letter advising him/heron the fees <strong>to</strong> be paid.Step 3Once approved, the documents areforwarded <strong>to</strong> Office of Titles for issuanceof a Freehold Title. The Applicantchecks after 10 working days if thereis a Surrender Deed/Agreement <strong>to</strong> beprocessed.Step 4The Applicant presents the pho<strong>to</strong>copygiven <strong>to</strong> him/her by the Departmen<strong>to</strong>f <strong>Land</strong> Administration stamped‘Received’ and identificationdocuments on collecting the FreeholdTitle after 20 working days. Theapplicant signs and the Pho<strong>to</strong>copy isstamped ‘Returned’ on completion.Documents required: Forms 5 &19, Duplicate Certificate of Title,set of Deed Plans, set of Passportpho<strong>to</strong>graphs, General receipts ofPayment and a Requesting letter.Fees paid at the Ministry:Stamp duty- UGX 5,000/= andRegistration fees for the SurrenderDeed – UGX 10,000/=; RegistrationACCESS TO ACCURATE LAND INFORMATIONfees – UGX 10,000/=Assurance of Title – UGX 20,000/=issuance of the Title – UGX 20,000/=.10. HOW TO TRANSFER LANDUNDER LEASEHOLD AND FREEHOLDStep 1The Applicant must have in his/her possession fully completed se<strong>to</strong>f Transfer forms which include aTransfer form and two Consent forms,A pho<strong>to</strong>copy of the duplicate certificateof title and two authentic Passportpho<strong>to</strong>graphs of the buyer and seller.Step 2The Applicant presents the documents<strong>to</strong> the Valuation Division for valuationassessment for Stamp duty. TheApplicant checks with the ValuationDivision within a period of 3 workingdays <strong>to</strong> pick the form and proceed <strong>to</strong>pay stamp duty and registration feesin the Bank. Stamp duty is 1% of thevalue of the land as assessed by theChief Go<strong>ver</strong>nment Valuer.Step 3Pay the fees in the Bank, get a receiptand your Transfer form embossed. Getconsent from the Controlling Authorityof the Leasehold Title. Submit alldocumentation <strong>to</strong>gether with theDuplicate Certificate of Title, receiptsand pho<strong>to</strong>copies of all documents <strong>to</strong>the Office of Titles.Step 4The pho<strong>to</strong>copy is stamped ‘Received’and returned <strong>to</strong> the client. Theapplicant is asked <strong>to</strong> check after 10working days.Step 5The Applicant presents identificationdocuments and the Pho<strong>to</strong>copies <strong>to</strong>collect the Duplicate Certificate of Title.The Applicant signs for the Title andthe Pho<strong>to</strong>copy is stamped ‘Returned’on completion.Documents required: DuplicateCertificate of Title, set of Passportpho<strong>to</strong>graphs, embossed Transferform, consent form and Generalreceipts of Payment.Fees paid: Stamp duty- 1% of thevalue of the land; and Registrationfees – UGX 10,000/=; Consent fees –UGX 10,000/=; If it is a company anadditional UGX 5,000/=.11. HOW TO CORRECT ACERTIFICATE OR RECTIFY A TITLEStep 1The Applicant draws the attention ofthe error <strong>to</strong> the attention of the Office ofTitles in writing and submits it <strong>to</strong>getherwith the duplicate Certificate of Title.Where the rectification or correctioninvolves giving notice <strong>to</strong> parties, theapplicant checks after 5 working days<strong>to</strong> confirm despatch of Notice andthere after checks after expiry of thenotice for a completed action.Where such Notice is not required, aclient checks after 10 working days.Documents required:Writen Communication and DuplicateCertificate of Title.Fees paid: No fees required.12. HOW TO REPLACE A MISSINGREGISTRY COPY OR WHITE PAGEStep 1The Applicant must have in his/her possession a transaction <strong>to</strong> beregistered, a Duplicate Certificateof Title and a request letter for aSubstitute, Passport Pho<strong>to</strong>graph and aset of Pho<strong>to</strong>copy of all the documents.Step 2The Applicant presents the full set oforiginal documents and a pho<strong>to</strong>copyof the same, <strong>to</strong> the Office of Titles forprocessing of the Substitute Certificateof Title. The Pho<strong>to</strong>copy is stamped‘Received’ and returned <strong>to</strong> theApplicant.Step 3The Applicant checks with the Office ofTitles after 10 working days <strong>to</strong> confirmthe replacement of the original RegistryCopy and or White Page.Documents required: Letter ofApplication for Substitute, PassportPho<strong>to</strong>graph, Transaction <strong>to</strong> beRegistered.Fees paid: No fees required.13. HOW TO REGISTER A VARIATIONOF A LEASEStep 1The Applicant must have in his/her possession a letter from theControlling Authority for variation ofthe Lease, Duplicate Certificate of Titleand two Passport pho<strong>to</strong>graphs. If thevariation involves change of <strong>Land</strong> use,then Form PPA 3 is included.Step 2The Applicant presents thedocuments <strong>to</strong> the Department of <strong>Land</strong>Administration for assessment ofrevised ground rent and premium perannum and collects the documentsafter 3 working days <strong>to</strong> confirm theassessment.Step 3The Department of <strong>Land</strong> Administrationforwards the documents <strong>to</strong> the Officeof Titles for drafting of the Variationdeeds.Step 4The Applicant collects the Variationdeeds after 5 working days and takesthem for payment of stamp duty andRegistration fees and execution by theParties.Step 5The Applicant returns the embosseddocuments, dated, signed and sealedby the Chairperson and Secretaryof the Controlling Authority and theowner. A pho<strong>to</strong>copy of all documentsis also submitted, which is stamped‘Received’ and returned <strong>to</strong> theApplicant.Step 6The Applicant checks after 10 workingdays <strong>to</strong> collect the completed DuplicateCertificate of Title.Documents required: Letter fromControlling Authority for variation ofLease, Duplicate Certificate of Title,Variation deeds, set of Passportpho<strong>to</strong>graphs, and General receipts ofPayment.Fees paid:Stamp duty – UGX 5,000/= per copyRegistration fees – UGX 20,000/=.14. HOW TO TRANSFER MAILO LANDStep 1The Applicant must have in his/herpossession:• A Transfer form;• Two Consent forms;• Pho<strong>to</strong>copy of the duplicate Certificateof Title;• Two authentic Passport pho<strong>to</strong>graphsof the buyer and seller.Step 2The property or land is assessed atmarket value for purposes of theApplicant paying stamp duty which is1%The Applicant Checks after 3 workingdays <strong>to</strong> collect Assessment.Step 3.The Applicant pays the stamp duty andregistration fees in the bank and gets areceipt and transfer form embossed by<strong>Uganda</strong> Revenue Authority (URA).Step 4Submit all documentation <strong>to</strong>getherwith the Duplicate certificate of Title,Receipts and Pho<strong>to</strong>copies of alldocuments <strong>to</strong> the Office of Title. Thepho<strong>to</strong>copy is stamped ‘Received’. Theapplicant is asked <strong>to</strong> check after 10working days <strong>to</strong> collect the Title.Documents Required:• Duplicate Certificate of Title• Set of Passport pho<strong>to</strong>graphs.• Embossed Transfer form and consentform duly witnessed and dated.• General receipts of Payment.Fees paid at the Ministry/DistrictStamp Duty=1% of the value of the landRegistration fees UGX 10,000/= (Extraplots UGX 5,000/= each). Companyseal attracts additional UGX 5,000/=.15. HOW TO REGISTER A MORTGAGEStep 1The Applicant must have in his/herpossession:• Two sets of embossed, duly signedDated and witnessed MortgagesDeeds• Duplicate Certificate of Title• Two Passport Pho<strong>to</strong>graphs of theperson registering the MortgageStep 2The Applicant presents the full set oforiginal documents and a pho<strong>to</strong>copy ofthe same, <strong>to</strong> the same, <strong>to</strong> the Office ofTitles for processing. The pho<strong>to</strong>copy isstamped ‘Received’ and returned <strong>to</strong> theApplicant.The Applicant checks with the Office ofTitles after 10 working days <strong>to</strong> confirmentry of the Mortgage upon the Register.Step 3The Applicant upon presentation of thepho<strong>to</strong>copy stamped ‘Received’ collectsthe Duplicate Certificate of Title <strong>to</strong>getherwith a Mortgage Deed.The Pho<strong>to</strong>copy is stamped ‘Returned’on completion.Documents Required:• Two sets of Mortgage Deeds andDuplicate Certificate of Title• Set of Passport pho<strong>to</strong>graphs andGeneral receipts of paymentFees paid at the Ministry/DistrictStamp duty 0.05% of the value of theMortgageRegistration fees- UGX 15,000/=. If it isa company, an additional UGX 5,000/=is paid for perusal of company records.If the Mortgage affects more than oneTitle, UGX 5000/= is paid for each extraplot.Continued <strong>to</strong> page 38The land reforms are being implemented under the Second Private Sec<strong>to</strong>r Competitiveness Project (PSCP II)a Go<strong>ver</strong>nment of <strong>Uganda</strong> / World Bank funded Project managed by the Private Sec<strong>to</strong>r Foundation <strong>Uganda</strong> (PSFU)For further information contact the Ministry’s Spokesperson (Dennis Obbo) P. O. Box 7096 Kampala Email: dennisfo@mlhud.go.ug Website: www.mlhud.go.ug Tel: 0414 373511 Fax: 0414 230879