Agenda/Reports (17.0 MB) - Western Riverside County Regional ...

STAFF REPORT November 6, 2006Agenda Item No. 7.4Regional Conservation AuthorityAPPROVAL OF RESOLUTION NO. 06-13ESTABLISHING PUBLIC RECORDS ACT PROCEDURESFOR THE WESTERN RIVERSIDE COUNTY REGIONALCONSERVATION AUTHORITYStaff Contact:Honey Bernas, Director ofAdministrative Services(951) 955-2842Background:As the RCA progresses to meet its responsibilities to administer the Western RiversideCounty Multiple Species Habitat Conservation Plan, records and documents of interestto members of the public and others, and requests for records continue to increase.Therefore, staff and Legal Counsel are working to make certain that administrativepolicies and procedures are in place and updated.The proposed Resolution No. 06-13 will affirm the public’s right to access RCA recordsand to set forth the procedures that will facilitate accessibility of information. Theproposed policy also defines the types of records, specifies records that are exemptfrom disclosure, and sets the procedures for requesting and inspecting records.The RCA previously adopted fees for records requests. For the Board’s information, thefees were adopted as part of Resolution No. 05-08 and it stated: “…Upon request, anexact copy shall be provided unless it is impracticable to do so. The cost is twenty-fivecents per black and white copy (8 ½” x 11” or 8 ½” x 14”), or the prescribed statutoryfee. The fee for documents larger than 8 ½” x 14”, which require special duplicationprocessing, will include all direct costs of reproducing those documents. These costsmay be adjusted from time to time by resolution of the Board of Directors, and will notexceed the amount reasonably necessarily to recover the cost to RCA of providing thecopy or copies.” Staff is proposing updating the fee schedule as shown in Exhibit C.