Terminations

Corporate HR Activity OnlyScenarioThe VPSemployee istransferring toanotherGovernmentDepartment?ActionCORPORATE HR ACTIVITY ONLYIf the employee is transferring out of DEECD:1. Add a new Job Data row for the employee.2. Select Termination as the Action.3. Select the correct Reason for the termination. Selectone of the following:• End of Secondment• Transfer to other State Govt as VPS• Machinery of Government Change.4. Untick Payout LSL on Termination.5. Save the record.The Reason code dictates that the employee will not bepaid out their Absence Balances – these will be transferredto the other Government Department.6. Review Absence Balances to see if employee has anyoutstanding balances for:• Annual Leave• LSL• Personal Leave• Self Funded Leave• Sabbatical Leave.Navigate to: Employee Data Management > AbsenceManagement > Review Absence Balances.7. Once the balances have been noted, the absencebalances need to be adjusted to zero. Enter AbsenceBalance Adjustments for each of these leave types toreduce the entitlement balances to zero. Navigate to:Employee Data Management > AbsenceManagement > Adjust Absence Balances. Refer tothe Absence User Guide for more detailedinstructions.Take note of the Employee’s Entitlement Balances andadvise the Government Department to which the employeeis transferring.Terminations Version 1.1 – 6 November 2009 Page 9 of 40