TECHNICAL BID - Bharat Petroleum

3.3 Log ‘out’ and ‘in’ time system3.3.1 The departure time from the loading location shall be recorded on the invoice/ stock transferdocument itself by the loading location and the dealer/ direct customer/ receiving location shallrecord the arrival and departure time of the TT on the same document.3.3.2 Carrier shall ensure that the trip time specified for the destination is strictly adhered to.4.0 PRODUCT RECEIPTThe procedure outlined hereunder is applicable for the receipts of product at the supply locations,dealers and direct customers.Responsibility towards handling of product shall be in accordance with the Marketing DisciplineGuidelines in force and Industry Quality Control Manual in force.4.1 Actions to be taken on arrival of the TT4.1.1 Recording of timingsArrival & departure time of the TT shall be recorded in the delivery document. If a bridging TT isused for deliveries by receiving location, it shall report back at the receiving location aftercompletion of delivery for monitoring of delivery time & handing over of banking instruments if any.4.1.2 Checking security locking systemThe security locking system shall be checked and if it is found O.K then proceed to 4.1.3. If foundtampered, then it will be construed as a malpractice and action shall be taken as mentioned in 4.2.4.1.3 Density checkingThe density of each compartment shall be checked. If the density variation at 15 degree Celsius iswithin +/- 3 kg/ m 3 as compared to the challan density of the product then proceed to 4.1.4. If thedensity variation at 15 degree Celsius is more than +/- 3 kg/m 3 or in case of doubt as to the qualityof product, then action shall be taken as mentioned in 4.2.4.1.4 Retained Tank Lorry samplesThe dealer/ dealer’s representative shall draw 4x1 liters of MS and/or 2x1 liters of HSD bottomsamples (composite from all the compartments proportionate to the quantity of the productreceived in each compartment after removing line contents) from the TT, seal & sample tag thesame before unloading the TT. Before taking the samples, the empty sample containers should berinsed with the same product from the TT. The label should be jointly signed by dealer / dealer’srepresentative and the TT driver. These samples will be called as “Retained Tank Lorry samples”.The dealer should hand over, against payment, 2x1 liter of MS and/or 1 liter of HSD samples to theTT driver/ representative of the carrier for retention by the carrier. In addition, the Carrier/TT driverwill have to pay a deposit of Rs. 300/- per sample container to the dealer. These samples shall beretained in line with Marketing Discipline Guidelines in force. The carrier with written mutualconsent may leave his samples in safe custody of the dealer.34