TILLAMOOK SCHOOL DISTRICT NO - Tillamook School District #9

TILLAMOOK SCHOOL DISTRICT NO. 9BOARD OF DIRECTORSREGULAR BOARD MEETING2006-07-7 South Prairie Elementary School February 12, 2007BOARD MEMBERS:ADMINISTRATION:Jody Sherbondy X Randy Schild, Superintendent XSally Tuttle X Caprice Locke, Finance Director _____Dan Krein XLorrie McKibbinSheryl Seaholm XMINUTESStaff Present: Ed Armstrong, Kathy Gervasi, Donna Minard, Elroy Thompson, Pamela Widmer,Betsy Kehl, Kathy Bush, Sandy Gruhn, Heather HuzefkaGuests Present: Arthella Starke, NWRESD________________________________________________________________________The February 12, 2007, Regular Board meeting was called to order at 6:30 p.m. The Pledge ofAllegiance and District Mission Statement were recited. The agenda was reviewed and acceptedas presented. There were no comments from the audience on non-agenda items.SPECIAL REPORTSSuperintendent’s ReportSuperintendent Randy Schild reported on the following:• Health Insurance Info. SB426 creates a mandated state health insurance pool. InitialOSBA comparisons show this would annually cost the district an additional $550,000 ormore. The State says the OSBA numbers aren’t accurate, but haven’t given comparisoninformation to demonstrate this. There are huge financial concerns for the district. Thebill seems to be on a fast track and is expected to pass.• Cut Scores. This is the score students must reach to “Meet” on state assessments. Ananalysis of TSD student achievement according to the new scores was presented. Acommittee has been working to adjust the scores to be more reasonable. The State Boardof Education will be considering their recommendations. It is expected these will beapproved.• Tobacco Free Schools Policy. The current district policy received an A from TheAmerican Lung Association.• Charity Drive Committee Revised By-Laws. The district requested the Charity DriveCommittee create an endowment fund. The new by-laws establish putting 5% of theannual proceeds into an endowment. There will be no withdrawls on the investmentinterest before there is $75,000 in principle. A School Board Member will serve on theCharity Drive Committee and keep the other members informed. The by-laws outline

Regular Board Meeting MinutesFebruary 12, 2007Page 3 of 6ACTION ITEMSConsent AgendaIt was noted one of the student names listed for an Out of District Transfer should be Jason,rather than Janet.MOTION (02/07-1) by Dan Krein, seconded by Sally Tuttle that the Board of Educationapprove the Consent Agenda (with one change noted) including the minutes from the January 8,2007, Board Meeting; accept the resignations of Kathy Venti, Title I Educational Assistant,effective January 19, 2007, and Brance Eckles, THS Language Arts teacher, effective June 2007;approve the retirement of Alex Iwaniw, THS P.E. teacher, effective June 2007; accept Gifts tothe District of $183.14 from the “Because Safeway Cares” promotion to Liberty Elementarystudent body, Phonics/Reading games to Liberty Elementary valued at approximately $50 fromMarcelle Berge, and books valued at approximately $1200 to the TJHS library from DavidDurham (donated in 2006); and approve Out of District Transfer requests for TOPS/TPP studentsJason Santos, Kelsey Tull, Kasssandra Miller and Kelsey Siebern. Carried 4/0.Approve Revising Policy JEC, School AdmissionsThe current district policy requires students entering school for the first time to provide severalitems including proof of a physical examination. Although this is a good idea and has been thepractice, there are many families who never provide this proof. A situation is then created of howto deal with the lack of documentation of a physical examination. The law allows schools torequire a proof of student’s birth date (birth certificate, hospital certificate or baptismalcertificate) and proof of current immunizations; there is no requirement for a proof of physicalexamination. Based on the requirements of the law and the difficulty created for schools notreceiving a proof of physical at the time of registration, the proposed policy revision willeliminate this requirement.MOTION (02/07-2) by Sheryl Seaholm, seconded by Sally Tuttle that the Board of Educationapprove revising Policy JEC, School Admissions, as presented. Carried 4/0.Financial Resolution FY 07-108,Approve and Appropriate Unanticipated Revenue and ExpendituresFund 275, Early Words Training, needs to be increased to reflect additional 2006-07 fundingfrom the Commission on Children and Families.MOTION (02/07-3) by Dan Krein, seconded by Sally Tuttle that the Board of Education adoptFinancial Resolution FY 07-108, to allow the District to approve and appropriate unanticipatedrevenue and expenditures and/or budget revisions for Fiscal Year 2006-07. Carried 4/0.

Regular Board Meeting MinutesFebruary 12, 2007Page 4 of 6Financial Resolution FY 07-109, Create Fund 261 andApprove and Appropriate Unanticipated Revenue and ExpendituresStimson Lumber has offered full funding for a Welding Class at the high school. The $6,000budget is an estimate of the costs for this year. This is another step in the district’s move towardworking with the community to provide programs for students.MOTION (02/07-4) by Sally Tuttle, seconded by Dan Krein that the Board of Education adoptFinancial Resolution FY 07-109, to approve the creation of Fund 261 and allow the District toapprove and appropriate unanticipated revenue and expenditures. Carried 4/0.Financial Resolution FY 07-110,Approve and Appropriate Unanticipated Revenue and ExpendituresA new Learn and Serve Training and Technical Assistance Grant has been approved. Theamount of this award is $10,000 for the period of 12/1/06 through 8/31/07. This grant is forTillamook School District to use to help other districts develop Service Learning partnerships.Contingent on progress, funding availability and mutual agreement, the grant may be eligible forrenewal for a period of three consecutive years.MOTION (02/07-5) by Sheryl Seaholm, seconded by Sally Tuttle that the Board of Educationadopt Financial Resolution FY 07-110, to allow the District to approve and appropriateunanticipated revenue and expenditures. Carried 4/0.Financial Resolution FY 07-111, Create Fund 202 andApprove and Appropriate Unanticipated Revenue and ExpendituresEast School is in School Improvement status. As such they were awarded a School ImprovementGrant in the amount of $95,500. Funds will be used for staff development activities.MOTION (02/07-6) by Sally Tuttle, seconded by Sheryl Seaholm that the Board of Educationadopt Financial Resolution FY 07-111, to allow the District to create Fund 202 and to approveand appropriate unanticipated revenue and expenditures in the amount of $95,500. Carried 4/0.Superintendent EvaluationAccording to board policy, the Superintendent is to be evaluated each year, not later than March1. For several years the board has chosen to use an on-line evaluation instrument (Checkpoint360*) for this purpose. The process and report are manageable and informative. It is necessaryto establish the criteria, time-line and process for the 2007 superintendent evaluation.MOTION (02/07-7) by Sheryl Seaholm, seconded by Dan Krein that the Board of Educationestablish the 2007 Superintendent Evalution as: Criteria: Checkpoint 360; Timeline: BoardExecutive Session 2/15, other participants before March 1; Process: 12 participants - 3Admin, 3 teachers (different buildings), 3 Ed Assts, 1 person outside district, 1 support person, 1self-evaluation. Carried 4/0.

Regular Board Meeting MinutesFebruary 12, 2007Page 5 of 62007/08 School Calendar, First ReadingFour options for the proposed calendar were developed and presented to staff for consideration.All options indicate the mandatory holidays, teacher workdays, inservice days, parent conferencedays, etc. The majority of staff voted for Option B-2. The Board will be asked to make a choiceat the March meeting.Resolution 2007-03, Approve 2007-2008 NWRESD Local Service PlanEvery year the component district superintendents make a recommendation to the NWRESDBoard concerning the allocation of funds to Service Credits or Resolution Services. Theresolution plan is submitted by the Northwest Regional ESD to the 20 component schooldistricts. It is submitted for approval by the district boards with the endorsement of schooldistrict superintendents and by authorization of the NWRESD Board of Directors. Thisresolution plan must be approved by 2/3 of the component district boards representing a majorityof the students in the Northwest Regional ESD on or before March 1, 2007.MOTION (02/07-8) by Sheryl Seaholm, seconded by Dan Krein that the Board of Educationadopt Resolution 2007-03, that for the nature and extent of Core Services, Service Credits andthe County Allocation Fund described in the proposed local service plan and in compliance withthe provisions of ORS 334.175 and hereby approve the Northwest Regional Education ServiceDistrict Local Service Plan for the 2007-08 school year. Carried 4/0.Resolution 2007-04, Exemption from Competitive BiddingThe Tillamook High School football field was reconstructed in 1975 changing it from a dirt fieldto a sand-based field. In recent years the drainage of this field has become increasingly noneffectiveand it is time for a drastic overhaul. Through generous donations from communitypartners, TSD 9 has secured the funds needed to replace the existing field with a synthetic turffield at the same location. A new synthetic field will provide a much greater opportunity for useas well as a much higher degree of safety for athletes.The district will need to contract with a company for completion of this project and intends toinvite “Requests for Proposals” rather than “Requests for Bids”. The intent to exempt thisprocess from competitive bidding is necessary due to a need to consider more than the lowestcost bid. This is a fairly technical project and it is very important that the contractor doing thework have specific knowledge and skills to insure the longevity of the field.Proposals are due March 6, 2007, 1:00 p.m. A board member was asked to serve on the proposalreview committee, which will meet on March 6, 3 p.m. Dan Krein volunteered.MOTION (02/07-9) by Dan Krein, seconded by Sally Tuttle that the Board of Education adoptResolution 2007-04, exempting from competitive bidding procedures the awarding of thecontract to install a new turf for the football field; adopting finding of fact to support theexemption; adopting alternative bidding procedures for this contract; and establishing the criteriafor the selection of the successful bidder. Carried 4/0.

Regular Board Meeting MinutesFebruary 12, 2007Page 6 of 6Resolution 2007-05, Classified Employee WeekBoard Chair Jody Sherbondy read Resolution 2007-05 recognizing the significant contributionclassified staff members make to the district. Although it is important to always appreciate andremember their part in the picture, the week of March 6-10 has been proclaimed to be ClassifiedEmployees Week.MOTION (02/07-10) by Sally Tuttle, seconded by Dan Krein that the Board of Education adoptResolution 2007-05 proclaiming March 5-9, 2007, as Classified Employees Week in TillamookSchool District. Carried 4/0.DISCUSSION / INFORMATION ITEMS• Grants / Foundation Update. Foundation funds moved to higher yield investment isearning! Michael O’Brien Memorial fund - $3725. Foundation grants will be awarded inMarch. Career Fair is impacting students and local businesses. THS will receive a GrandPiano from the Snowman Foundation.• Article: Boardsmanship• Article: A Call to Action: Investing in Public Education for a More Vibrant OregonEconomy• Widder Family Newsletter• Executive Session under ORS 192.660(2)(i), February 15, 2007, 5:30 p.m.• OSBA Spring Regional Dinner, March 5, Cannon BeachSTAFF / STUDENT CELEBRATIONS• East late night activity. Fantastic staff volunteers.• South Prairie is working on the carnival.• Liberty staff is having a healthy habits competition. Winner chooses a charity.• TJHS winter sports are winding up.• THS winter sports. Speech competition.• Active Shooter Training – February 24/25.• TEP is planning to donate funds for after school/summer school programs.The meeting was adjourned at 8:15 p.m.____________________________________Jody Sherbondy, Board ChairAttested: ____________________________________Randy Schild, Superintendent