Arrow Surat Community Reference Group Terms of ... - Arrow Energy

1. TITLEArrow Surat Community Reference GroupTerms of ReferenceThe name of the Committee shall be the Arrow Surat Community Reference Group(ASCRG).2. PURPOSETo provide a consultative forum that, with regard to Arrow Energy’s development of acoal seam gas resource within its tenements in the Surat Basin, can:(1) Effectively identify issues(2) Provide feedback(3) Consider improvement opportunities and initiatives3. MEMBERSHIP3.1 Representatives will be appointed by Arrow Energy. The composition ofCommittee representation shall be:• Leisa Elder Vice President, Community and Corporate Affairs• Mike Ward Vice President, Well Delivery• Feng Jianhua Chief Operating Officer• Greg Kulawski General Manager, Access, Approvals & Water• Carolyn Collins Manager, Environment• Sarah Delahunty Senior Community Officer, Dalby• Ross Dunn Director, Australian Petroleum Production andExploration Association (APPEA)• Ian Hayllor Basin Sustainability Alliance• Geoff Hewitt Future Food Qld• Gordon Baker Cotton Australia• Mick Cosgrove Deputy Mayor, Western Downs Regional Council• Ray Jamison Western Downs Regional Council• Paul Antonio Deputy Mayor, Toowoomba Regional Council• Stuart Copeland University of Southern Queensland• Graeme Clapham President, Central Downs Irrigators• Andrew Rushford3.1 A quorum of members must be present before a meeting can proceed. At leastthree (3) Arrow Energy representatives and three (3) other Committeerepresentatives must be present for the meeting to proceed.3.2 Committee members may elect a delegate to attend a particular meeting in theirabsence. Delegates would be decided in the inaugural meeting of the Committee.The Chairperson must be notified in advance of the attendance of a Delegate.3.4 Internal (Arrow) or external subject matter experts may be invited to attend themeetings as required, at the request of the Chairperson on behalf of thecommittee to provide advice and assistance where necessary. They have no

decision making rights and may be requested to leave the meeting at any time bythe Chairperson.3.5 The ASCRG is an advisory group to Arrow Energy, and as such does not holdthe authority to make financial decisions without the consent of the ArrowExecutive Leadership Team (ELT) and internal processes by which thoseemployees are bound.While ASCRG decisions will be made by consensus of 75% of members present,Arrow is represented by at least four ELT members, signaling the company’sintent that the Committee be used as a primary vehicle to involve, educate andrecommend initiatives and opportunities for the improvement in matters whichimpact relevant communities.3.6 Committee members will be appointed for a period of 12 months to October2011, before which time Arrow will call for nominations for membershipthereafter.3.7 Committee members will cease to be a member if they:• resign from the Committee• fail to attend 3 consecutive meetings without providing apologies to theChairperson• resign from their employment, or from the group they represent• breach confidentiality4. VACANT POSITIONSAny vacant positions will be filled on a casual basis until the term of office hasexpired.5. CHAIRPERSONThe Chairperson shall be an Arrow Energy employee, namely Leisa Elder, VicePresident of Community and Corporate Affairs for a period of 12 months. Theirresponsibilities include:• Scheduling meetings and notifying committee members• Inviting subject matter experts to attend meetings when required by theCommittee• Guiding the meeting according to the agenda and time available• Ensuring all discussion items, where relevant, end with a decision or action• Review and approve the draft minutes before distribution6. SECRETARYThe role of the Secretary is to:• Prepare agendas and issue notices for meetings, and ensure all necessarydocuments requiring discussion or comment are attached to the agenda• Distribute the Agenda one week prior to the meeting• Take notes of proceedings and prepare minutes of meeting• Distribute the minutes to all committee members within one week after themeeting and be made available to all staff