Terminations

1 About TerminationsThis section covers the steps involved in processing the termination of employees.Termination refers to the completion of a period of employment with theDepartment. Examples include:• Resignation• Retirement• Dismissal• Voluntary Redundancy• Targeted Redundancy• Transfer to another Government Department• The completion of a fixed term of employment• Death.The termination process ensures that all entitlements accrued at the time oftermination are included in the final pay of the terminating employee. eduPay willautomatically calculate final pay as pay in lieu of Annual Leave, Long ServiceLeave (LSL), Purchased Leave and Salary Loading allowance where applicable.The employee can elect not to be paid out Long Service Leave entitlements ontermination. The system default is that LSL will be paid out on termination.The automated calculation takes into account any outstanding liability owed tothe Department by the terminating employee, which will be deducted from thefinal pay amount.Note:If the amount payable in lieu of entitlements is insufficient to cover the outstandingamount owed to the Department, the difference is then automatically written to theService History to be recovered on rehire.All outstanding transactions must be up-to-date before the termination is processed. Inthe week prior to the termination, ensure the following has occurred:1. The employee’s Job Data and Absence records are up to date2. Any outstanding overpayments are processed before recording the termination.Terminations Version 1.1 – 6 November 2009 Page 3 of 40