Hand Book For The Guidance Of Indenting Departments - Bhiwani...

Copies forwarded to the following for information and necessary action:-1. M/s------------------Two copies plus one copy (Name of the Contractor) for each consignee.2. Indenting Officer---------------------- One copy.3. Consignee(s)- One copy each.4. Director, Supplies & Disposals, Haryana, Chandigarh. Two copies.Inspection Officer’s SignatureDesignation--------------------ANNEXURE-IXSTATEMENT SHOWING THE QUANITITY STATISTICAL REPORT REGARDING PURCHASE OR STORESDesignation ofQuarter ending June/ Spet.Indenting Officer Dec./ March, 1998.Sr. No. Particular ofRate ContractsDescription ofstorespurchasedValue of storespurchaseduring thequarterProgressivetotal value ofstores purchaseup to dateduring the year1 2 3 4 5 6RemarksANNEXURE- XREPORT OF UNSERVICEABLE/ SURPLUS STORESName of officer to be contracted-----------------------------------------------------------Sr. No. Particulars of Qty. Weight Date ofBook valuestorespurchase1 2 3 4 5 6No. ---------------------Date-------------------------------Forwarded in triplicate to the Director, Supplies & Disposals, Haryana Chandigarh. This from has been filledin accordance with the instructions on the reverse.Station.Signature of reporting officer,FOR CONSEMNATION AND DISPOSALLocation, of stores------------------Owning Authority------------------------------------------------Present condition Head of account to Head of account Why such stores Remarkswhich disposalsproceeds shouldbe creditedthe which the priceof the articles wasdebited at the timeof purchase.were indented forby the departmentwhen the samewere not actuallyneeded for theword.7 8 9 10 11For use in the Directorate of Supplies & Disposal.(Disposal section).1. Date of receipt.2. Sr. No.3. Included for meeting fixed for---------4. Remarks by stores Inspection officer.5. Orders of the Board.INSTRUCTIONS1. Separate reports should be prepared for each group of items of similar type.2. Rate and book value should always be reported. If value is not known then the column should be filled witheither of the following “ Not known “ or will be intimated later or.’ This column must not be left blank on anyaccount.3. In the case of textiles in the column ‘ Condition also be stated in the matter of packing and the finish stores.4. In column 4 weight may be expressed in toners or kgs. or fractions thereof.