Premier Leave Management module 4pager.indd - VIP Payroll

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Employee Leave Transactions• Leave batches can beimported electronicallyusing MS Excel or time andattendance systems• Batch processing allowsfor the capturing of LeaveTransactions for all activeemployees in the CurrentProcessing Period, or foremployees in a specifi cDepartment, Pay Point,Category, Job Grade orLeave Category• A look-up facility whichdisplays a list of predefined codes is abvailablewhen doing Leave Batchinput. The user can accessthe look-up facility byclicking on the next tothe required optionEmployee Leave History• The Leave TransactionHistory automaticallyarchives all Leave Historyper employee• This function enables theuser to extract valuableLeave History peremployee, Department, Paypoint, Cost centre etc.• The extensive reportwriting tool, using theLeave Transaction History,empowers the HumanResources Managerto draw substantiatedconclusions with regardto leave trends in theorganisationGlobal Leave Activation• Global Leave Transactionscan be created for groupsof employees, e.g. allthe factory workers on aspecifi c production linego on 3 weeks Leave orAnnual shutdown• Only on Transaction isentered and all the selectedemployees and their LeaveDays screens are updatedaccordingly

Leave input on the Payslip Screen• Leave input may be donedirectly on the Payslipscreen• When entering an Earning,for example Leave Pay,you will be prompted tocomplete the details of theLeave Transaction at thesame time that the Earningvalue is calculated• This means that a LeaveTransaction may be enteredon the Payslip screen fromwhere the informationwill be updated to theEmployee’s Leave Daysscreen at the same timethat the relevant value iscalculated and displayedon the Payslip screenLeave calendar• When you enter aLeave Transaction foran employee, a LeaveCalendar is displayedfrom which you can selectthe dates on which theemployee will be on Leave• The Leave Calendar allowsyou to defi ne which daysare considered as PublicHolidays, so that thesedays are not included inthe calculation of the LeaveDays Taken when you enterLeave Transactions foran employee. The PublicHolidays are displayed inblue on the Leave CalendarReportingflexibilityTo enable the Human Resources Manager to effectively manage the Leave liability tothe company, VIP offers the user reporting capabilities to suit their unique businessrequirementsOver and above the standard Leave Reports that are incorporated in the Leave ManagenementModule, the system also offers user-defi ned reports that can be created by the user or a VIP consultantThe variety of Leave Reports available allows managers to effectively control the staff’s Leave withaccurate and up to date Leave informationStandard Reports included in the system:• The Leave TransactionReport which can beprinted either according toemployee or transaction• The Leave SummaryReport• Leave History Report• The Leave Planning andScheduling by MonthsReport• Full Leave TransactionAudit Report (also availableper employee on screen)RSA Branches +27 (0)861 55 44 33 Windhoek +264 (0)61 226 572Gaborone +267 318 7445 info@vippayroll.co.za www.vippayroll.co.za