Constitution and Bylaws of the Organization of Fish and Wildlife ...

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ReinstatementSection 6. If an Individual member fails to pay the full membership fee for a periodof six (6) months after the same is due and payable, he or she shall ipso facto, ceaseto be a member of the Organization and his or her name shall be stricken from theRegistry; however, an Individual member may be reinstated on full payment of theannual membership fee.If an Organizational member fails to pay its annual membership fee for a period ofsix (6) months after the same is due and payable, it shall ipso facto, cease to be amember of the Organization and its individual member names shall be stricken fromthe Registry; however, the Organizational member may be reinstated on fullpayment of the annual membership fee.OfficersSection 7. The officers of the Organization shall consist of a President, a President-Elect, a Treasurer, a Secretary, the Past President and a Member-At-Large. The termof office shall be approximately one year for the President, President-Elect, PastPresident, and Member-At-Large, and approximately two years for the Treasurer andSecretary. Officers are installed in office during the Organization’s annual businessmeeting, immediately following the election. At installation, the current President-Elect assumes the role of President, and the current President becomes the PastPresident; both officers shall serve in these positions until the next annual businessmeeting.If an elected officer cannot complete the term of office, the Executive Committeemay appoint a replacement until an election can be held.PresidentSection 8. The President shall preside at all meetings of the Organization and chairthe Executive Committee. He or she shall have general charge and supervision overall affairs of the Organization and make appointments to committees as hereinafterauthorized. The President acts as spokesperson for the Organization and serves asVice-Chair of the Elections, Nominations, and Awards Committee.President-ElectSection 9. The President-Elect shall be nominated and elected by the majority vote ofmembers in good standing (i.e., the annual membership fee is paid in full). Theprimary duty of the President-Elect will be to assist the President as necessary incarrying out the business of the Organization. The President-Elect shall succeed thePresident during the year following his or her term as President-Elect andcoordinates all aspects of the annual meeting (including logistics, arrangements, andprogram) as Chair of the annual Meeting Planning Committee.Past PresidentSection 10. The President shall serve as the Past President during the year followinghis or her term as President. The Past President shall act as an advisor to the
Executive Committee and assist the President as requested. The Past Presidentserves as Vice-Chair of the Technical Trends Committee and serves as a nonvotingmember of the Executive Committee.TreasurerSection 11. The Treasurer shall monitor and report on the finances of theOrganization, its bank account and collection of annual membership fees. Thetreasurer will also provide the president with a list of members in good standing atthe beginning of the annual business meeting. The treasurer also serves as the Vice-Chair of the Membership and Outreach Committee.SecretarySection 12. The Secretary prepares the minutes of the annual business meeting andExecutive Committee meetings of the Organization. The Secretary shall also maintainthe Organization’s mailing list and on-line Membership Registry and provide updatedlists to the newsletter editor prior to each newsletter mailing; to Committee Chairsfor special announcements and membership drives; and to the Executive Committeeand Meeting Planning Committee for correspondence related to the annual businessmeeting. The secretary serves as the Vice-Chair of the Communications Committee.Member-At-LargeSection 13. The Member-At-Large serves as advisor to the Executive Committee andcoordinates special projects at the direction of the President or Executive Committee.The Member-At-Large also serves as Vice-Chair of the Data Standards Committee.MeetingsSection 14. The Organization shall meet each Calendar Year at the location of theannual business meeting, for the purpose of electing officers, conducting officialbusiness, and planning future meetings. Each member or delegate in good standingshall be entitled to one vote, in person, by authorized proxy, or by mail-in ballot.Both hardcopy and electronic ballots are acceptable. Members and delegates mayparticipate in discussions and are eligible to vote on business matters and election ofofficers.Ten percent (10%) of the members in good standing constitute a quorum fortransacting Organization business at pre-announced annual or special meetings,excluding regional meetings.The order of business and parliamentary procedures at meetings of the Organizationshall follow Robert’s Rules of Order, Newly Revised (http://www.robertsrules.com/).Decisions at meetings shall be made by a simple majority of members and delegatesin good standing who vote in person, by authorized proxy, or by mail-in ballot.Before each annual business meeting, the Executive Committee shall mail a ballotbearing nominations for President-elect and Member-At-Large to all members anddelegates in good standing. Every second year, the Executive Committee shall also
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Constitution and Bylaws of the Organization of Fish and Wildlife ...

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