2012 Itinerary Guide - Philmont Document Archives

The Adventure BeginsTour PlanUnits complete this form when planning for local, national, or international adventures. The plan helps ensurethe unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment isavailable for the adventure. The Tour Plan Worksheet is available for you to fill out and submit at this link:www.scouting.org/filestore/pdf/680-014_fillable.pdfA tour group must have its approved Tour Plan in its possession at all times and must display it when requestedby Scout officials or other authorized persons. All reservations by a tour group for overnight group camping oncouncil properties and military bases will be subject to the presentation of a Tour Plan on arrival. Philmontrequires that an approved Tour Plan be presented at registration.Tour DirectorCouncil contingents or multiple crew groups may wish to designate one Advisor to serve as the group’s TourDirector. His or her duties could include coordinating transportation for the crews, and handling all fiscalarrangements en route to, while at Philmont, and en route home. This person would schedule overnight stops,arrange lodging and meals, and be responsible for final fee settlement with the Philmont Registrar. The TourDirector serves as the chief liaison between the crews, the local council, and Philmont. He or she is expected tomeet the same physical requirements as the rest of the Advisors and accompany one of the crews on the trail.Tour Directors are often top Philmont promoters in their local council.TransportationTHE ARRIVAL PLANS AND CREW INFORMATION MUST BE ENTERED DURING ITINERARY SELECTION OR THEARRIVAL INFORMATION POST CARD IN THIS BOOK MUST BE MAILED AT LEAST 30 DAYS PRIOR TO YOURARRIVAL AT PHILMONT.Traveling to and from Philmont is an important part of the "High Adventure" experience. Most groups will findtransportation to be the largest expense in the budget. Study the various travel options before making a finaldecision. Choose the one that has the greatest appeal and is affordable.Public CarriersPhilmont participants have found public transportation providers to be reliable transportation to and from theranch. Consult the passenger department of any of the listed carriers for scheduling information and costs.Your local travel agency can also provide this service. A list of public transportation carriers that provide serviceto and from Philmont may be found in Appendix D on page 105.Private VehiclesThis method of transportation should be used only with full assurance that the vehicles are safe and the driversare reliable. Make sure there is adequate insurance coverage for each vehicle and that drivers meet licensingrequirements. Adhere rigidly to the Tour Plan requirements. Philmont is not responsible for vehicles parked inparking areas.Conduct While TravelingScouts and Venturers are respected nationwide because of how they travel and behave in public. Sharpappearing, properly uniformed Scouts and Venturers bring credit to themselves and the organization. You areScouting’s ambassadors! Use the buddy system - no one person ever leaves the group alone. Telephone aheadto your next stop to confirm or change a reservation. Do not use tobacco in public. Express appreciation tothose who extend courtesies to you along the way.2012 ITINERARY GUIDE 7 PHILMONT SCOUT RANCH, BSA