Terminations

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Note:Note:LSL is an abbreviation for Long Service Leave. The Payout LSL on Terminationoption is automatically checked when the ‘Termination’ action is selected.Employee’s can view their LSL balance on Employee Self Service. An employee mayrequest for an Unused LSL Quotation Report which presents the LSL entitlement inhours as at an effective date, the current hourly rate, to quote the gross, tax and netvalue of the LSL entitlement. To access this function navigate to: Employee DataManagement > Reports > Individual > Unused LSL Quotation.7. Click .8. Review Certification Messages.View the Payee Certification Messages the day after input to check for errors,warnings or information relating to the change.Employee Data Management > Payroll Results > CertifyPayrollReview the Payroll Certification User Guide for more details.9. Review Payroll Results.View the Results by Calendar page which will display all amounts that will be paidin that pay period.Employee Data Management > Payroll Results > Results byCalendar GroupReview the Payroll Results User Guide for more information.<strong>Terminations</strong> Version 1.1 – 6 November 2009 Page 6 of 40
What If …. ?ScenarioThe terminationrecord does notsave becausethe employeehas an absenceevent with adate on or afterthe effectivedate of theterminationrecord?ActionIf a termination record will not save because the employeehas a leave event dated on or after the termination date,remove the absence event.To remove an absence event for an employee beingterminated:1. Open a new window.2. Navigate to Employee Data Management > AbsenceManagement > Absence Event Entry.3. Update the absence event.If the employee is on leave prior to termination, set theend date of the absence to be the last day ofemployment (This is the day before the terminationeffective date).Delete the absence event if the absence commences onor after the termination effective date.4. Save the record.5. Close the window.6. Return to the Job Data termination record and save.The employeeceasesemployment asa result ofdeath?If an employee ceases employment as a result of death:1. Complete the termination steps as set out above,selecting Death as the Reason.2. If the employee is a school-based employee, notifySchools HR.The deceased employee’s final salary and final payout willnot be distributed to their bank account, but will instead beheld until after Schools HR has liaised with the executor of theestate for provision of the legal requirements, which mayinclude probate.The employeedid notcommenceemployment?If an applicant has had a Hire or Rehire job record entered ineduPay in advance but did not commence employment,they must be terminated.1. Add a new job data row for the employee.2. Enter the Effective Date as the Hire Date plus onecalendar day.3. Select Termination as the Action and Did NotCommence as the Reason. It is essential that Did NotCommence is selected as the Reason to ensure thatthe employee is not paid for one day.4. Uncheck the Payout of LSL on Termination checkbox.5. Save the Job Data record.<strong>Terminations</strong> Version 1.1 – 6 November 2009 Page 7 of 40
Page 1 and 2: eduPayUser GuideVersion 1.16 Novemb
Page 3 and 4: 1 About TerminationsThis section co
Page 5: Employee Data Management > Job & Pe
Page 9 and 10: Corporate HR Activity OnlyScenarioT
Page 11 and 12: 3. Take note of the following detai
Page 13 and 14: 8. Enter the note Subject.9. Enter
Page 15 and 16: 1.3 Payout of LSL after Termination
Page 19 and 20: 19. Find and open the employee reco
Page 21 and 22: 36. Review Payroll Results.View the
Page 25 and 26: Employee Data Management > Job & Pe
Page 29 and 30: The Work Location page displays.16.
Page 31 and 32: Refer to the One Off Payments User
Page 33: 1.6 Process a Statement of Service
Page 36 and 37: A Process Instance number has been
Page 38 and 39: 15. Print the report and post to th
Page 40: 3. Enter the new Planned Exit date.

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