2012 Itinerary Guide - Philmont Document Archives

• Fill out the Itinerary Selection worksheet.Step 3 - The Crew’s Process• The Crew Advisor will have received the passcode provided by Philmont and provides it to the designatedprocessor to enter the itinerary selection information when Itinerary Selection worksheet is complete.• The designated Processor signs on to the Itinerary Selection website with the crew’s Expedition numberand passcode and enters the information from the worksheet. This includes contact information as wellas the five itinerary selections. If transportation and arrival information is known, it may be entered atthis time so the Arrival Postcard will not need to be sent to Philmont.• When the information has been entered correctly, the Processor will “Submit” it.• The system will assign the crew’s itinerary from the five choices entered. If none are available, theProcessor will be asked to enter five new choices.• The Processor prints the Itinerary Assignment page.• An email will be sent to the Crew Advisor confirming the assignment. This will be sent to the contactinformation entered by the Processor.Short TreksSeven-day Short Treks are scheduled on specific dates, generally in August. If your crew has been assigned aShort Trek, your Crew Advisor will receive a booklet of Short Trek itineraries similar in format to this guide. It isto be used rather than the Philmont TREKS 2012 Itinerary Guide. The Short Trek booklet will contain a postcardthat will be used to submit your five short trek itinerary choices. After this postcard is received by Philmont,one of the itineraries will be assigned and your Crew Advisor will receive an email with the assignment.Because the numbered itineraries in this Itinerary Guide do not apply to short treks, you will not use the onlineitinerary selection process. Please use the “special” Short Trek postcard attached to the cover of your ShortTrek Itinerary Booklet. The postcard with your crew’s itinerary choices must be received by Philmont no laterthan June 1.For additional information, also visit the official Philmont Scout Ranch website at www.PhilmontScoutRanch.org and theTooth of Time Traders at www.ToothofTimeTraders.com.2012 ITINERARY GUIDE 17 PHILMONT SCOUT RANCH, BSA