On Tenderer's Letter Head - GMDC

P a g e | 7A. General Instructions:Instructions to Bidders / Tenderers1. Specification, quantity, unit, rate, taxes, duties, freight, insurance, packing,forwarding etc. should be mentioned separately and clearly.2. Please indicate Rate/Unit and value both in figures and in words.3. Quotation should be clear and legible. No correction, over-typing or over-writingshall be permitted in the Price Bid.4. Tenderers are requested to return our drawings enclosed with enquiry issued alongwith quotation / regret letter.5. Tenderers who submit their offers shall be deemed to have read, understood andaccepted the terms & conditions of the tender.B. General Terms & Conditions:1. ELIGIBILITY CRITERIAOnly proven manufacturers/Authorised Dealers/Distributors are entitled to quote.Authorised Dealers/Distributors will have to submit along with the offer, Dealership/Distributorship Certificate of their principal with date of appointment and valilditysigned by authorized signatory.Photocopy of complete and valid BIS License/DGMS approval, wherever reauired,with the list of items attached should be enclosed.In case the Tenderers submit self attested copies of registration certificte ofDGS&D/NSIC. License from BIS and approval certificate issued by DGS&D /OtherIndependent Statutory Bodies of Govt. of India along with the tender, suchdocuments should be duly attested by Notary Public.2. The bidders will be satisfying the following condition:-They shall also have enough experience in supply of similar material. Proof for theexperience shall be produced along with the technical bid.3. THE TENDER & THE OFFER:For Online submission:a) It is a three-bid system. The bids are required to be submitted on line athttps://nprocure.com by the date and time prescribed in the tender notice asunder:Part – I Preliminary Bid

P a g e | 8- To be submitted online about the details of Tender fee and EMD.Part - II Technical bid- Technical bid documents i.e. forms are to be submitted on line. However, thedocuments required to be submitted in support of forms as well as tender feeand EMD in the desired form shall be placed in sealed cover super-scribed“TECHNICAL BID, Tender No. 042/12-13 and Name of work ”, should besubmitted separately at Corporate Office, Ahmedabad before stipulated time.Part – III Price-bid- to be submitted on line only OR open tender before the stipulated time.4. OPENING OF BIDSa. E-tendering procedure is explained as above.b. Preliminary bids will be opened after verification of receipt of paymenttowards Tender fee and EMD. The bidders will able to view it on theircomputers on date and time notified in tender notice.c. On verification of the supporting documents, technical qualification of thebidders will be assessed. The successful bidders will be communicated thedate and time of on line opening of price bids by fax or telephone or email orSMS. However, all the bidders will be able to view the price bids online ontheir computers.5. CORRIGENDUM:Corrigendum if any shall be uploaded on https://nprocure.com only. Please notethat there is no provision to take out the list of parties downloading the tenderdocument from the above referred the websites. As such tenderers are requestedto see the website once again before due date of tender opening of ensure thatthey have not missed any corrigendum uploaded against the said tender afterdownloading the tender document. The responsibility of downloading the relatedcorrigendum, if any, will be that of the downloading parties.No separate intimation in respect of corrigendum will be sent to tenders who downloaded the tender document from the website as information in this respect will notbe available to website https://nprocure.com6. Earnest Money Deposit:(a)A non-interest bearing Earnest Money Deposit of Rs. 30,000.00 (RupeesThirty Thousand only) shall be paid along with the tender, enclosed withTechnical Bid documents in seal cover super scribed “TECHNICAL BID”, inform of

P a g e | 91. DD in favour of GMDC Ltd. payable at Ahmedabad from anyNationalised or scheduled banks (not being a cooperative Bank), or2. Call deposit receipt issued by Nationalized or IDBI, ICICI, Axis, HDFCbanks only, duly pledged to GMDC or3. National Savings Certificate / Fixed Deposit Receipts issued by a PostOffice / Nationalised Bank or IDBI, ICICI, Axis, HDFC Banks only dulyendorsed in favour of GMDC. or4. Bank Guarantee, issued by a Nationalised or IDBI, ICICI, Axis, HDFCbanks only in India valid for a period of not less than 3 (three) monthsbeyond the proposed validity of bid.Any pending dues against invoice or any other deposit lying with theCorporation will not be adjusted against Earnest Money Deposit Any tendersubmitted without Earnest Money shall be summarily rejected and no claimshall be entertained on such rejected tenders.(b) The unsuccessful bidders will be refunded the EMD amount by way of crossedcheque within 05 days of finalisation of the tender.(c) The EMD of the successful bidders shall either be adjusted as a part of securitydeposit, if desired by the tenderer or shall be refunded by way of crossedcheque on receipt of security deposit amount as Stipulated in clause No. 6.(d) If the party does not accept the work order issued by G.M.D.C., then EMDamount paid by the bidder will be forfeited.7. Security Deposit:The successful Tenderer shall have to deposit Security Deposit @ 5% of the ordervalue (Including EMD) within a fortnight after receipt of the order. (in the case ofSSI Industries, 3% is applicable) by way of1. DD in favour of GMDC Ltd. payable at Ahmedabad from any Nationalised orscheduled banks (not being a cooperative Bank), or2. Call deposit receipt issued by Nationalised or IDBI, ICICI, Axis, HDFC banksonly, duly pledged to GMDC or3. National Savings Certificate / Fixed Deposit Receipts issued by a Post Office/ Nationalised Bank or IDBI, ICICI, Axis, HDFC banks only duly endorsed infavour of GMDC. Or4. Bank Guarantee, issued by a Nationalised or IDBI, ICICI, Axis, HDFC banksonly in India valid for a period of not less than 3 (three) months beyond theproposed validity of bid.If the successful Tenderer does not pay Security Deposit or does not supply thematerial as per our order or does not fulfill any of the terms & conditions of thistender, Earnest Money Deposit paid by such Tenderer shall be liable to be forfeitedby the Corporation.

P a g e | 10Security Deposit paid by the successful Tenderer shall be liable to be forfeited bythe Corporation, if he is not able to supply the material in accordance with the terms& conditions and the Tenderer shall be liable to late supply of the material underthis clause.Security Deposit paid will be refunded within 60 days after the execution of theorder satisfactorily.Earnest Money / Security Deposit will not bear any interest.8. No Relaxation on EMD/SD.Unit registered with Govt. of Gujarat / National Small Industrial Corporation Ltd., AsSSI Unit will not be exempted form paying Earnest Money Deposit / SecurityDeposit in any case. Cheque will not be accepted.9. Specification & Technical details as given in the tender shall be clearly confirmed inthe offer. In case any deviation is proposed, it shall be clearly highlighted. All otherinformation required (technical) literature, leaflet, price list etc. should be furnished.However, the decision of the company regarding the acceptability of the deviationshall be final.10. PRICE:Bidders are requested to quote the rates strictly as per the terms and conditionsmentioned in the Tender Document. Rate quoted by the Tenderer should be firmand no price increase will be allowed to the tenderer during the supply period. Thetenderer should quote price only on free delivery at our Project basis. The ratesother than (FOR project basis) (our project basis) will not be considered.11. Validity:Rate quoted shall remain valid for 120 days from the date of opening of theTechnical-Bid, which shall have to be extended unconditionally for further maximumperiod of 30 days, as deem fit by the Corporation.12. Taxes, duties & levies.Taxes, Duties & Levies (Sales tax, Excise duty, Countervailing duty, EducationCess, Service Tax etc.) shall be clearly mentioned in your offer. In case these arenot mentioned it shall be presumed that quoted rate is inclusive of all taxes, duties& levies. Where Excise Duty is applicable and inclusive and rates are notmentioned CenVAT credit shall not be considered for tender evaluation. WhereExcise Duty is applicable as on date of dispatch and inclusive and present ratementioned is less than maximum rate, such present rate shall be considered forCenVAT credit. Tenderers must clearly indicate the applicability of concessionalrates of sales tax. Tenderers must also mention their Sales Tax Registration & ECCnumber, PAN number in the offer.In case order is placed on you, changes by statutory body causing variation in orfresh imposition of taxes/duties/levies shall be applicable only within the contractual

P a g e | 12this purpose goods carried by the railway or other carrier shall be deemed to becarried at the risk of the supplier. If on inspection at final destination, the companydiscovers any loss in goods supplied or the goods are received in damagedcondition or in the opinion of the company these are not of the contracted qualityand specification the company will be entitled (not-with-standing that the property ofgoods shall have passed on to the company) to refuse acceptance of the goodsaltogether and claim damages and/or cancel the contract and buy its requirement inthe open market at the risk and cost of the supplier, reserving always to itself, theright of forfeiture of any amount found due and payable or the deposit, if any,Placed by the supplier for the due fulfillment of the contract as also to recover anyamount, if already paid, along with interest @ 18% p a.19. Responsibility for packing and preservation:The supplier is responsible for the stores being sufficiently and properly packed fortransportation and also for suitable preservation to avoid deterioration during transitand also storage at Project - Stores. Indication for validity of such preservationshould be clearly mentioned so as to enable GMDC projects to make arrangementsfor re-conservation thereafter. Validity for such preservation should not be less thana year unless otherwise advised taking into account the nature of the goods.Please indicate your standard packing norms / details in the offer.20. Tenderer have to advise the name of the reputed Industrial/Governmentundertaking to which they have supplied items mentioned in the tender. Also pleasegive your complete organization detail / company profiles.21. Tenderer, if registered under DGS&D rate contract shall have to furnish particularsof rate contract stating the no. of rate contract, period, date & DGS&D rate togetherwith a copy of the rate contract. In such cases, the DGS&D rate only shall have tobe quoted.22. If Tenderer is a SSI Unit, please state SSI No. and attach copy of the registration asSSI Unit.23. Effect of increase in E.D. due to the higher turn over of the party will not beconsidered in any case.24. Order will be issued to the successful bidder and in any case request for changingbidder name will not be considered.25. The tender submitted in contravention of the terms & conditions stated herein willnot be considered.26. No conditional tender will be accepted and will be rejected out rightly. Conditionaltender will not be read at the time of Opening.27. For any typographical error in this tender, decision taken by Corporation will be final& binding to all the bidders.28. Weight / Quantity of material supplied: The weight / quantity recorded at ourProject will be taken as the basis of payment.

P a g e | 1329. In case of disputes or difference of opinion in the interpretation of any of the terms& conditions of this tender, the decision of the Managing Director, of GMDC shallbe final and binding to all.30. In case of medicines, chemicals and other items having limited shelf life, the leftover shelf-life of each item at the time of delivery should be at least 80%.31. The Corporation reserves the right to reject any or all without assigning anyreasons thereof. The corporation also reserves the right to amend, alter, increaseor decrease the quantity of the material during any month due to change in theproduction pattern. If necessary to do so the Corporation reserves right to terminatethis contract, without assigning any reasons thereof to the tenderer. For any of theabove act, the Corporation does not accept any liability or any financial or otherloss that the tenderer may have to suffer in exercising this power by theCorporation.31.1 If the tender documents and forms referred to in the tender are not submitted or aresubmitted but not found duly filled in and unsigned, will result in rejection of thetender.1) In the event of space being insufficient for furnishing required information,additional sheets may be used and signed.2) Canvassing in any form may lead to rejection of the offer.3) Bids once submitted shall not be returned and shall remain the property of thepurchaser.4) The tenderer who have earlier been awarded contract by the company for any jobwhich they either did not accept or have abandoned if or contract has beenterminated by the company for breach of conditions, shall not be eligible toparticipate in this tender.5) To assist in the scrutiny, evaluation and comparison of bids, the Corporation may,at its discretion, seek from any or all bidders, clarification(s) on his/their Bids,including technical information, documents and materials after the Technical BidOpening but before opening of the Price Bid (part-II). The request for clarificationand response shall be in writing or by fax, but no change in the final price orsubstance of the bid shall be permissible.32. The Court at Ahmedabad in Gujarat State only will have jurisdiction to deal with anddecide any legal dispute or contravention between the parties hereto.33. GMDC reserve the right to split the contract between two or more bidders as deemfit.

P a g e | 14Special terms and conditions1. Successful supplier has to submit the original Mill certificate mentioning physicalproperties and chemical composition along with the supply of the material.2. If required, all material will be witness for Hard Stamping by us & same will be sentfor testing at Govt./ Govt. approved lab.2.1 Laboratory test will be witness by us.2.2 Before delivery of Material, same shall be witness for identification( hardstamping)3. PMI ( Positive Identification test) test shall be carried out with portable handheldAnalysers at our site by the supplier in presence of GMDC representative. It is theresponsibility of the supplier to make necessary arrangement for PMI test at site attheir cost. GMDC will not make any extra payment towards PMI test.4. Chemical composition shall be match with the test report of lab as well as PMI test.5. The surface of plates should be free from scratch mark, pitting marks and should bein good condition.6. If the PMI test failed for a particular plate/plates then the rejected material has to betaken back by the supplier at his own cost and supply the right material in lieu ofrejected material.

P a g e | 16TENDER NO. 042/12-13FORM - BDetails to be furnished by the tenderer.All the details about the description mentioned below is required to be furnished byTenderer to qualify in Technical bid for Tender Fee for e-Tender No.042/12-13 is invitedfrom Manufacturer/Authorize dealers for Supply of VERIOUS TYPE OF MS STEELfor Power Project, Nanichher, Tal.Lakhpat, Dist.Kutch(Gujarat)SR.DESCRIPTIONNO.1 Name of the Tenderer with FullAddress, Telephone Nos., Fax No., E-mail Address, Mobile No. etc.Please also provide details of nearestBranch Office if any.2 Whether the Tenderer is Manufactureor Authorized Dealer or Trader. IfAuthorized Dealer, please furnish validcertificate of their Principal.3 Whether the Tenderer is a Joint StockCompany, Hindu Undivided Family,Individual or a Registered PartnershipFirm. (Enclose attested copy of Deedsor Article of Association).4 Name of the person holding the powerof attorney, if any. (Enclose attestedcopy of power of attorney).5 Name of the Partners / Directors withtheir present & permanent address andtheir liabilities in other firms, in whichthey are either employed or partners.(Enclose attested copy of partnershipdeed).6 Information of the similar workingexperience during last three yearsalong with list of clients with address &phone numbers. (Enclose copy of Min.3 orders in last 3 years).7 Value of the above job executed.(Please enclose copy).8 Period of the above job executed.DETAILS

P a g e | 179 Name of bankersFull AddressTelephone/Fax No.10 List of Machinery available in yourworks. (Please clearly specify the make& capacity of machinery installed)11 Technical qualification and experienceof the proprietor or partners and leadingtechnical employees of the firm withdetailed bio-data.12 Copy of P.F. code no. from RPFC officeif applicable. Copy of the certificate maybe provided.13 Whether registered vendor in any otherGovt. Deptt. / Public U/T / Others.If yes, then furnish the details pertainingto class and the amount qualified totender (Enclose copy).14 Has the applicant or its Partners orDirectors been black-listed in past byany Govt. Deptt. Or any other body?15 Turn over/Net profit during last 3 years.(Please attach copy).16 Mention Technical Specifications withMake & Model offered by you.17 Technical Specifications & requiredtesting accepted?18 Income Tax PAN NoYear Turn-Over Profit2009-20102010-20212011-201219 Service Tax No., if applicable.20 Whether E.M.D. paid or not? Yes / No21 Central Sales Tax / State Sales Tax No. CST No.GST TIN No.22 Whether Penalty Term accepted? Yes / No23 Whether Payment Term accepted? Yes / No

P a g e | 1824 Whether Guarantee accepted? Yes / No25 Whether Validity Clause accepted? Yes / No26 Whether Delivery Period accepted? Yes / NoNOTE:(1) It is compulsory for the tenderer to furnish the details against each of above itemsand wherever it is not applicable, it may be mentioned so against the respectiveitem.(2) Decision of the management regarding the qualifying / disqualifying the Tenderershall be final and binding to the tenderer and no correspondence in this behalf willbe entertained.

P a g e | 19TENDER NO. 042/12-13FORM – ‘C’DETAILS OF SIMILAR SUPPLY TO VARIOUS CLIENTS IN LAST 3 YEARS. :Sr.No.Name of Client with Address &Contact No.WorkOrder/PurchaseOrder No. andDateDocumentaryEvidence submittedor not.1 YES/NO2YES/NO3YES/NO4YES/NO5YES/NO

P a g e | 20TENDER NO. 042/12-13FORM – ‘D’TECHNICAL SPECIFICATIONSupply of SS PLATE for our Power Project, Nani chher, Tal.Lakhpat, Dist. Kutch.DESCRIPTIONQTY(MT)CHANNEL, MOC: M.S., SIZE: 125 X 65 MM 02CHANNEL, MOC: M.S., SIZE: 150 X 75 MM, 02PLATE, MOC: M.S., THICK: 08 MM, STD SIZE 05PLATE, MOC: M.S. THICK: 04 MM, STD SIZE 05PLATE, MOC: M.S. THICK: 03 MM, STD SIZE 03CHANNEL, MOC: M.S., SIZE: 100 X 50 MM 02CHANNEL, MOC: M.S., SIZE: 75 X 40 MM 02PLATE, MOC: M.S. THICK: 06 MM, STD SIZE 04PLAIN PLATE, MOC: M.S, THICK: 12 MM 06M S ANGLE 65 X 65 X6 02ANGLE 50 X 50 X 6 MM, MOC: M.S., P/N: 1 MTR=4.5 KG, EACH 02ANGLE LENGTH: 6.1 MTRANGLE 75 X 75 X 6 MM P/N:1MTR=6.8KG 02VENDEROFFERMake :JINDAL, SAIL, SALEM, ISPAT, TATA Only. No any other make will beacceptable or considered.

P a g e | 21GMDCPRICE BIDe-TENDER NO. 042/ 12 - 13FORSUPPLY OFMATERIAL FOR VERIOUS TYPE OF MS STEELFOR OURPOWER PROJECT, ATPSTAL.LAKHPAT, DIST. KUTCH(GUJARAT)PURCHASE DEPARTMENTGUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED(A Govt. of Gujarat Enterprise)“Khanij Bhavan”, 132 Ft. Ring Road, Nr. University Ground, Vastrapur, Ahmedabad-380052.Phone : 079-27910933(D)/27913200/3501/0665/1662 Fax: 079-27913891/1454E-mail : purchase@gmdcltd.com Website : http://www.gmdcltd.com

P a g e | 22GMDCPRICE BID ( ON LINE)e-TENDER NO : 042/ 12-13.We, M/s. __________________________________________ quote our rate as under against your Tender No.042/ 12-13.Quantity DESCRIPTION CODE NO. UOM BASICPRICE02 CHANNEL, MOC: M.S., SIZE: 125 X 65 MM 0230081 Tonnes02 CHANNEL, MOC: M.S., SIZE: 150 X 75 MM, 0230082 Tonnes05 PLATE, MOC: M.S., THICK: 08 MM, STD SIZE 0230790 Tonnes05 PLATE, MOC: M.S. THICK: 04 MM, STD SIZE 0230186 Tonnes03 PLATE, MOC: M.S. THICK: 03 MM, STD SIZE 0230187 Tonnes02 CHANNEL, MOC: M.S., SIZE: 100 X 50 MM 0230800 Tonnes02 CHANNEL, MOC: M.S., SIZE: 75 X 40 MM 0230808 Tonnes04 PLATE, MOC: M.S. THICK: 06 MM, STD SIZE 0230926 Tonnes06 PLAIN PLATE, MOC: M.S, THICK: 12 MM 0232694 Tonnes02 M S ANGLE 65 X 65 X6 0230402 Tonnes02 ANGLE 50 X 50 X 6 MM, MOC: M.S., P/N: 1 0230006 TonnesMTR=4.5 KG, EACH ANGLE LENGTH: 6.1 MTR02 ANGLE 75 X 75 X 6 MM P/N:1MTR=6.8KG 0230078 TonnesExciseDutyTaxesPackingChargeInsuranceChargeTransportationChargeTotal ForEachTotalAmountSIGNATURE OF TENDERER