Administrative & Finance Committee Meeting - April 8 ... - Omnitrans

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This needs to be done by the end of todayADMINISTRATIVE & FINANCE COMMITTEEMINUTESMarch 4, 2013ITEM #D1The Administrative & Finance Committee meeting was called to order by Acting Chair DickRiddell at 12:02 a.m. on March 4, 2013. Chair Alan Wapner came later in the meeting.Committee Members AttendingCouncilmember Alan Wapner, City of Ontario, Committee ChairMayor Paul Eaton, City of MontclairCouncilmember Frank Gonzales, City of ColtonVice Mayor Ed Graham, City of Chino HillsCouncilmember Dick Riddell, City of YucaipaMayor Pro Tem John Roberts, City of FontanaMayor Walt Stanckiewitz, City of Grand TerraceCommittee Members AbsentMayor Pro Tem Paul Foster, City of RedlandsSupervisor Gary Ovitt, County of San BernardinoOmnitrans Staff & Others AttendingMilo Victoria, CEO/General ManagerRobert Miller, Chief Financial OfficerWendy Williams, Director of MarketingSam Gibbs, Director of Internal Audit ServicesDon Walker, Director of FinanceRay Lopez, Director of Safety & SecurityMarjorie Ewing, Director of Human ResourcesJennifer Sims, Director of ProcurementEugenia Pinheiro, Contracts ManagerMilind Joshi, sbX Project ManagerMaurice Mansion, Treasury ManagerBart Hayashi, Construction ManagerDennice Raygoza, Sr. Contract AdministratorChristine Van Matre, Contract AdministratorCasey Dailey, SANBAGBeth Kranda, VTransJessica Jacques, VTransRoger Hatton, JacobsJeff Caldwell, ATU Local #1704 PresidentGerald Nunez, ATU Local #1704 Vice PresidentFrank Uribe, ATU Local #1704 StewardCarol Angier, Administrative SecretaryC. Possible Conflict of Interest Issues2
Administrative & Finance Committee MinutesMarch 4, 2013NoneD. Agenda Items1. Approve Administrative & Finance Committee Minutes of January 14, 2013M/S (Graham/Roberts) to approve the minutes of the January 14, 2013 Committeemeeting. Member Eaton abstained. Motion was unanimous by members present.2. Receive and File Construction Progress Report No. 14 for the sbX E Street CorridorBRT Project through January 2013sbX Project Manager Joshi said at January 21, the project was approximately 55percent completed. Six of the 14 articulated buses have arrived on site, and theVehicle Maintenance Facility (VMF) construction has started. To date, no time hasbeen lost due to injury on the project. The current sbX budget is $191.7 million,$72.79 million has been used, and the project is expected to finish under budget at$183 million. The project will be completed by the deadline of April 2014. Theconstruction is now focused on the south side of E Street and Hospitality Lane,center lanes are being done, and the concrete has been poured at the Rialto and EStreet bus station. All park-and-ride construction is in progress. The temporary fuelstation is being built for the VMF.Member Stanckiewitz asked about the problem on Hospitality Lane in which theholes for the utilities were not properly filled in. sbX Project Manager Joshi said hewould look into this and have the inspector check and fix it. Member Graham askedwhat is the average percentage of change orders being paid on the project, and sbXProject Manager Joshi said approximately 80 percent. Each change order isreviewed, and the payments are kept conservative. Member Riddell requested astatus on the meeting with the City of San Bernardino regarding Baseline andHighland. CEO/General Manager Victoria said a meeting was held to discuss apossible grind and overlay of that area as the street is in bad condition and theweight of the sbX buses may make it worse. This option may not be the best, andother options are being discussed with the city. Whatever option is chosen, it will notexceed the $800,000 that was budgeted for this area.This was a receive and file agenda item.3. Receive & File Forward Fuel Purchase Program Update for February 2013Chief Financial Officer Miller said March natural gas prices were stable, andOmnitrans is at or below the fiscal year budget for fuel.This was a receive and file agenda item.4. Recommend to Board of Directors, Approval to Authorize CEO/General Manager toExecute Amendment No. 3 to Contract IPMO11-3, Bus Inspection ServicesDirector of Procurement Sims said an amendment to the original Bus InspectionServices contract was done to comply with the FTA-required Intermediate BuyAmerica Audit. This cost $975 and was taken from the contingency amount.Amendment No. 2 extended the contract date to September 30 in order to allow timeto complete production inspections, final delivery acceptance, and post-delivery23
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Administrative & Finance Committee Meeting - April 8 ... - Omnitrans

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