English - Colgate

Colgate’s Information Technology Resources, as well as Social Media, should be used in a respectful,professional manner for Colgate business purposes except for limited and appropriate personal purposes.In addition, the following uses are prohibited:• Harassing, discriminating, offensive, defamatory, fraudulent or threatening messages, includingthose that offensively address race, religion, national origin, ethnicity, color, sex, gender identity, age,citizenship, veteran status, marital status, disability or any other characteristic protected by law.• Unauthorized distribution of Colgate confidential or trade secret information or unauthorizeddiscussions of Company business or internal processes on any external site.• Causing or permitting security breaches or disruptions of network communication, and/or improperlyrevealing your user ID or password to others or allowing others to use your user ID or password.• Any other use prohibited by the Company’s Business Practices Guidelines or Guidelines on UsingInformation Technology Resources and Social Media.Except as limited by applicable laws, Colgate reserves the right to monitor, access and review all CompanyInformation Technology Resources in appropriate circumstances at the Company’s discretion andpursuant to applicable laws. The Company’s right to monitor, access and review all Company InformationTechnology Resources extends to business as well as personal information created, stored or transmittedusing Company Information Technology Resources, and also includes Social Media sites visited viaCompany Information Technology Resources. Employees should have no expectation of privacy withrespect to such business or personal information.Colgate reserves the right to restrict or terminate any user’s access to or use of Colgate’s InformationTechnology Resources at any time, for any reason, with or without advance notice, except where prohibitedby law.Q:A:I often visit blog sites when relaxing at home, and last week, I noticed comments from a former employeedescribing his experience with our Company in a very negative manner. This upset me very much. May Irespond to these comments?You may not respond to comments on behalf of the Company. However, you are free to respond on a personalbasis, as long as you are not violating the Company’s guidelines on using Information Technology Resources andSocial Media and are not disclosing the Company’s confidential or proprietary information. You are also stronglyencouraged to bring this matter to the attention of your manager or Human Resources.Q:A:My daughter and I sometimes use my Company laptop to access the Internet. She recently asked if she anda friend can use my computer while I am out of town this weekend. Is it okay to give them my log-on andpassword?No. Log-ons and passwords help to keep our Information Technology Resources secure. You should not disclosethis information to anyone. Also, it is not advisable to tape log-ons or passwords to your computer or keep them inyour computer bag. In addition, you can better protect Company data from unauthorized users by changing yourpasswords periodically. Moreover, family members should not be using your Company laptop for personal use.COLGATE-PALMOLIVE COMPANY 13