ACADEMIC STANDARDS - Massachusetts Maritime Academy

Massachusetts Maritime AcademyEducation Records Policies and Procedures2008-2009DEFINITIONSFor the Purposes of this policy, Massachusetts Maritime Academy has adopted the followingdefinitions of terms:Student - any person who attends or has attended Massachusetts Maritime Academy. Attendancecommences on the first day of academic classes each term.Education records - any record (in hand written, print, tape, film, electronic, or other medium)maintained by Massachusetts Maritime Academy or an agent of the Academy which is directly relatedto the student, except:1. A personal record kept by a staff member if it is kept in the sole possession of the maker of therecord and is not accessible or revealed to any other person except a temporary substitute for themaker of the record.2. An employment record of an individual whose employment is not contingent on the fact that heor she is a student, provided the record is used only in relation to the individual's employment.3. Records maintained by the Massachusetts Maritime Academy's Campus Police if the record ismaintained solely for law enforcement purposes and is revealed only to law enforcement agencies ofthe same jurisdiction.4. Records maintained by Health Services if the records are used only for treatment of a student andmade available only to those persons providing the treatment.5. Alumni records which contain information about a student after she or he is no longer inattendance at Massachusetts Maritime Academy and which do not relate to the person as a student.ANNUAL NOTIFICATIONSection 99.7 of the FERPA regulations requires that the Academy annually notify students of theirFERPA rights. Students will be provided a statement of their FERPA rights in their registrationpackets.PROCEDURE TO INSPECT EDUCATIONAL RECORDSStudents may inspect and review their education records upon request to the appropriate recordcustodian.Students should submit to the record custodian a written request which identifies as precisely aspossible the record or records he or she wishes to inspect.The record custodian will make necessary arrangements for access as promptly as possible and notifythe student of the time and place where the records may be inspected. Access must be given within 45days of receipt of the request.When a record contains information about more than one student, the student may inspect and reviewonly the records which relate to her or him.31