2012 Itinerary Guide - Philmont Document Archives

Emergency Telephone Number at Philmont24 HOUR EMERGENCY NUMBER — (575) 376-2281Telephone calls to any of your group should be restricted to extreme emergencies only! Since Philmontcomprises 215 square miles of rugged mountain wilderness, it can require several hours (or even days) totransport a participant from some camps to return an emergency phone call. If this becomes necessary, it willspeed contact when the caller has the full name and expedition number of the person being contacted.Messages from HomeIn the event that a family emergency occurs at home while the crew is on the trail, the family is encouraged tocontact Philmont’s Logistics Department (24-hours a day) at (575) 376-2281 to discuss the issue. Logistics, inconjunction with Philmont’s Chaplains and the family can determine the best and most practical course ofaction.Crew Lockers / SecurityPhilmont provides crew lockers and safekeeping (vault) storage service for crews. Crew lockers (2' x 2' x 3') areavailable for items not needed on the trail. These lockers are limited and groups traveling by private vehicle willbe required to store items in their vehicles. Crews using lockers will be limited to two (2) lockers, based onavailability. Safekeeping storage is available for valuables such as tickets, vehicle keys, credit cards, etc. Itemsare sealed in envelopes and placed in the vault in Registration. Never leave valuables in tents or unattended!Philmont is not responsible for lost or stolen items.Backpacking StovesPhilmont requires crews to use backpacking stoves. You may bring your own or purchase them at Philmont.Visit www.ToothofTimeTraders.com for great information on stoves and fuel for your Philmont expedition.If you are traveling by commercial transportation you will need to ship your stoves and fuel bottles by US PostalService (parcel post only), United Parcel Service or FedEx. Your package must be sent using ground service only.If you plan to ship your stoves and fuel bottles please do the following:• Wash fuel bottles with hot, soapy water and air dry for at least 12 hours.• Purge stoves with attached tanks until they sputter and go out.• Box stoves and fuel bottles. Do not ship matches, lighters, compressed fuel canisters or other hazardousmaterials.• Please use the following Philmont address:Advisor’s Name, Expedition Number47 Caballo RoadCimarron, NM 87714This is the address for participant mail and will be delivered to the Camping Headquarters Mail Room.Please ship your box and allow ample time before your arrival, at least 2 weeks.• If you are using UPS or FedEx we strongly recommend that you obtain a prepaid return shipping label.Without a prepaid return shipping label, Philmont will assist you by shipping with the US Postal Serviceor UPS.• At the conclusion of your expedition the Philmont Mail Room will coordinate the shipping of your itemshome. Similar steps in preparing your stoves and fuel bottles will be required. Stoves with attachedtanks must be purged and fuel bottles must be washed with hot soapy water. The Mail Room will allowthe items to air dry before the boxes are sealed and shipped. This part of the process will usually takeplace after your crew has departed the ranch. Return instruction sheets will be provided when youarrive at the Ranch.2012 ITINERARY GUIDE 9 PHILMONT SCOUT RANCH, BSA