Sponsor Login - Arrow Electronics

Shipping — ContinuedLabel instructions for each hotelPackages MUST be labeled per instructions below for each city to assure that boxes aredelivered to the appropriate room.RochesterThursday, August 22, 2013Please label as noted:Radisson Rochester RiversideHold for: Your Company name hereArrow Electronics Inc./ Linda LuckiEvent date – 8/22/13120 East Main StreetRochester, NY 14604BaltimoreThursday, August 29, 2013Please label as noted:Sheraton at tysons CornerHold for: Your Company name hereArrow Electronics Inc./ Linda Lucki8661 Leesburg PikeVienna, VA 22182SeattleTuesday, September 10, 2013Please label as noted:Hilton BellevueC/O – Gwen WaltonHold for: Your Company nameArrow Electronics Inc./ Linda LuckiSeptember 10 th300 – 112 th Avenue, SEBellevue, WA 98004PortlandThursday, September 12, 2013Please label as noted:Hilton Portland & Executive TowersArrow Vision Series – 9/11/13Hold for: Your company name hereAttn: Linda Lucki921 SW 6 th AvePortland, OR 97204-1202TorontoThursday, September 26, 2013Please label as noted:Holiday Inn Toronto International AirportHold for: Your Company name hereLinda Lucki: Arrow Electronics, Inc.970 Dixon RoadToronto, ON M9W 1J9PhoenixThursday, October 17, 2013Please label as noted:Marriott Phoenix MesaHold for: Your Company name hereArrow Electronics Inc./ Linda Lucki200 N Centennial WayMesa, AZ 85201San DiegoWednesday, October 30, 2013Please label as noted:San Diego Marriott Mission ValleyHold for: Your Company nameArrow Electronics Inc./ Linda Lucki8757 Rio San Diego DriveSan Diego, CA 92108DallasTuesday, November 12, 2013Please label as noted:Renaissance Dallas Richardson HotelHold for: Your Company hereArrow Electronics Inc./ Linda Lucki900 E Lookout DrRichardson, TX 75082-8-

Shipping — ContinuedOrange CountyTuesday, November 19, 2013Please label as noted:Fairmont Newport BeachHold for: Your Company hereArrow Electronics Inc./ Linda Lucki4500 MacArthur Blvd.Newport Beach, CA 92660Los AngelesThursday, November 21, 2013Please label as noted:Marriott Warner CenterHold for: Your Company hereArrow Electronics Inc./ Linda Lucki21850 Oxnard StreetWoodland Hills, CA 91367-8--9-

Set-up, Tear Down, and ParkingRochesterThursday, August 22, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on August 22 nd ,the day of the show.Tabletops must be set by 3:00pm, August 22 nd . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGParking is complimentary.BaltimoreThursday, August 29, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on August 29 th , the day ofthe show.Tabletops must be set by 3:00pm, August 29 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left in the room packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGDay parking is complimentary.-10-

Set-up, Tear Down, and Parking – ContinuedSeattleTuesday, September 10, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on September 10 th , the dayof the show.Tabletops must be set by 3:00pm, September 10 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left in the room packed, taped closed, and withproper packing label filled out completely.Exhibitors are not permitted to tear down before the end of the exhibitPARKINGDay parking will be covered by the event – over night parking is $10 a night.PortlandThursday, September 12, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on September 12 th , the dayof the show.Tabletops must be set by 3:00pm, September 12 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pm.All packages being shipped out the next day should be left in the room packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGParking is complimentary the day of the event.-11-

Set-up, Tear Down, and Parking — ContinuedTorontoThursday, September 26, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on September 26 th , the dayof the show.Tabletops must be set by 3:00pm, September 26 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGParking will be covered by the event for the day.PhoenixThursday, October 17, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on October 17 th , the day ofthe show.Tabletops must be set by 3:00pm, October 17 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGParking is complimentary the day of the event.-12-

Set-up, Tear Down, and Parking — ContinuedSan DiegoWednesday, October 30, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on October 30 th , the day ofthe show.Tabletops must be set by 3:00pm, October 30 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGParking will be covered the day of the event. This does not include valet.DallasTuesday, November 12, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on November 12 th , the dayof the show.Tabletops must be set by 3:00pm, November 12 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGIf there are charges for parking the day of the event, it will be covered.-13-

Set-up, Tear Down, and Parking — ContinuedOrange CountyTuesday, November 19, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on November 19 th , the dayof the show.Tabletops must be set by 3:00pm, November 19 th . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGParking at the Fairmont is valet only – the event will pick up this cost for the day of the event.Los AngelesThursday, November 21, 2013SET-UPYou may set-up your tabletop display between the hours of 8:00am – 3:00pm on November 21 st , the dayof the show.Tabletops must be set by 3:00pm, November 21 st . There are no exceptions.The exhibits will be open to customers from 4:30pm – 6:30pm.TEAR DOWNAll tabletop displays and materials must be taken down immediately following the close of the showAll items must be removed entirely from the ballroom no later than 7:30pmAll packages being shipped out the next day should be left on your table packed, taped closed, and withproper packing label filled out completelyExhibitors are not permitted to tear down before the end of the exhibitPARKINGOvernight self-parking is $9.00 per night and overnight valet parking is $19.00 per night. Parking the day ofthe event will be complimentary.-14-

Travel InformationRochester:Thursday, August 22, 2013AIRPORTRochester International Airport (ROC)EVENT HOTELRadisson Rochester RiversideAddress: 120 East Main StreetRochester, NY 14604Phone: (585) 546 - 6400Secure the Arrow room rate of $119 byAugust 2, 2013, by calling (585) 546-6400and reference the Arrow Elelctronics.OTHER HOTEL NEARBYHyatt Regency RochesterAddress: 125 East Main StreetRochester, NY 14604Phone: (585) 546-1234Seattle:Tuesday, September 10, 2013AIRPORTSeattle-Tacoma (SEA)EVENT HOTELHilton BellevueAddress:300 - 112th Avenue, SEBellevue, WA 98004Phone: (425) 455-1300Secure the Arrow room rate of $159 by August19, 2013, by calling (425) 455-1300OTHER HOTELS NEARBYRed Lion HotelAddress: 11211 Main St.Bellevue, WA 98004Phone: (425) 455-5240Sheraton BellevueAddress: 100 112th Ave NEBellevue, WA 98004Phone: (425) 455-3330Baltimore:Thursday, August 29, 2013AIRPORTDulles International Airport (IAD)Reagan National Airport (DCA)EVENT HOTELSheraton Premiere at Tysons CornerAddress: 8661 Leesburg PikeVienna, VA 22182Phone: (703) 448-1234Secure the Arrow room rate of $189 byAugust 7, 2013, by calling 1-888-625-5144OTHER HOTEL NEARBYCourtyard by MarriottAddress: 1960-A Chain Bridge RoadMcLean, VA 22102Phone: (703) 790-0207Portland:Thursday, September 12, 2013AIRPORTPortland International Airport (PDX)EVENT HOTELHilton Portland & Executive TowerAddress:921 SW 6 th AvenuePortland, OR 97204Phone: (800) 445-8667Secure the Arrow room rate of $145 byAugust 21, 2013, reference Arrow VisionOTHER HOTELS NEARBYEmbasst Suites PortlandAddress: 319 SW Pine StreetPortland, OR 97204Phone: (503) 279-9000Marriott Portland Downtown WaterfrontAddress: 1401 SW Naito ParkwayPortland, OR 97201Phone: (503) 226-7600-15-

Travel Information — ContinuedToronto:Thursday, September 26, 2013AIRPORTToronto Pearson Intl (YYZ)EVENT HOTELHoliday Inn International AirportAddress: 970 Dixon RdToronto, Ontario M9W 1J9Phone: (416) 675-7611Secure the Arrow room rate of $129 bySeptember 3, 2013, by calling 1-800-524-8436OTHER HOTELS NEARBYHilton TorontoAddress: 5875 Airport RoadMississauga, ON L4V 1N1Phone: (905) 677-9900Westin BristolAddress: 950 Dixon RoadToronto, ON M9WPhone: (416) 675-9444San Diego:Wednesday, October 30, 2013AIRPORTSan Diego International Airport (SAN)EVENT HOTELSan Diego Marriott Mission ValleyAddress: 8757 Rio San Diego DriveSan Diego, CA 92108Phone: (619) 297-3960Secure the Arrow room rate of $159 byOctober 8, 2013OTHER HOTELS NEARBYHilton Mission ValleyAddress: 901 Camino Del Rio SouthSan Diego, CA 92108Phone: (619) 543-9000Sheraton Mission ValleyAddress: 1433 Camino Del Rio SouthSan Diego, CA 92108Phone: (619) 260-0111Phoenix:Thursday, October 17, 2013AIRPORTSky Harbor International Airport (PHX)EVENT HOTELMarriott Phoenix MesaAddress:200 N. Centennial WayMesa, AZ 85201Phone: (480) 898-8300Secure the Arrow room rate of $129 bySeptember 26, 2013OTHER HOTELS NEARBYComfort InnAddress: 651 Main StreetMesa, AZ 85203Phone: (480) 621-6375Best WesternAddress: 250 W Main StreetMesa, AZ 85201Phone: (480) 834-9233Dallas:Tuesday, November 12, 2013AIRPORTDallas Love Field (DAL) or Dallas Ft. Worth (DFW)Secure the Arrow room rate of $149 by October21, 2013, by calling 1-800-468-3571 andreference Arrow Electronics, Inc.EVENT HOTELRenaissance Dallas Richardson HotelAddress: 900 E. Lookout DriveRichardson, TX 75082Phone: (972) 367-2000OTHER HOTELS NEARBYHyatt Regency DallasAddress: 701 East Campbell Rd.Richardson, TX 75081Phone: (972) 231-9600Double Tree HotelAddress: 1981 North Central ExpresswayRichardson, TX 75080Phone: (972) 644-4000-16-

Travel Information — ContinuedOrange County:Tuesday, November 19, 2013AIRPORTJohn Wayne/OC/Santa Ana (SNA)EVENT HOTELFairmont Newport BeachAddress:4500 MacArthur Blvd.Newport Beach, CA 92660Phone: (949) 476-2001Secure the Arrow room rate of $169 byOctober 28, 2013, by calling 949-476-2001reference Arrow Electronics, Inc.OTHER HOTELS NEARBYRadisson Newport BeachAddress: 4545 MacArthur Blvd.Newport Beach, CA 92660Phone: (949) 833-0570Hilton Newport BeachAddress: 18800 MacArthur Blvd.Newport Beach, CA 92612Phone: (949) 833-9999Los Angeles:Thursday, November 21, 2013AIRPORTBurbank (BUR)Los Angeles (LAX)EVENT HOTELWarner Center MarriottAddress:21850 Oxnard StreetWoodland Hills, CA 91367Phone: (818) 887-4800Secure the Arrow room rate of $159 byNovember 1, 2013, by calling 1(800) 228-9290OTHER HOTELS NEARBYHilton Woodland HillsAddress: 6360 Canoga Ave.Woodland Hills, CA 91367Phone: (818) 595-1000Holiday InnAddress: 22617 Ventura Blvd.Woodland Hills, CA 91364Phone: (818) 222-2299-17-

Transportation OptionsIn need of transportation to and from the airport and hotel? Please see the recommended hotel options below.RochesterThe Radisson Rochester Riverside has complimentary shuttle service to and from the airport. Upon arrival at theairport please retreive your luggage and call 1-585-546-6400 and a driver will be paged for you. The hotel is only 12minutes from the airport.BaltimoreFrom the Dulles Airport - Super Shuttle (not affiliated with the hotel), runs 24/7. The cost is $22 one-way. Meet theshuttle where the taxi/shuttle pick up is located at the airport, no reservations are needed.Getting a taxi to the hotel will be an estimated cost of $35 one-way.SeattleShuttle Express (not affiliated with the hotel), runs 24/7. The cost is $19 one-way. Please make reservation at (425)981-7000. The pick-up location is on the 3rd floor of airport parking garage. Or go to www.shuttleexpress.com.PortlandBlue Star Transportation (not affiliated with the hotel), runs every hour on the hour and every half hour. The cost is$14 one-way and if you travel between 7am – 7pm no reservations are needed. If traveling outside of those hoursplease make a reservation at 1-800-247-2272. Please note the shuttle may stop at other hotels on its route to theHilton.A taxi ride to the Hilton will cost approximately $38 one-way.TorontoHoliday Inn Shuttle Bus runs 24/7, FREE, runs every 20 minutes from hotel and airport. Pick up location forTerminal 1 — Ground Transportation, post 55.Pickup location for Terminal 3 — Ground Transportation, post C22. It will be a big green & white bus.PhoenixSuper Shuttle (not affiliated with the hotel). The cost is $17 one-way. Please call 480-898-8300 to make areservation.Estimated taxi fare is $36.00 one-way.San DiegoExpress Shuttle Service (not affiliated with the hotel). The cost is $12 one way. Please call1-619-692-3800 to make a reservation.DallasSuper Shuttle (not affiliated with the hotel), runs 24/7. The cost from DFW is $43 one-way or $84 round trip. Thecost from Love Field airport is $36 one-way or $70 round trip. Please call (800) 258-3826 to make reservations foreither airport. Or go to www.supershuttle.com.Orange CountyThe Fairmont Newport Beach has complimentary shuttle service to and from the airport. Reservations are notrequired. Please call the hotel at 1-800-810-3039 upon arrival.Los AngelesSuper Shuttle (not affiliated with the hotel), runs 24/7. The cost from Burbank Airport is $24 one-way. The cost fromLAX is $31 one-way. Please call (800) 258-3826 to make reservations and receive further detailed instructions. Or goto www.supershuttle.com to make a reservation.-18-

Rules and RegulationsExhibit rules and regulations are to be construed as part of all contracts for exhibit space. Arrow reservesthe right to interpret them, as well as make final decisions, on all points not herein covered.PurposeVision Series >> Power Management is for educational and informational purposes.Supplier AttendanceOnly those suppliers who have purchased a 2013 Vision Series >> Power Management sponsorship package arepermitted to attend Vision Series >> Power Management 2013. Attendance is contingent upon purchase of asponsorship package.Tabletop Decorating and Use of SpaceVision Series >> Power Management table space may vary in each city. Displays built for larger back walls cannotbe squeezed or tilted to fit; such displays MAY NOT BE USED. Portable, pop-up, or tabletop displays are stronglyencouraged.Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear; to thisend, exhibits should be arranged so that exhibit staff will be behind the table assigned. Display materials orequipment must remain behind the table. All material used for decoration (e.g., paper, cardboard, cloth, etc.) shall beflame-retardant. No live cut trees or wreaths are allowed in the exhibit hall (approved artificial only). Safety and fireexits and equipment must be left accessible and in full view at all times.Operation of Exhibition SpaceAll exhibit-related business activities must be conducted within the exhibitor’s assigned space. Arrow Electronicsreserves the right to control or prohibit any exhibit or part of any exhibit, which, in its opinion, is not in keeping withthe policies of Vision Series >> Power Management. This reservation refers to persons, products, and printedmatter. Exhibitors must comply with ordinances and regulations set forth by the building, fire, and policedepartments and any regulations set forth in the interest of common safety.Shipping, Set-Up and Tear Down, and ParkingAs previously described in the information and fact sheet pages.Exhibit RepresentativesEach exhibiting company must check in at the Vision Series >> Power Management registration desk. Each exhibitmust be staffed at all times during the exhibit hours by a bona fide employee(s) or representative(s) of theexhibiting company. All exhibitors are required to wear name badges at all times during the event.AttireAttire for the event is business casual. For example, supplier logo shirts are acceptable.Dissemination of InformationOnly sponsored supplier information, brochures, etc., are permitted. Representatives may not display ordisseminate non-sponsored or Arrow non-franchised supplier information.NoisePublic address and sound producing or amplifying devices that project sound beyond the exhibitor’s space areprohibited.-19-

Rules and Regulations — ContinuedGiveawaysYou are encouraged to provide giveaways for customers who visit your booth.Attendee ListsBranch lists of Vision Series >> Power Management attendees will not be distributed to suppliers. Each suppliermay request a list of seminar attendees for their seminar only.Alcohol RulesNo outside liquor allowed. Approved caterers will serve alcohol. No one under 21 years of age will be allowed atVision Series >> Power Management. Alcohol may only be served to those people who are 21 years of age orolder.(NOTE: Toronto Vision Series >> Power Management —no one under 19 years of age will be allowed atVision Series >> Power Management. Alcohol may only be served to those people who are 19 years of age orolder.-20--20-

Indemnification, Liability, and InsuranceThe Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out ofexhibitor’s activities on the VENUE premises and will indemnify, defend and hold harmless VENUE and itsrespective agents, servants, and employees from any and all such losses, damages, and claims. In addition, theExhibitor indemnifies and agrees to hold harmless ARROW and its officers, directors, guests, employees, andagents, from and against any action, losses, costs, damages, claims, and expenses (including attorney fees)arising from any damages to property or bodily injury to Exhibitor, or agents, representatives, or employees thereofby reason of the Exhibitor occupancy or use of the exhibition facilities. Upon signing the contract, the Exhibitorexpressly releases the foregoing institutions, individuals, and groups from any and all claims for loss, damages, orinjury. This also includes the period of storage during and following the event.All Exhibitors must insure themselves at their own expense against property loss of damage, and against liabilityfor personal injury. The Exhibitor agrees to provide insurance coverage for personal injury and property damageliability covering the Exhibitor and his property in such amount as the Exhibition facilities requires. Arrow shall eachbe named as an additional insured on all of Exhibitor’s policies of insurance. Insurance protection against fire,theft, or damage to the Exhibitor’s materials must be carried at the Exhibitor’s expense.CopyrightExhibitor acknowledges and agrees that it shall be solely responsible for obtaining licenses, permits, etc. that maybe required for it to be broadcast, perform, or display any copyrighted materials including, but not limited to, music,video, and software. Exhibitor shall indemnify, defend, and hold harmless Arrow Electronics, Inc., its directors,officers, employees, and agents, and each of them, from and against any and all claims and expenses, includingattorney fees and costs, arising out of or related to Exhibitor’s expense.RestrictionsArrow Electronics, Inc. reserves the right to prohibit or require the removal of any display or exhibit, or any part ofthe exhibit, which it deems not suitable or in accordance with these regulations or in accordance with acceptableprofessional ethics, or prohibits for other reasons deemed necessary or appropriate by Arrow Electronics, Inc. Allexhibit areas shall conform in all respects to applicable safety, health, and restriction codes.SecurityInsurance of both contents and personnel is recommended. Arrow Electronics, Inc. does not insure exhibitorproperty. Arrow Electronics, Inc. shall use reasonable care in providing security services during the hours ofinstallation, the show, and dismantling for the protection of the exhibitor’s materials and display. Beyond this, ArrowElectronics, Inc. their respective officers, directors and employees, or agents shall not be responsible for the safetyor protection of the property or of the exhibitor, its employees, and agents from any cause. The exhibit venue willbe secured during non-exhibit hours. A representative is required to be present in the exhibitor’s booth during allexhibit hours.-21-