TILLAMOOK SCHOOL DISTRICT NO - Tillamook School District #9

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Regular Board Meeting MinutesFebruary 12, 2007Page 4 of 6Financial Resolution FY 07-109, Create Fund 261 andApprove and Appropriate Unanticipated Revenue and ExpendituresStimson Lumber has offered full funding for a Welding Class at the high school. The $6,000budget is an estimate of the costs for this year. This is another step in the district’s move towardworking with the community to provide programs for students.MOTION (02/07-4) by Sally Tuttle, seconded by Dan Krein that the Board of Education adoptFinancial Resolution FY 07-109, to approve the creation of Fund 261 and allow the District toapprove and appropriate unanticipated revenue and expenditures. Carried 4/0.Financial Resolution FY 07-110,Approve and Appropriate Unanticipated Revenue and ExpendituresA new Learn and Serve Training and Technical Assistance Grant has been approved. Theamount of this award is $10,000 for the period of 12/1/06 through 8/31/07. This grant is forTillamook School District to use to help other districts develop Service Learning partnerships.Contingent on progress, funding availability and mutual agreement, the grant may be eligible forrenewal for a period of three consecutive years.MOTION (02/07-5) by Sheryl Seaholm, seconded by Sally Tuttle that the Board of Educationadopt Financial Resolution FY 07-110, to allow the District to approve and appropriateunanticipated revenue and expenditures. Carried 4/0.Financial Resolution FY 07-111, Create Fund 202 andApprove and Appropriate Unanticipated Revenue and ExpendituresEast School is in School Improvement status. As such they were awarded a School ImprovementGrant in the amount of $95,500. Funds will be used for staff development activities.MOTION (02/07-6) by Sally Tuttle, seconded by Sheryl Seaholm that the Board of Educationadopt Financial Resolution FY 07-111, to allow the District to create Fund 202 and to approveand appropriate unanticipated revenue and expenditures in the amount of $95,500. Carried 4/0.Superintendent EvaluationAccording to board policy, the Superintendent is to be evaluated each year, not later than March1. For several years the board has chosen to use an on-line evaluation instrument (Checkpoint360*) for this purpose. The process and report are manageable and informative. It is necessaryto establish the criteria, time-line and process for the 2007 superintendent evaluation.MOTION (02/07-7) by Sheryl Seaholm, seconded by Dan Krein that the Board of Educationestablish the 2007 Superintendent Evalution as: Criteria: Checkpoint 360; Timeline: BoardExecutive Session 2/15, other participants before March 1; Process: 12 participants - 3Admin, 3 teachers (different buildings), 3 Ed Assts, 1 person outside district, 1 support person, 1self-evaluation. Carried 4/0.
Regular Board Meeting MinutesFebruary 12, 2007Page 5 of 62007/08 School Calendar, First ReadingFour options for the proposed calendar were developed and presented to staff for consideration.All options indicate the mandatory holidays, teacher workdays, inservice days, parent conferencedays, etc. The majority of staff voted for Option B-2. The Board will be asked to make a choiceat the March meeting.Resolution 2007-03, Approve 2007-2008 NWRESD Local Service PlanEvery year the component district superintendents make a recommendation to the NWRESDBoard concerning the allocation of funds to Service Credits or Resolution Services. Theresolution plan is submitted by the Northwest Regional ESD to the 20 component schooldistricts. It is submitted for approval by the district boards with the endorsement of schooldistrict superintendents and by authorization of the NWRESD Board of Directors. Thisresolution plan must be approved by 2/3 of the component district boards representing a majorityof the students in the Northwest Regional ESD on or before March 1, 2007.MOTION (02/07-8) by Sheryl Seaholm, seconded by Dan Krein that the Board of Educationadopt Resolution 2007-03, that for the nature and extent of Core Services, Service Credits andthe County Allocation Fund described in the proposed local service plan and in compliance withthe provisions of ORS 334.175 and hereby approve the Northwest Regional Education ServiceDistrict Local Service Plan for the 2007-08 school year. Carried 4/0.Resolution 2007-04, Exemption from Competitive BiddingThe Tillamook High School football field was reconstructed in 1975 changing it from a dirt fieldto a sand-based field. In recent years the drainage of this field has become increasingly noneffectiveand it is time for a drastic overhaul. Through generous donations from communitypartners, TSD 9 has secured the funds needed to replace the existing field with a synthetic turffield at the same location. A new synthetic field will provide a much greater opportunity for useas well as a much higher degree of safety for athletes.The district will need to contract with a company for completion of this project and intends toinvite “Requests for Proposals” rather than “Requests for Bids”. The intent to exempt thisprocess from competitive bidding is necessary due to a need to consider more than the lowestcost bid. This is a fairly technical project and it is very important that the contractor doing thework have specific knowledge and skills to insure the longevity of the field.Proposals are due March 6, 2007, 1:00 p.m. A board member was asked to serve on the proposalreview committee, which will meet on March 6, 3 p.m. Dan Krein volunteered.MOTION (02/07-9) by Dan Krein, seconded by Sally Tuttle that the Board of Education adoptResolution 2007-04, exempting from competitive bidding procedures the awarding of thecontract to install a new turf for the football field; adopting finding of fact to support theexemption; adopting alternative bidding procedures for this contract; and establishing the criteriafor the selection of the successful bidder. Carried 4/0.
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TILLAMOOK SCHOOL DISTRICT NO - Tillamook School District #9

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