2012 Itinerary Guide - Philmont Document Archives

Arriving at Scouting ParadiseWatch for the signs leading to the Camping Headquarters Welcome Center, located on State Highway 21, fivemiles south of Cimarron, New Mexico. That is where all crews arrive. Your first day at Philmont will be full ofexcitement and adventure as your crew completes the busy tasks of preparing to hit the trail.Arrival/DepartureMany months of planning lead up to your arrival at Philmont! Arrange your travel itinerary to arrive at Philmontbetween 8:00 am and 11:00 am on your SCHEDULED arrival day. Please do not arrive a day earlier or depart aday later than scheduled unless required by airline or train schedules. Scheduled Expeditions will have priorityfor base camp accommodations over groups arriving early or departing late.IF YOU MUST ARRIVE EARLY OR DEPART LATE, REQUEST WRITTEN CONFIRMATION FROM PHILMONT.For example, if your Expedition # is 627-Z, your arrival date is June 27, 2012. If, because of transportationscheduling limitations, you cannot arrive on June 27 and must arrive on June 26, you must request and begranted permission for an early arrival. Philmont recommends groups attempt to utilize other alternatives iftravel arrangements require arriving or departing other than scheduled dates. Approved early arrivals/latedepartures will be assigned trail tents for lodging unless platform tent space is available (platform tent space isvery limited and is not released for early/late groups until late in the day. Please plan to stay in trail tents.) Thecharge for additional meals is $5.00/meal and extra lodging is $6.00 per person/per night if you use your owntents or $10.00 per person/per night if you use Philmont tents. These additional fees will be collected uponcheck in at Registration.YOU MUST EMAIL PHILMONT REQUESTING APPROVAL FOR AN EARLY ARRIVAL OR A LATE DEPARTURE INADVANCE, IF YOUR TRAVEL ITINERARY REQUIRES A LAYOVER (camping@PhilmontScoutRanch.org). Allapproved layovers are limited to groups traveling by public transportation and only for one night —either onarrival or on departure.If you are delayed en route and will not arrive at your scheduled arrival date/time, please notify Philmont bycalling (575) 376-2281 and ask for the Logistics Department.Your expedition begins with lunch on your arrival day (Day 1), you’re off the trail on Day 12, and departPhilmont after breakfast on Day 13. The Philmont fee covers 36 meals, 12 nights lodging, staff, and programsupplies. Prorating for missed meals is not an option. Your arrival time will determine your first meal atPhilmont. Meals are served at the following times:Breakfast Lunch SupperTRAILBOUND CREWS: 6:30 a.m. 11:30 a.m. 5:00 p.m.HOMEBOUND CREWS: 5:45 a.m. or 7:00 a.m. 12:15 p.m. 5:45 p.m.Each Philmont Expedition concludes after breakfast on Day 13. On your departure day, Philmont offers either aContinental Breakfast at 5:45 a.m. or the Regular Breakfast at 7:00 a.m.; you will make your selection upon check-inat Philmont on Day 1. Continental breakfast will not be available prior to 5:45 am on the day of your departure.Each crew departing Philmont should make every effort to schedule departure after 5:45 am. Very earlydepartures disturb others and prevent individuals from obtaining adequate rest before they start their long triphome.2012 ITINERARY GUIDE 11 PHILMONT SCOUT RANCH, BSA